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                 CENTRAL VIRGINIA COMMUNITY COLLEGE
BOARD MEETING

                                                          MINUTES NO. 203
                                                October 26, 2011
 
 
The two hundred and third meeting of the Central Virginia Community College Board was held at 4:30 p.m. on October 26, 2011, in the Appomattox Hall Conference Room, Room 1114. Following the business session, dinner was held at CVCC’s Culinary Arts’ Building.
 

ROLL CALL

 

Members Present

 
Dr. Robert Bashore                            (Bedford County)
Ms. Vivian Brown                              (City of Lynchburg)
Mr. Richard Carter, Sr.                       (Appomattox County)
Ms. Beverly Jones                               (Amherst County)
Mr. Skip Lamb                                   (City of Lynchburg)
Mr. Keith Maxey                                (Campbell County)
Dr. Lloyd Tannenbaum                       (City of Lynchburg)
Ms. Lou Tweedy                                 (Campbell County)
Mr. Ben Witt                                       (City of Bedford)
 

Members Absent

 
Mr. Robert Bailey                              (City of Lynchburg)
 

Special Guests Present

Mr. Nathaniel X. Marshall                 (State Representative)
 

Staff Present

 
Dr. John Capps, President
Dr. Geoff Hicks, VP for Academic Affairs & Student Services
Mr. John Poole, VP of Finance
Mr. David Lightfoot, VP for Information Technology
Mr. George Sherman, Interim VP for Workforce
Mr. Don Sutton, VP of Institutional Advancement
Ms. Dianne Sykes, Administrative Staff Assistant
 

CALL TO ORDER

 
Mr. Skip Lamb, Chair, called the meeting to order at 4:30 p.m.
 

Approval of Minutes No. 202

 
On a motion by Mr. Witt, duly seconded, Minutes No. 202 from the regular meeting of July 19, 2011, were approved as written.
 
The motion carried unanimously.

PRESENTATION BY DOMINICK LAUNI

Presentation on Culinary Arts Program

Dr. Capps introduced Mr. Dominick Launi and stated he is the program head of the Culinary Arts Program here at CVCC. He stated the success of the program is due to Mr. Launi’s leadership.
Mr. Launi began by stating it is a privilege to speak to the Board and also to prepare the dinner after the meeting.
Mr. Launi distributed information on the highlights of the Culinary Arts Program. He stated the success of the program is the result of a great team leadership here at CVCC and with the adjuncts that teach and other personnel in the Business and Allied Health Division.
Mr. Launi stated the program is beginning its second year but only had access to the kitchen since the summer of 2011. He stated a full year of courses was managed without this convenience. Mr. Launi reported that currently student enrollment included 46 degree students and 32 certificate students. He stated he is enjoying a nice steady growth so as not to outgrow the facility.
Mr. Launi stated upon arriving at CVCC, his focus was to offer three levels of the program—a level of teaching and instructing students, a level of support to the community and events, and a level of additional support to the faculty/staff.
Mr. Launi discussed some of the community events the students have been involved with which included Wintergreen Resort. He stated the Resort has offered some of CVCC’s students to work in their kitchens for their internship. He stated an event called Tough Mudder was held there this past weekend with 30,000 people attending. Three of CVCC students worked that event and afterwards, two were offered jobs. He stated that Wintergreen would also like to incorporate 10-12 of CVCC’s students during the ski season as this is one of their busiest times. Mr. Launi stated it is a great opportunity for the students as they could work through the break between fall and spring semesters.
Mr. Launi stated last spring, a student was sent to Central Florida to help with the cooking and ordering food for the homeless. He stated he recently received a call to see if that student was interested in a full-time position to work the summer camps in Florida.
Mr. Launi stated CVCC sponsored an event for the March of Dimes Chef’s Auction Cooking. He stated approximately 13 students participated in a cooking demonstration and competition with other chefs in the area. He stated some students worked with the chefs to assist them, and others competed on their own. Mr. Launi stated the event was worthwhile, raising $8,000 for the March of Dimes. He stated two of the students were given business cards to interview for jobs. Mr. Launi also stated three students participated in “Break the Fast” at a local synagogue.  He stated the students are getting out in the community and becoming known. He also stated he is meeting with area restaurants to discuss the program and promote student employment, and in the future, he would like to have a job fair at the College featuring local restaurants.
Mr. Launi discussed CVCC events and stated lots of employees stop by to sample their foods from time-to-time. He stated he feels very accountable to faculty and staff here on Campus and will be involved in many events held on Campus. They include: Christmas meal for faculty/staff, bake sale for Culinary Club fundraiser, Horse and Buggy local produce presentation (if enough interest), wellness cooking classes with the B&W employees, Old Dominion Job Corps support for transfers to CVCC, high school dual enrollment discussion, and a Summer Academy Culinary Camp.
Mr. Launi discussed the return on investment for this program and stated he hopes to place all the students in jobs after graduation if possible. He stated a couple of ideas included a placement program proposal to place students in restaurants, transition to complete a four-year degree (VA Tech and James Madison both have great programs), and a job fair for employers to meet students.
Mr. Lamb thanked Mr. Launi for his presentation and stated he had been impressed with him from their first conversation. He also stated he feels CVCC is very fortunate to have Mr. Launi here.

