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                 CENTRAL VIRGINIA COMMUNITY COLLEGE
BOARD MEETING
DRAFT
                                                          MINUTES NO. 202
 
                                                   July 19, 2011
 
The two hundred and second meeting of the Central Virginia Community College Board was held at 4:30 p.m. on July 19, 2011, in the Appomattox Hall Conference Room, Room 1114. Following the business session, dinner was held at CVCC’s Culinary Arts Building.
 

ROLL CALL

 

Members Present

 
Mr. Robert Bailey                              (City of Lynchburg)
Ms. Vivian Brown                              (City of Lynchburg)
Mr. Richard Carter, Sr.                       (Appomattox County)
Vacant                                                (Bedford County)
Ms. Beverly Jones                               (Amherst County)
Mr. Skip Lamb                                   (City of Lynchburg)
Vacant                                                 (City of Lynchburg)
Mr. Nathaniel X. Marshall                 (State Representative)
Ms. Lou Tweedy                                 (Campbell County)
Mr. Ben Witt                                       (City of Bedford)
 

Members Absent

 
Mr. Keith Maxey                                (Campbell County)
 

Special Guests

 
Mr. Martin Giudice
Ms. Cat Mobley
Ms. Liz Barry
 

Staff Present

 
Dr. John Capps, President
Dr. Geoff Hicks, VP for Academic Affairs & Student Services
Mr. John K. Poole, VP of Finance
Mr. George Sherman, Interim VP for Workforce
Mr. Don Sutton, VP of Institutional Advancement 
Ms. Dianne Sykes, Administrative Staff Assistant
 

CALL TO ORDER

 
Mr. Lamb, Chair, called the meeting to order at 4:30 p.m.
 

Approval of Minutes No. 201

 
On a motion by Mr. Carter, duly seconded, Minutes No. 201 from the regular meeting of April 27, 2011, were approved as written.
 
The motion carried unanimously.

PRESENTATION OF ROAs

 

ROA for Mr. Martin Giudice

 
Mr. Lamb presented Mr. Giudice with a Resolution of Appreciation for his dedication to the Local Advisory Board. Mr. Lamb stated he was very grateful for all Mr. Giudice’s work while serving on the Board. Mr. Giudice stated it was his privilege to serve and thinks it is in good hands with Mr. Lamb as chair and Ms. Brown as the vice chair. He also stated that the college is very blessed to have Dr. Capps as the new president, and he considered it an honor to have served on the presidential selection committee.
 

ROA for Dr. James Mundy

Mr. Lamb read Dr. Mundy’s ROA in his absence and stated he also was devoted to CVCC’s Board and dedicated a tremendous amount of his time during these past eight years.
 

Selection of Vice Chair

On a motion by Mr. Lamb and seconded by Mr. Bailey, Ms. Vivian Brown was nominated to serve as the vice chair.
The motion carried unanimously.
 
REPORT OF STANDING COMMITTEES
 

Curriculum Advisory Committee Member Appointments

On a motion by the Curriculum Committee, the memberships of the Curriculum Advisory Committees were approved with the understanding the personal information will be reviewed and corrected as needed and presented again to the Board at the October meeting.
The motion carried unanimously.
 

Information Systems Technology: Specialization for Application Software

On a motion by the Curriculum Committee, modifications to the Information Systems Technology: Specialization for Application Software, Associate of Applied Science Degree were approved.
The motion carried unanimously.
 

Information Systems Technology: Specialization for Programming

On a motion by the Curriculum Committee, modifications to Information Systems Technology: Specialization for Programming, Associate of Applied Science Degree were approved.
The motion carried unanimously.
 

Information Systems Technology: Specialization for Web Developer

On a motion by the Curriculum Committee, modifications to Information Systems Technology: Specialization for Web Developer, Associate of Applied Science Degree were approved.
The motion carried unanimously.
 

Human Services Certificate

On a motion by the Curriculum Committee, modifications to Human Services Certificate were approved.
The motion carried unanimously.

Legal Assistant Certificate                                               

On a motion by the Curriculum Committee, modifications to Legal Assistant Certificate were approved.
The motion carried unanimously.

Call Center Operations                                    

On a motion by the Curriculum Committee, deletion of the Call Center Operations Career Studies Certificate Program was approved.
The motion carried unanimously.

