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Date: September 11, 2018
Time: 1:00 PM
Facilitator: Kris Ogden

In Attendance

Jim Lemons, Instruction Policy Committee Chair
Debra Short, Employee Recognition Committee Chair
Jim Tuite, Evaluation and Assessment Committee Chair
Ron Parker, Finance, Facilities and Sustainability Committee Chair
Sarah Jarrett, Professional Development Policy Committee Chair and Part-time Staff Association Chair
Jill Markwood, Public Relations and Marketing Committee Chair
Jeff Sydenstricker, Safety and Security Committee Chair
Patti Saffiotti, Student Success Committee Chair
Matt Lattimer, Faculty Association Chair
Mary Canfield, Classified Staff Association Chair
John Capps, President
Will Sandidge, Director of Strategic Initiatives
Muriel Mickles, VP Academic and Student Affairs
Lewis Bryant, VP Finance
David Lightfoot, VP Information Technology
Randall Franklin, HR Director
Russell Dove, Chief of Police
Kris Ogden, Dean Institutional Effectiveness and Strategic Planning
 
Vacant or Not Attending
Educational, E-Learning, and Information Technology Committee (E2IT) Chair
 
Additional Attendees
Ernie Wade
 
Pending Business
Kris Ogden convened the meeting and reported to the committee that a chair for this committee was not elected at the end of last year, so that was the first order of business. 
Will Sandidge nominated Debra Short, Employee Recognition Committee Chair, to be the chairman of the committee.  The nomination was seconded and unanimously approved.
 
John Capps nominated Jim Tuite, Evaluation and Assessment Committee Chair, to be the recorder of the committee.  The nomination was seconded and unanimously approved.
 
At the request of the new chairman, Kris Ogden continued to facilitate this meeting.
 
Sarah Jarrett, Professional Development Policy Committee Chair, presented a Professional Development Policy Committee proposal to update the Professional Development Policy, originally adopted in January 2017 and revised in September 2017. These revisions are requested based on experience with Year 1 implementation and ways to improve. The following adjustments will also result in shortening the original document by 13 pages. Table of Contents has also been modified.  The following are the proposed updates:

QUOTE
1. Schedule for Obtaining Funding (page 9):
Adds a sentence about how to handle summer requests and recommends that the Professional Development Coordinator, in consultation with the Professional Development Policy Committee Chair (or designee), may make decisions as necessary about PD requests. Since faculty are not necessarily available to meet in the summer, we wanted to have a process for collaboratively evaluating these requests.
2. Off-Campus Professional Development Conferences and Events (pages 11-12, 32-37):
This combines two categories of funding formerly known as “Off-Campus Professional Development Conferences” and “Community College Network Conferences and Activities” into a single funding category using a single application. The distinction was overly cumbersome for the applicants to be sure they were using the right form, and by combining the budgets of these two categories, we can encourage more participation in state-level events. Form was updated to require Chrome River pre-approval. Both types of conferences already used the same rubric. Budget percentage will be 35%.
3. Nonconference Job Skills Training and Professional Development Activities (pages12-13, 38-42):
This combines two categories of funding formerly known as “Off-Campus Nonconference Professional Development Activities” and “On-Campus Non-Credit Job Skills Training and Continuing Education Activities” into a single funding category using a single application. The distinction was overly cumbersome for the applicants to be sure they were using the right form. The committee didn’t feel it was necessary to have separate funding streams for on and off-campus events for individuals. Form was updated to require Chrome River pre-approval as well. Both types of training already used the same rubric. Budget percentage will be 10% (reduction of 1% taken from Nonconference Job Skills).
4. Professional Organization Memberships (page 13):
Increase budget percentage to 5% (from 4%), using 1% pulled from “Nonconference Job Skills”, which reflects campus interest and increased need in this funding category.
 5. Education Tuition Assistance (page 14-16):
Policy and procedures has been updated to reflect the actual procedures that need to be used to ensure eligibility by HR (per VCCS guidelines) and the process used for allocating funds among applicants. Budget percentage remains 30%.
6. Professional Development Sessions—Hosting Outside Speakers and Workshops on Campus (pages 16-17):
Moved some training topic suggestions here from the “On-Campus Non-Credit Job Skills Training and Continuing Education” section which was combined with another category above. Budget remains 20%.
Proposed action plan for implementation:
After completing the approval process, the new forms and the shortened document will be uploaded to the website and made available to everyone for immediate use.
Section in online policy manual where this proposal (if passed by the CGC) should reside:
On Professional Development section of the CVCC website.
Are there any other offices/committees that should be included in this decision?
END OF QUOTE
 
Discussion of Proposed Policy Changes
 
Jill Markwood requested that the forms be sent to Will Perez to ensure that they are ADA Compliant.
 
No further discussion
 
Vote on Proposal:
 
Kris Ogden moved for a vote on the Professional Development Policy Committee proposal, and the committee unanimously approved the proposed changes.

New Business

None
 
 
Dr. Capps thanked the members of the committee for their participation.  He noted that collaborative governance was one of the three criteria on which CVCC was evaluated in making it a “Great College to Work For” by the Chronicle of Higher Education.
Kris Ogden noted that the meeting was well-attended and thanked the members for attending.
Next Meeting
The next meeting will be October 23, 2018. 
Motion to Adjourn
Dr. Muriel Mickles moved that the meeting be adjourned.  The meeting was adjourned at 1:20 PM.
 
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