INTRODUCTION OF NEW MEMBERS

Dr. Robert Bashore

Mr. Lamb introduced Dr. Robert Bashore and stated he is representing Bedford County. He stated Dr. Bashore has served at Central Virginia Community College from 1970 until 2001, as a counselor, Director of Financial Aid, Director of Admissions, and Dean of Student Services. Dr. Bashore helped establish the CVCC Foundation Board and served as its executive director for ten years.
Mr. Lamb stated while at CVCC, Dr. Bashore co-chaired and chaired numerous SCHEV committees, and also served for 16 years on the Campbell County School Board, 9 years on the Bedford County Board of Supervisors, 5 years on The Region 2000 Board, and 35 years on the Blue Ridge Council Boy Scouts of America Board, with 2 years as president. Dr. Bashore continues to serve on many local boards and serves as an elder in his church.
Mr. Lamb stated Dr. Bashore and his wife, Joy, also established an endowed scholarship to help pay tuition each year for a needy student here at CVCC.
Mr. Lamb asked that everyone please welcome Dr. Robert Bashore to the CVCC Local Advisory Board.

Dr. Lloyd Tannenbaum

Mr. Lamb introduced Dr. Lloyd Tannenbaum and stated he is representing the City of Lynchburg. He stated Dr. Tannenbaum is employed by Centra Health as the Director of Rivermont Schools. Rivermont Schools, with locations in Lynchburg, Roanoke, Rockbridge, Dan River, Chase City, Tidewater, Alleghany Highlands, and Hampton are specifically designed for students who cannot participate in regular school programs due to psychological problems, emotional difficulties or learning disabilities, but who do not require inpatient treatment. (http://www3.centrahealth.com/about/rivermont.aspx) He has also served as principal and head teacher of Rivermont Schools.
Mr. Lamb stated Dr. Tannenbaum received his doctorate in Educational Leadership and Policy Studies from VA Tech and his master’s in Education from The George Washington University.
Mr. Lamb stated Dr. Tannenbaum has also served civic organizations such as Lynchburg Peace Education Center as a board member, and on Kids’ Haven, (a center for grieving children and families) as a facilitator and board member.
Mr. Lamb asked that everyone please welcome Dr. Lloyd Tannenbaum to the CVCC Local Advisory Board.

REPORT OF STANDING COMMITTEES

Education

On a motion by the Curriculum Committee, modifications to the Associate of Arts and Sciences in Education were approved.
The motion carried unanimously.

General Studies

On a motion by the Curriculum Committee, modifications to the Associate of Arts and Sciences in General Studies were approved.
The motion carried unanimously.

Liberal Arts

On a motion by the Curriculum Committee, modifications to the Associate of Arts and Sciences in Liberal Arts were approved.
The motion carried unanimously.

Physical Sciences Specialization

On a motion by the Curriculum Committee, modifications to the Associate of Arts and Sciences in Physical Sciences Specialization were approved.
The motion carried unanimously.

Culinary Arts and Management

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Culinary Arts and Management were approved.
The motion carried unanimously.

Management-Marketing Specialization

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Management-Marketing Specialization were approved.
The motion carried unanimously.

Management-Human Resource Management Specialization

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Management-Human Resource Management Specialization were approved.
The motion carried unanimously.