Child Development                                            

On a motion by the Curriculum Committee, deletion of the Child Development Career Studies Certificate Program was approved.
The motion carried unanimously.

Computer Aided Drafting                                

On a motion by the Curriculum Committee, deletion of the Computer Aided Drafting Career Studies Certificate Program was approved.
The motion carried unanimously.

Customer Service                               

On a motion by the Curriculum Committee, deletion of the Customer Service Career Studies Certificate Program was approved.
The motion carried unanimously.

Designing and Installing Network Systems                                

On a motion by the Curriculum Committee, deletion of the Designing and Installing Network Systems Career Studies Certificate Program was approved.
The motion carried unanimously.

Entrepreneurship in Small Business                               

On a motion by the Curriculum Committee, deletion of the Entrepreneurship in Small Business Career Studies Certificate Program was approved.
The motion carried unanimously.

Family Advocate                               

On a motion by the Curriculum Committee, deletion of the Family Advocate Career Studies Certificate Program was approved.
The motion carried unanimously.

Horticulture                        

On a motion by the Curriculum Committee, deletion of the Horticulture Career Studies Certificate Program was approved.
The motion carried unanimously.

Human Resource Management                                

On a motion by the Curriculum Committee, deletion of the Human Resource Management Career Studies Certificate Program was approved.
The motion carried unanimously.

Industrial Maintenance                   

On a motion by the Curriculum Committee, deletion of the Industrial Maintenance Career Studies Certificate Program was approved.
The motion carried unanimously.

Industrial Training-Mechanical Maintenance                                 

On a motion by the Curriculum Committee, deletion of the Industrial Training-Mechanical Maintenance Career Studies Certificate Program was approved.
The motion carried unanimously.

Industrial Training-Precision Instrumentation 

On a motion by the Curriculum Committee, deletion of the Industrial Training-Precision Instrumentation Career Studies Certificate Program was approved.
The motion carried unanimously.

Industrial Training-
Technician I 

On a motion by the Curriculum Committee, deletion of the Industrial Training-Technician I Career Studies Certificate Program was approved.
The motion carried unanimously.

Industrial Training-
Technician II

On a motion by the Curriculum Committee, deletion of the Industrial Training-Technician II Career Studies Certificate Program was approved.
The motion carried unanimously.

Industrial Training-
Technician III

On a motion by the Curriculum Committee, deletion of the Industrial Training-Technician III Career Studies Certificate Program was approved.
The motion carried unanimously.

Juvenile Justice Advocate

On a motion by the Curriculum Committee, deletion of the Juvenile Justice Advocate Career Studies Certificate Program was approved.
The motion carried unanimously.

Machinery Technician

On a motion by the Curriculum Committee, deletion of the Machinery Technician Career Studies Certificate Program was approved.
The motion carried unanimously.

Optician Theory

On a motion by the Curriculum Committee, deletion of the Optician Theory Career Studies Certificate Program was approved.
The motion carried unanimously.

Teacher Aide

On a motion by the Curriculum Committee, deletion of the Teacher Aide Career Studies Certificate Program was approved.
The motion carried unanimously.

Water and Wastewater Management

On a motion by the Curriculum Committee, deletion of the Water and Wastewater Management Career Studies Certificate Program was approved.
The motion carried unanimously.

Web Developer-Business Emphasis

On a motion by the Curriculum Committee, deletion of the Web Developer-Business Emphasis Career Studies Certificate Program was approved.
The motion carried unanimously.

Web Developer-Pathway to Certification

On a motion by the Curriculum Committee, deletion of the Web Developer-Pathway to Certification Career Studies Certificate Program was approved.
The motion carried unanimously.

