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Minutes of the Evaluation and Assessment Committee
The meeting was called to order on March 28, 2017 at 1 p.m. in Room 2207.
Members Present:
Fazi Arabi, Cheryl Cunningham (Chair), Peter Dorman, Kirk Gomes, Jessy Hogan, Jim Lemons, Shannon McDermott, Gary Randolph, Pam Reynolds (Recorder), Kevin Riley, and Cynthia Wallin
Members Absent:
Kris Ogden, Nathan Kolb, and Muriel Mickles
Meeting Minutes from the February 14, 2017 meeting:
Cheryl asked if anyone had any changes to the meeting minutes from February 14, 2017. She reminded everyone the minutes are always on Communication Central. Peter made the motion to approve the minutes and Gary seconded the motion. Everyone agreed to the minutes.
Old Business:
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris.
Due to Kris not being able to attend today’s meeting, Kevin gave the report from the Office of Institutional Effectiveness and Strategic Planning office.
Kevin announced the Community College Survey of Student Engagement (CCSSE) has been sent to the faculty who were picked to administer for this spring semester. The deadline to complete this survey and return to the division offices is April 14, 2017. About eight classes have been completed and returned so far.
He reported on the VCCS Scientific Reasoning Assessment. This assessment is required to test 50 associate degree graduates. He will be using Early College students from Bedford and Lynchburg. The testing will start in April and the VCCS deadline for completion is June 15.
He stated the spring 2017 Graduate Assessment for associate degree graduates is underway. An announcement email has been sent to all graduates with instructions. The assessment is online and can be taken anywhere there is a computer. There are four computers in the Business Lab with the testing browser installed. Early college graduates will take their assessment at the center where they have class. The assessment will be available from April 4 to June 5. In the previous semesters, we have had around 80 – 90% participation.
He announced the graduate survey for Career Studies Certificate, Certificate, and Diploma graduates will be sent in an email with a link to the survey on April 17 and this survey must be completed by May 1.
He reported on the Guided Pathways process and stated most of the programs had been posted on the website. There are a few dual enrollment programs that still need to be added to the website. Cheryl likes the process and commented that it is going well.
Cheryl announced Kevin helped with her employer surveys this time. Surveys were sent to the employers of the Radiology graduates. The survey was done by six months and had a better response rate. There was also a higher percentage of feedback. Cheryl liked doing it this way.
Peter and Gary announced they would be giving a presentation on March 31, 2017 to the VCCS English peer group. They complimented Kevin on his help with the PowerPoint presentation. The presentation is titled, “A Journey from “OMG! What a Disaster to HMM” and it includes processes, procedures, and summaries of the previous writing assessments.
Gary stated that the writing assessments had come a long way from where they started. They started with poetry and really boring essays. The assessments are getting better and he believes the instructors should be giving content worth reading. They have a ways to go, but there is definitely an improvement.  
New Business:
Cheryl asked if there was any new business. Due to this being the last meeting of the spring 2017 semester, the committee is scheduled to choose a new chairperson.
Cheryl announced for those who did not know that she would be leaving the college on May 5, 2017. Due to health issues in her family, she feels it would be best to be closer to her home, which is in the Roanoke area. She will be working in Roanoke. She announced how she has enjoyed working with the committee and working at Central Virginia Community College.
Jessy suggested Pam be a permanent member on this committee due to her involvement with Kris and Kevin on the assessment information for the college. Cheryl announced that Pam was already a permanent member. Pam stated if that was the case, the information in Communication Central was incorrect. Kevin said he would fix the information and change Pam’s role to permanent recorder for the committee.
Peter and Jessy suggested Kris be chairperson for the next year. They would like to extend the invitation to Kris since Kris was not at today’s meeting.
Everyone wished Cheryl the best and announced how much they would miss her. She announced she would like to stay in touch with all her co-workers and friends she had made along the way.
Agenda topics for next meeting:
·         Update on the ongoing assessments from Kris and Kevin
·         Update on the ongoing Guided Pathways process from Kris
Our next meeting is TBD.
The meeting was adjourned at 1:30 p.m.
Minutes submitted by Pam Reynolds

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