Culinary Arts

On a motion by the Curriculum Committee, modifications to the Culinary Arts Certificate were approved.
The motion carried unanimously.

Nursing Preparation-Health Technology Pre-Nursing I

On a motion by the Curriculum Committee, modifications to the Career Studies Certificate Nursing Preparation-Health Technology Pre-Nursing I were approved.
The motion carried unanimously.

Nursing Preparation-Health Technology Pre-Nursing II

On a motion by the Curriculum Committee, modifications to the Career Studies Certificate Nursing Preparation-Health Technology Pre-Nursing II were approved.
The motion carried unanimously.

Marketing, E-Commerce Specialization and Marketing Management Specialization

On a motion by the Curriculum Committee, to discontinue the Associate of Applied Science in Marketing, E-Commerce Specialization and Marketing Management Specialization was approved.
The motion carried unanimously.

Curriculum Advisory Committee Member Appointments

On a motion by the Curriculum Committee, the memberships of the Curriculum Advisory Committees were approved.
The motion carried unanimously.

Accounting

The Accounting Curriculum Committee proceedings were provided for information.

Administration of Justice

The Administration of Justice Curriculum Committee proceedings were provided for information.

Administrative Support Technology

The Administrative Support Technology Curriculum Committee proceedings were provided for information.

Business Management and Supervision

The Business Management and Supervision Curriculum Committee proceedings were provided for information.

Emergency Medical Services

The Emergency Medical Services Curriculum Committee proceedings were provided for information.

Culinary Arts

The Culinary Arts Curriculum Committee proceedings were provided for information.

Information Systems Technology

The Information Systems Technology Curriculum Committee proceedings were provided for information.

Marketing

The Marketing Curriculum Committee proceedings were provided for information.

Medical Laboratory Technology

The Medical Laboratory Technology Curriculum Committee proceedings were provided for information.

Pharmacy Technician

The Pharmacy Technician Curriculum Committee proceedings were provided for information.

Radiologic Technology

The Radiologic Technology Curriculum Committee proceedings were provided for information.

Respiratory Therapy

The Respiratory Therapy Curriculum Committee proceedings were provided for information.

Dental Hygiene

The Dental Hygiene Curriculum Committee proceedings were provided for information.

Child Care

The Child Care Curriculum Committee proceedings were provided for information.

Communication Design

The Communication Design Curriculum Committee proceedings were provided for information.

Human Services

The Human Services Curriculum Committee proceedings were provided for information.

Legal Assistant

The Legal Assistant Curriculum Committee proceedings were provided for information.

Industrial Electricity

The Electricity Curriculum Committee proceedings were provided for information.

Electronics Technology

The Electronics Technology Curriculum Committee proceedings were provided for information.

General Engineering Technology

The General Engineering Technology Curriculum Committee proceedings were provided for information.

Heating, Ventilation, and Air Conditioning

The Heating, Ventilation, and Air Conditioning Curriculum Committee proceedings were provided for information.

Horticulture

The Horticulture Curriculum Committee proceedings were provided for information.

Machine Tool

The Machine Tool Curriculum Committee proceedings were provided for information.

Quality Control

The Quality Control Curriculum Committee proceedings were provided for information.

Welding

The Welding Curriculum Committee proceedings were provided for information.

 

FACILITIES AND FINANCE COMMITTEE

 
Local Fund Quarterly Financial Report and Financial Statements
The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by the Facilities and Finance Committee, the Local Fund Quarterly Financial Report and Financial Statements were approved. A copy of the Local Fund Quarterly Financial Report and Financial Statements are attached and made a part of these minutes.
The motion carried unanimously.
State Spending Plan
 
 
 