 

FACILITIES AND FINANCE COMMITTEE

 
Local Fund Quarterly Financial Report and Financial Statements
The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by the Local Fund Quarterly Financial Report and Financial Statements were approved. A copy of the Local Fund Quarterly Financial Report and Financial Statements are attached and made a part of these minutes.
The motion carried unanimously.
State Spending Plan
 
 
 
A copy of the State Spending Plan for 2010-2011 was provided for information. A copy of this document is attached and made a part of these minutes.
Update on Projects
Mr. Poole gave an update on ongoing projects here at CVCC and stated he was asked by Mr. Lamb as to how the new workout facility ended up in the Amherst wing. Mr. Poole stated that area had previously housed Machine Tool and some of the electronics courses (which moved to the AREVA Building), the Buildings and Grounds (housed in the Amherst wing until the James River Building was completed), and the library (housed there until Bedford Hall was renovated). Mr. Poole stated the staff, faculty, and students had an opportunity previously to say what they were interested in to fill the empty space in the Amherst Wing. He stated the most popular suggestion was to house a workout facility for physical education classes and also for the faculty and staff to use for fitness. Mr. Poole stated students were now using Gold’s Gym for their fitness courses which involved an extra cost for the students and also traveling off campus. Mr. Poole stated this exciting project has been under construction since April and originally was scheduled to be completed by August 15 but problems getting the contract signed caused a delay in the opening until September. Mr. Poole stated bids are now out to purchase the equipment.
Mr. Poole stated when Dr. Capps became president of CVCC, he noticed the Student Center needed to look less institutional and more student oriented. Mr. Poole stated Virginia A&E has been hired to do the design work for improving the abeyance of the Student Center.
Mr. Poole also reported the bathrooms will be renovated in various locations on Campus with some of the funding provided by the VCCS for the design work. He stated he hopes to meet the same standard as the ones in Bedford and Staat Halls.
Mr. Lamb stated the workout facility with its 1500 square feet of space will be a great addition to CVCC.

 
PRESIDENT’S REPORT
 

College Update

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

College Update Conti….

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

College Update Conti….

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

College Update Conti….

 

 

 

 

 

 

 

 

 

 

 

 

