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Minutes of the Evaluation and Assessment Committee
 
The meeting was called to order on November 6, 2018, at 1 p.m. in Room 2205.
 
Members Present:
Mike Alderman, Susan Anderson, Peter Dorman, Elizabeth Elam, Cynthia Lofaso, Elizabeth Narehood, Pam Reynolds (Recorder), Vic Sizemore,  James Tuite (Chair), and Cindy Wallin
 
Members Absent:
Jim Lemons, Muriel Mickles, Kris Ogden, Kevin Riley (Alt. Recorder), and Donna Stone
Jim was absent due to a last minute budget meeting. Muriel, Kris, and Kevin were absent due to attending a conference.
 
Meeting Minutes from the September 25, 2018 meeting:
Jim T. asked if anyone had any changes to the meeting minutes from September 25, 2018. Cynthia made the motion to approve the minutes, and Cindy seconded the motion. Everyone agreed to the minutes.
 
Old Business:
 
Report by the (OIESP) Office of Institutional Effectiveness and Strategic Planning from Kris and Kevin.
 
Due to Kris and Kevin attending a conference, Jim T. was given information from Kevin to share with the committee. He shared the following:
 
Student Overall Satisfaction surveys were sent to students in a link to their student email address on October 31.  The survey will remain open until Tuesday, November 20.  We usually receive good feedback on these surveys but need faculty to encourage their students to complete them.  The survey should take around 10 -15 minutes to complete.  This survey was previously administered in the spring of even-numbered years but beginning this semester is it will be administered as an annual survey each fall semester.
 
Fall graduate assessment testing will begin on November 26.  Associate degree-seeking students that have completed an application for graduation before the November 9 deadline for fall will be notified of the assessment in an email sent to them on November 19.  These graduates will have until January 28, 2019, to complete the assessment.   Certificate, CSC, and Diploma seeking students will be sent the CVCC Graduate Survey in an email on November 26 and will have until December 10 to complete the survey. 
 
There was an Assessment Coordinators Workshop at the VCCS System Office on October 18.  Kris attended virtually, and Kevin attended in person.
 
At the start of the meeting, it was stated that the actual deadline for VCCS Colleges to submit their assessment plans to the State Council of Higher Education in Virginia (SCHEV) is April 1, 2019. Dr. Jodi Fisler, Associate for Assessment Policy & Analysis at SCHEV, led the workshop and discussed the necessary information that colleges had to submit on their general education assessment plans and showed two templates that colleges could use to submit their plans, though colleges are free to create other formats for the plans as long as the necessary information is included.
 
The required information to include on the plans are: Date of Submission, Institution Name, Contact name and email, Competency name, Definition, Outcome(s), Goal(s), Method(s), Schedule, Communication of Findings (how and to whom the results are shared), Use of Findings.  The submitted plan will also need to include a reflective assessment from the institution on their capacity to carry out the plans, what is in place already, is the institution in a place to do what is described in the plan and what challenges and concerns are anticipated.
 
Assessment Coordinators were then placed into groups to use the plan review checklist that SCHEV reviews use on the submitted plans to review an assessment plan that was submitted by a four-year college and debate if that college is missing information, if changes need to be made, or if their plan is satisfactory.  This exercise was excellent, and those participating felt that they are now better prepared to work on their institution's plans.
 
There will be further professional development in this area provided by the VCCS and SCHEV in early 2019 to prepare the plans for submission including webinars and a charrette to share and improve the plans with other colleges.
 
After sharing the previous information, Jim T. asked the committee if anyone had any questions. Elizabeth N. asked what happens to the information received from the surveys. The information is compiled and then averaged together and given to the appropriate committee to discuss the findings. He announced there would be a General Education Task Force meeting tomorrow.
 
Other Business:
 
Jim T. had announced in the last meeting that Will Sandidge would be attending today’s meeting to discuss Ad Astra. Due to personal reasons, Will was not able to attend today’s meeting and possibly would be able to attend our next meeting.
 
Peter announced the English department had their Big Read session and stated the students were getting better in completing their essays.
  
New Business:
 
Jim T. asked for any new business. At this time, there was none.
 
Our next meeting is January 15, 2019.
 
Elizabeth N. made the motion the meeting be adjourned, and Cindy seconded the motion. All were in favor, and the meeting was adjourned at 1:15 p.m.
 
Minutes submitted by Pam Reynolds
 
 

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