A copy of the State Spending Plan for 2011-2012 was provided for information. A copy of this document is attached and made a part of these minutes.
Update on Projects
Mr. Poole stated he is pleased to say the Fitness Center is complete and being used by the students. He stated the College has other studies ongoing but is almost complete on the design work for the renovations to the Student Center. Mr. Poole also stated the College is in the process of working on a design for upgrading the bathrooms in Amherst and Campbell Halls, and in process of doing design work on improvements in Student Records and Accounting offices with the installation of access windows built into the walls to allow better use of space and also meet ADA requirements.
Mr. Poole discussed the bookstore and stated a couple of years ago he had a design created for a new bookstore which resulted in a cost of over $1 million. But he stated, the College only had just a little over $500,000 in its budget to spend. (Mr. Poole stated the Commonwealth of Virginia will not allow more money to be added to the project.) He stated a redesign has reduced the cost to $600,000, and he hopes to be allowed to go back out to bid. If not, he may have to enlarge the bookstore at its current location which would take up space in the Student Center.
Mr. Poole stated that hopefully in the future, CVCC would be allocated money for major renovations of Amherst and Campbell Halls. Dr. Capps stated that request from CVCC ranks number 18 in the VCCS hierarchy of projects but he is going to try and get that project moved up the list.

 
PRESIDENT’S REPORT
 

College Update

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Dr. Capps began his report by stating he wanted to give an update on some of the initiatives that are being worked on at CVCC. He stated he would like to provide the Board with the highlights and progress of CVCC’s Goals and Objectives that he introduced at the July meeting. He stated that many of the goals are internal in nature, and others are external. He discussed the Organizational and Employee Development goal and stated two new faculty (one in Economics for the fall semester and one in Biology, for the spring semester) were hired. He reported recruitments for four additional faculty will be completed by spring for engineering, English, history, and math. Dr. Capps reported the College has just completed the hiring process for a new student loan processor in the Financial Aid Office and is also recruiting for a permanent Vice President of Workforce Development and Continuing Education, new staff in the library and Institutional Effectiveness, and two additional counselors. He stated one of those counselors will have primary responsibility for recruitment as well as maintaining consistent contact and promoting CVCC in area high schools and community agencies.
Dr. Capps reported $50,000 has been identified for the support of Professional Development. He stated a committee composed of representative faculty and staff have developed a plan to distribute that funding equitably throughout the College community. The Committee has recommended the following:
·         Each full-time employee receive $325
·         Funding for those employees who elect not to use their professional development allotment will be redistributed to those whose needs are greater
Dr. Capps stated that in the future, the process will be more competitive as employees will be asked to apply for professional development support and have a representative committee review applications and recommend funding for projects that advance the mission of the College. He reported he hopes to increase the amount in the future and provide support for part-time employees as well.
Dr. Capps reported on another internal goal of Governance. Dr. Muriel Mickles (Dean of Humanities and Social Sciences) has convened another ad hoc committee to formulate recommendations for a new, more democratic model of institutional governance. This “committee on committees” has already met once and has administered a college-wide survey to poll employees on their perceptions of governance and decision-making at the College. He stated the goal is to provide a formal mechanism that will facilitate the flow of ideas so they can be vetted and acted upon for the continuous improvement of the College.
Dr. Capps stated he has tried to enhance communication and keeping people informed here at CVCC by sending emails and encouraging employees to review the current employee newsletter and minutes of President’s Staff meetings. He stated he is also striving to communicate more by conducting Town Hall meetings. He stated two have been held so far with a third planned for November 1. Dr. Capps reported both of the meetings have been well attended by faculty and staff. He stated these meetings will hopefully improve communication, transparency, and community among employees. He stated he plans to conduct these meetings at the Centers as well.
Dr. Capps reported a Daily Bulletin is in the process of being created which will contain events and activities going on at the College. He also stated plans include conducting an employee survey in the next month to gauge employees’ satisfaction with the current policies, processes, and functions and to capture their suggestions on how the College can operate more efficiently and effectively.
 Dr. Capps reported CVCC will no longer provide a printed and mailed schedule for classes which will result in a savings of $75,000 a year. He stated postcards will be mailed to area residents to advise them of the change. Dr. Capps stated the online interactive schedule is in the process of being enhanced and more user friendly.
Dr. Capps stated that the Student Loan Program has begun here at CVCC for the first time since 1992 and has successfully awarded 247 students $396,000 in loans. He stated in all, 1,700 students benefitted from financial aid in the fall—more than the total number of students who received financial aid throughout the entire 2011-12 academic year. Dr. Capps stated some advantages of the Student Loan Program is that it allows more students to attend full-time, improves retention, and increases graduation rates.
Dr. Capps discussed the possibility of a Regional STEM (Science, Technology, Engineer, and Math) Academy and stated he, along with Jonathan Witt and Greg Sullivan of the Region 2000 Technology Council, have met with Dr. Larry Massie, Interim Superintendent of the Lynchburg City Schools, and with Dr. Dorinda Grasty, Superintendent of Appomattox County Schools and have received a very positive response from both. He stated meetings are scheduled within the next few weeks to meet with Dr. Brian Ratfliff of Amherst County, Dr. Doug Schuch of Bedford County, and Dr. Bobby Johnson of Campbell County. Dr. Capps stated the plan is to create a regional hub for all the schools in Region 2000 to attract students to CVCC during their junior and senior years.
Dr. Capps also reported on the Early College program and stated a long-standing goal has been for Lynchburg City Schools to come on board with that program. He stated he has met with Dr. Larry Massie, and he seems very receptive to the idea. Dr. Capps stated plans are also to explore more opportunities with dual enrollment with all area high schools.
Dr. Capps discussed Concurrent Admissions with four-year colleges and universities (Lynchburg College, Randolph College, and Liberty University) and stated the College is looking for four-year partners. He stated that Randolph College has already offered a proposal of as much as $180,000 in scholarship support for transfer students to their college in selected programs.
Dr. Capps stated the College signed an articulation agreement with Ranken Technical College that will enable students who have associate’s degrees in technical fields to earn a bachelor’s degree in applied management.
Dr. Capps discussed CVCC becoming involved with the Great Expectations Program that would benefit current and former foster youth who attend college. CVCC was only one in seven community colleges in the VCCS that did not have this program.
Dr. Capps discussed the TAA Grant and stated Virginia’s Community Colleges just received a Department of Labor Trade Adjustment Assistance Grant worth $24.1 million, and CVCC’s slice of that pie is just under $1 million. He stated this will enable the College to hire two new adult career coaches and two job placement coordinators to help unemployed and underemployed workers upgrade their skills and find suitable employment. Dr. Capps stated according to latest statistics, there are 1,661 individuals in Region 2000 who fall into that category, so there are 1,661 people who stand to benefit from this program. He stated the College hopes to use this funding to establish a comprehensive career and placement center at CVCC. He stated CVCC is one in only a handful of colleges in the state that do not have a career and placement center.
Dr. Capps reported CVCC is in process of establishing a Veteran’s Center. He stated veterans today have unique needs and CVCC wants to answer those needs by establishing a place to congregate and support one another. 
Dr. Capps discussed the Annual Meeting which will be held on November 15-16, 2011, and asked that anyone interested in attending to please let Ms. Sykes know, and she will make all arrangements.
 