 
Dr. Capps reported he has been president at CVCC for four months now and has experienced many firsts during that time, such as the first commencement, first evaluation with the Chancellor, first ribbon cutting ceremony, his first separated shoulder while playing in a wiffle ball game for faculty and students, and the first strategic planning session process. He stated he wanted to use the outcome of that process as the basis of his report today.
Dr. Capps requested the Board to refer to the handout in their packet titled “Preliminary Goals for Achieve 2015-July 2011 through June 2012.”  He stated that the College engages in a number of strategic planning exercises over the course of the year. Some are internally and others are externally in nature. He stated internal goals were set in June and July to be achieved during the year. Dr. Capps reported the College is also accountable for meeting goals set by the VCCS. He stated those goals are listed in Achieve 2015. Dr. Capps stated the goals for Achieve 2015 were adopted on the heels of an earlier strategic plan called Dateline 2009.
Dr. Capps stated the goals for Achieve 2015 are listed in broad categories such as Goal: Access. He stated the VCCS’ goal is to “Increase the number of individuals who are educated and trained by Virginia’s Community Colleges by 50,000 to an annual total of 423,000, with emphasis on increasing the number from underserved populations by at least 25,000 individuals.” He stated with that goal as a backdrop, CVCC has created internal institutional goals that stem directly from the VCCS’ goal. He stated he wanted to highlight some of these goals not to just alert everyone to where CVCC is going during the course of the year but also to show the progress of meeting those goals.
Dr. Capps stated relating to that broader goal of “Access” CVCC has set a goal to “Increase the total headcount enrollment by 3%.” He stated for the past two years headcount has remained at approximately 8,000 students with FTEs increasing slightly over this past academic year by 1.3%. He stated a goal was set for this year to increase the flat enrollment by 3% or approximately 250 students. Dr. Capps stated at this time the headcount for the summer is down with FTEs slightly up. He stated the fall semester is looking better with an increase as of yesterday with the headcount and FTEs both showing an increase of 1.7%. He stated there is work to be done if CVCC meets its goal of a 3% increase and hopes that number will accelerate closer to the starting date of classes in August.  
Dr. Capps stated there is a copy of an article from the News and Advance in the packet of information titled “Among college –bound students, CVCC is a popular choice.” He stated this article included some startling statistics which stated across Lynchburg and Amherst, Appomattox, Bedford, Campbell, and Nelson counties, about 39 % of the students plan to attend a four-year college or university and about 35 % plan to attend a two-year college. He stated a vast amount of the 35% will attend CVCC. Dr. Capps stated the article included that CVCC was the top choice college destination mentioned in senior surveys at Appomattox, Amherst, E.C. Glass, Heritage, Jefferson Forest, Liberty, Brookville, Altavista, Rustburg, and William Campbell High Schools, in many cases by a landslide. One of the counselors commented in the article that students will be attending CVCC not because they have to but because they want to. They recognize that CVCC offers an excellent education. Dr. Capps stated this is exactly the image CVCC wants.
Dr. Capps stated he hopes everyone has seen CVCC’s WSET TV commercials and also the ads on WSET’s website. He stated these are advertising initiatives that have not done in a long time. He stated with this new advertising along with offering Federal Student loans, CVCC should meet its goal of a 3% increase.
Dr. Capps listed the second major goal as increasing enrollment from underserved populations by 3% over 2010-2011. He stated the underserved populations defined by the VCCS are divided into categories which include race, students’ qualification for Pell Grants and scholarships, and first-time generation to attend college. He stated the VCCS wants to increase its underserved populations by 3% over 2010-2011 and CVCC has also adopted that goal. Dr. Capps stated the Chancellor has compared the community colleges to Ellis Island and stated all populations must be reached. 
Dr. Capps stated his ultimate dream is to create a community college access program that provides tuition-free education to any qualified student who graduates from high school in CVCC’s service region. He stated he discussed this long-term dream with Lynchburg City’s Mayor Foster, and she wanted to know if it could happen now. He also discussed this idea with Ms. Marjette Upshur, Director of Economic Development of Lynchburg City, and she stated this would be the best economic development jewel possible. Dr. Capps stated creating a tuition-free program would require a lot of money. Mr. Marshall stated that New River Community College has in its service region several counties that pay for all students; therefore, he knows it can be done. Dr. Capps stated Virginia Western Community College also has a program with the city of Salem, Roanoke City, and also Franklin County. He stated this can be done with the support of the localities, with major support of local businesses, and also with the Educational Foundation’s fund raising. Dr. Capps stated this would be an expensive undertaking but it is happening only 50 miles away which proves it is possible.
Dr. Capps discussed a third goal relating to educational programs which is to annually develop at least one new academic program (degree, certificate, or career studies certificate) that respond to emerging, critical workforce needs in Region 2000, particularly in STEM-related areas (science, technology, engineering, and mathematics). He stated this goal stems down from a broader Achieve 2015 goal. He stated CVCC is now working to develop an entrepreneurship program with Region 2000 and also a program that would complement CVCC’s Summer Academies’ program.
Dr. Capps stated the next goal is to support the development of the Early College program in the Lynchburg City School District. He stated CVCC now offers this program in every locality in its service area except for Lynchburg City. He stated Dr. Hicks is actively pursuing this goal.
Dr. Capps discussed the sixth goal involving affordability which states to increase Financial Aid applicants and recipients. He stated for CVCC the goal is to increase the number of students who apply for and who receive financial aid and scholarships by 10% over 2010-2011. He stated in 2009-2010, CVCC awarded financial aid to 2,024 students, and last year that number was 2,194 students. Dr. Capps stated that number needs to be increased by 10% or to 2,400 students in 2011-2012. He stated that in 2009-2010 of available data, only 22% of students applying for financial aid received it at CVCC. This was the third lowest in the VCCS where the average was 31%. Dr. Capps stated the cause for CVCC’s low percentage is largely because Federal Student loans were not offered. However, with this year’s addition of the loans, it is hoped the numbers will rise with additional students and more students shifting from part-time to full-time status. Dr. Capps stated statistics show that students tend to be two to three times more successful when they attend college on a full-time basis. He stated he hopes a real need will be met by offering the Federal Student loans to CVCC students. Dr. Capps thanked Ms. Barry for the outstanding article she wrote in the Lynchburg News and Advance featuring Federal Student loans being available once again at the College. He stated that article provided great exposure on this pivotal program at CVCC and also helped promote the number of financial aid applications received. He stated a copy of that article has been provided to the Board members in their packets.
Dr. Capps stated the next major goal is one of student success which involves the redesign of developmental education. He stated that too many of the students arrive at CVCC unprepared for college-level mathematics. He stated the redesign of developmental mathematics will be implemented here at CVCC and also the developmental English program in spring 2012.
Dr. Capps stated another goal was to encourage college readiness. He stated one way to achieve this goal is to meet with the area school superintendents to discuss how their students faired here at CVCC so they can address those issues with the individual schools. He stated he would like to get to the point of where all students in the service region were given the College’s placement tests during their sophomore or junior year enabling any remediation issues to be addressed prior to attending CVCC. He also stated another goal is to increase the number of Career Readiness Certificates by 3%, the number of career and technical education awards by 1.5%, and the number of career and technical education awards for underserved students by 3%.  
Dr. Capps stated another goal under Workforce is to increase the number of employers served through college credit and noncredit courses, customized training, and other outreach efforts by 10%. He stated in 2008, the College served 32 employers, in 2009, 94 employers, and in 2010, only 36. He stated the variance from 2009 to 2010 is due to how the data was entered in PeopleSoft and cannot accurately be compared. Dr. Capps stated to strengthen the College’s Workforce Development efforts, a permanent vice president needs to be hired and stated the position will be advertised soon. He stated Mr. Sherman has served as interim vice president for a rather lengthy period.  
Dr. Capps stated the next goal is under Resources which is to increase fundraising by 10%, increase employee giving by 10%, and submit grant proposals to secure at least $1.8 million in additional funding.
Dr. Capps discussed a goal under Organizational and Employee Development. He stated this is a CVCC goal and not a VCCS goal. He stated the College will employ additional full-time faculty and staff to strengthen programs, ensure consistency and continuity, and foster greater collegiality. He reported six new faculty positions are in the hiring process with three of them being replacements for retirees and three are new and additional positions.  He stated several other positions will be hired as the College has managed to cut some of its fixed costs, and they include two academic advisors in Counseling, one in Financial Aid to process student loan applications, one in Institutional Effectiveness for SACS reaccreditation, a Vice President of Workforce Development, and one in the library. He stated these are dramatic changes for CVCC.
Dr. Capps stated another goal is to develop college-wide professional development funding and to develop and implement an Employee Recognition Policy that enables supervisors to reward exceptional performance when it happens such as with gift cards, movie tickets, etc.    
Dr. Capps discussed the goal of conducting planning sessions to define a new model of institutional governance to engage the employees in decision making. He also stated a comprehensive review of the College’s organizational structure to determine how the institution can operate more efficiently and effectively will be conducted. 
Dr. Capps stated he believed in transparency and will provide progress reports on the College’s goals. He stated this will be placed on the CVCC’s website so progress can be monitored.
Mr. Lamb stated he was impressed with the goals discussed today and pleased this could be accomplished in a short time. Dr. Capps stated it was not his accomplishment but everyone in this room.
 
