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Annual Budget Planning Committee meeting
Thursday, March 31, 2016
2:00pm, Room 5118
 
Members present: Cynthia Lofaso, Dianne Sykes, Ed McGee, Ernie Wade, Jim Lemons, Jessica Riddick (for Muriel Mickles), John Capps, Kris Ogden, Marc Zoccola, Matt Godsoe, Michael Farris, Mike Bradford, Shannon McDermott, Will Sandidge
 
Members absent: David Lightfoot, Jeff Laub, Peter Dorman, Ruth Hendrick, Tom Bushley
 
Review Goals and Objectives of the Committee
Kris Ogden called the meeting to order at 2:04pm and asked if there were any objections to Kevin Riley continuing as the recorder for the committee.  Kris introduced Matt Godsoe, SGA Treasurer and student, and Melanie Sexton, Part-time Staff representative from the Counseling Department and the rest of the committee introduced themselves. 
 
The Annual Budget Planning Committee is a standing committee in its third year of existence.  Each member of the committee received a packet including a roster of the committee including their roles, the Annual Strategic Budget Planning Schedule, the Budget Request Prioritization Rubric, the Budget Request Template, and the results of the 2015-16 budget request prioritization process.    
 
2016-17 Process
All budget owners should work with the employees in their department to identify budget area needs.  Included with the packet is the template for entering budget requests into Compliance Assist.  Budget requests are due by 5:00pm on Friday, April 8.  About a week later, the budget requests will be sent to the committee to score.  Voting committee members need to only return their score sheets to Kris or Kevin.  The next meeting will be on Thursday, May 5, at 1pm in room 5146 in Merritt Hall.  Lewis will give an update at Fall Convocation about the budgeting process. 
 
Other Business
Will Sandidge brought up that personnel requests are excluded through this process/committee.  Personnel requests are handled through the appropriate Vice President.  Dr. Capps added that faculty considerations have already been reviewed and that new faculty positions would be determined by data and metrics showing need, not by majority vote.  Ernie Wade asked if these request should be in addition to the base budget and that is correct.  Mike Bradford added that the budget prioritization list is useful to have as a roadmap when there are funds that become available.
 
 
 
The meeting was adjourned at 2:26pm.

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