CHAIR’S REPORT
 
OLD BUSINESS
 
None
 
NEW BUSINESS
Mr. Lamb underscored the importance of attending the Annual Meeting scheduled in November.
Mr. Lamb discussed the Annual Fund Drive and stated he would like to have 100% participation from the Board members this year. Mr. Sutton stated a letter will be mailed in about a week informing members concerning this year’s fund drive.
 
STATE BOARD REPRESENTATIVE’S REMARKS
Mr. Marshall reported he had spent seven years on CVCC’s Local Board and eight years on the State Board making a total of 16 combined years. He stated in June of 2012, his involvement with the community colleges may end. Mr. Marshall stated he has worked with the Reengineering Task Force for the last two years and reported there are a lot of things going on with that group. He stated one important item of concern is trying to reduce textbook costs to students. He stated one way is for the colleges to use e-books (on-line books). He also stated another issue was that some of the transfer degrees had too many credits and needed to be reduced to around 60-61 credits. He stated the Board members had just approved some of those changes for CVCC at this meeting.
Mr. Marshall discussed the future of developmental math and stated some of the changes will allow students to take just the modules that they need and not sit through the ones they didn’t. He stated colleges are seeing more and more high school students who are not prepared for math or English. He reported the Reengineering Task Force is looking for ways to do things smarter and faster.
Mr. Marshall reiterated that the State Board Annual meeting is a great opportunity to find out what the other 22 colleges are doing and encouraged everyone to attend if possible.
 
ADJOURNMENT
 
There being no further business, the meeting adjourned at
6 p.m.
                                               
 
 
                                                                                                ______________________________
John Capps
Secretary
 
APPROVED:
 
______________________________                                    ______________________________
         CHAIR                                                                                        DATE

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