CHAIR’S REPORT

 

Mr. Lamb reported he is pleased with the spirit in moving forward from the president and others he had spoken with on Campus.
Mr. Lamb discussed the status of two Board vacancies and stated despite Ms. Sykes efforts beginning in January, they are still vacant. Hopefully they will be on board by the October meeting.
Mr. Lamb also stated he was very pleased with the ribbon cutting ceremony today, and the program seems to be off and running. He stated he knew that Dr. Staat was pleased with the building bearing his name.
 
STATE BOARD REPRESENTATIVE’S REPORT

 

Mr. Marshall began by stating at the last Board meeting he had predicted a tuition increase and that was approved at the May meeting but at least it was under 10%.
Mr. Marshall discussed the reengineering program and stated over the next few years things will be exploding with many new projects. Some of the projects include the developmental math and English, financial aspect, and so many positive things to numerous to mention. He stated more will be heard in the upcoming months.
Mr. Marshall stated the State Board will meet tomorrow and remembered seeing the agreement between The Old Dominion Job Corp, B&W, and CVCC is on the agenda for approval. He stated this agreement is to provide qualified inspectors for area employees. He stated there are many good things going on here at CVCC and looks forward to Dr. Capps’ leadership for many years to come.
 
OLD BUSINESS
 
None
 
NEW BUSINESS
None
 
ADJOURNMENT
 
There being no further business, the meeting adjourned at
5:40 p.m.
                                               
 
 
 
 
 
                                                                                                ______________________________
John Capps
Secretary
 
APPROVED:
 
______________________________                                    ______________________________
         CHAIR                                                                                        DATE

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