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Date: October 23, 2018
Time: 1:00 PM
Chair: Debra Short
Recorder:  Jim Tuite

In Attendance

Jim Lemons, Instruction Policy Committee Chair
Debra Short, Employee Recognition Committee Chair
Jim Tuite, Evaluation and Assessment Committee Chair
Sarah Jarrett, Professional Development Policy Committee Chair and Part-time Staff Association Chair
Jill Markwood, Public Relations and Marketing Committee Chair
Jeff Sydenstricker, Safety and Security Committee Chair
Patti Saffiotti, Student Success Committee Chair
Matt Lattimer, Faculty Association Chair
Ernie Wade, Faculty Association
Mary Canfield, Classified Staff Association Chair
Muriel Mickles, VP Academic and Student Affairs
David Lightfoot, VP Information Technology
Randall Franklin, HR Director
Russell Dove, Chief of Police
Kris Ogden, Dean Institutional Effectiveness and Strategic Planning
 
Not Attending
Ron Parker, Finance, Facilities and Sustainability Committee Chair
John Capps, President
Will Sandidge, Director of Strategic Initiatives
Lewis Bryant, VP Finance
 
Vacant
Educational, E-Learning, and Information Technology Committee (E2IT) Chair
 
Pending Business
Debra Short convened the meeting and asked the Council to review and comment on the minutes from the September 11, 2018 meeting.
 
Jim Lemons moved that the minutes be accepted as written.  Kris Ogden seconded.  The committee voted unanimously to approve the minutes.
 
Patti Saffiotti, Student Success Committee Chair, presented two Student Success Committee proposals.
 
The first proposal is to include a member of the Classified Staff and a voting member on that committee.  The proposal follows:
 
 
Quote:
 
Brief description of recommendation or proposal:
 
The Classified Staff Association would like to recommend that a membership representation position be  added to the Student Success Committee with a two-year term. This would be to correct a voting member not being included on this committee.
 
Proposed action plan for implementation:
 
Student Success Committee vote to have the Classified Staff Association membership representation position be added to the committee.
 
Section in online policy manual where this proposal (if passed by the CGC) should reside:
 
Listed in the membership of the Student Success Committee
 
Are there any other offices/committees that should be included in this decision?
 
                        No
 
End of Quote.
 
There was no discussion. Mary Canfield moved that the proposal be approved.  Jill Markham seconded the motion.
 
The committee voted unanimously to approve the proposal.
 
The second proposal introduced by Saffiotti is to include a member of the Part-time Staff Association as a regular member representative on the Student Success Committee.  The proposal follows:
 
Quote
 
Brief description of recommendation or proposal:
 
The Part-Time Staff Association would like to have a regular member representative on the Student Success Committee. There is currently no slot for a part-time staff representative. An official vote was taken to support this request at our meeting on 10/17/2018, and it passed unanimously.
  
Proposed action plan for implementation:
 
If approved, we will get a member of the Part-Time Staff Association to volunteer to serve on this committee.
 
Section in online policy manual where this proposal (if passed by the CGC) should reside:
 
Governance Committee roster.
 
Are there any other offices/committees that should be included in this decision?
 
Student Success Committee Chair (Patti Saffioti) has been consulted prior to submitting this  request.
 
End of Quote
 
There was no discussion. Muriel Mickels moved that the proposal be approved.  Patti Saffiotti seconded the motion.
 
The committee voted unanimously to approve the proposal.
 
Question: Ernie Wade raised a question.  He requested to know if there is a quorum present.  The Council determined that there is a quorum present.
 
 Jeff Sydenstricker, Safety and Security Committee Chair, presented a proposal to include a member of the Classified Staff Association on the Safety and Security Committee.  The proposal follows:
 
Quote
 
Brief description of recommendation or proposal:
 
The Classified Staff Association would like to recommend that a membership representation position be added to the Safety and Security Committee with a two-year term. This would be to correct a voting member not being included on this committee.
 
Proposed action plan for implementation:
 
Safety and Security Committee voted to have the Classified Staff Association membership representation position be added to the committee.
 
Section in online policy manual where this proposal (if passed by the CGC) should reside:
 
Listed in the membership of the Safety and Security Committee
 
Are there any other offices/committees that should be included in this decision?
 
No
 
 
End of Quote
 
 
There was no discussion. Kris Ogden moved that the proposal be approved.  The motion was seconded.
 
The committee voted unanimously to approve the proposal.
 
 
No new business.
 
Question: Patti Saffiotti asked Kris Ogden,  “as we are adding new members to our committee, will your office take care of that? Kris Ogden replied that these proposals would be put on the consent agenda of the President’s Cabinet?   Once it is affirmed there, then the changes will be made.
Next Meeting
The next meeting will be December 4, 2018. 
Motion to Adjourn
Dr. Jim Lemons moved that the meeting be adjourned and Mary Canfield seconded the motion.  The meeting was adjourned at 1:35 PM.
 

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