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            CENTRAL VIRGINIA COMMUNITY COLLEGE
BOARD MEETING
 MINUTES NO. 209
                                April 24, 2013
 
 
The two hundred and ninth meeting of the Central Virginia Community College Board was held at 4:30 p.m. on April 24, 2013, in the Appomattox Hall Conference Room, Room 1114, dinner was held at CVCC’s Culinary Arts Building.
 

ROLL CALL

 

Members Present

Dr. Robert Bashore
Ms. Vivian Brown      
Mr. Richard Carter, Sr.
Ms. Beverly Jones
Mr. Skip Lamb
Mr. Nathaniel Marshall
Mr. Keith Maxey
Ms. Lou Tweedy
Mr. Ben Witt
Bedford County
City of Lynchburg
Appomattox County
Amherst County
City of Lynchburg
City of Lynchburg
Campbell County
Campbell County
City of Bedford
 

Members Absent

Dr. Lloyd Tannenbaum    
Mr. Michel Zajur
City of Lynchburg
State Representative
 

Special Guests Present

Ms. Amy Trent
Ms. Cat Mobley   
News and Advance
Business Manager
 

Staff Present

 
Dr. John Capps, President
Mr. Michael Bradford, VP of Institutional Advancement
Dr. Joey Fronheiser, Dean of Institutional Effectiveness
Dr. Ruth Hendrick, VP of Workforce Solutions and Community Education
Mr. John Poole, VP for Finance and Administration
Mr. Will Sandidge, Interim VP for Academic Affairs & Student Services
Ms. Dianne Sykes, Administrative Staff Assistant
 

CALL TO ORDER

 
Mr. Lamb, Chair, called the meeting to order at 4:30 p.m.
 

Approval of Minutes No. 208

 
On a motion by Mr. Marshall, duly seconded, Minutes No. 208 from the regular meeting of January 19, 2013, were approved as written.
 
The motion carried unanimously.

REPORT OF STANDING COMMITTEES

Associate of Applied Sciences Nuclear Technology

 
On a motion by the Curriculum Committee, Associate of Applied Sciences Nuclear Technology was approved as a new program.
The motion carried unanimously.
Associate of Applied Sciences Computer and Electronics Technology, Computer Networking
 
On a motion by the Curriculum Committee, Associate of Applied Sciences Computer and Electronics Technology, Computer Networking was approved as a new program.
The motion carried unanimously.
Accounting
 
On a motion by the Curriculum Committee, modifications to the Accounting program were approved.
The motion carried unanimously.
Administrative Support Technology
 
On a motion by the Curriculum Committee, modifications to the Administrative Support Technology program were approved.
The motion carried unanimously.
Administrative Support Technology, Medical Office Specialization
 
On a motion by the Curriculum Committee, modifications to the Administrative Support Technology, Medical Office Specialization program were approved.
The motion carried unanimously.
Communication Design
 
On a motion by the Curriculum Committee, modifications to the Communication Design program were approved.
The motion carried unanimously.
Information Systems Technology
 
On a motion by the Curriculum Committee, modifications to the Information Systems Technology program were approved.
The motion carried unanimously.
Machine Shop
On a motion by the Curriculum Committee, modifications to the Machine Shop Certificate were approved.
The motion carried unanimously.
Culinary Arts
On a motion by the Curriculum Committee, modifications to the Culinary Arts Certificate were approved.
The motion carried unanimously.
Machine Tool
On a motion by the Curriculum Committee, modifications to the Machine Tool diploma were approved.
The motion carried unanimously.
Machine Tool and Quality
On a motion by the Curriculum Committee, modifications to the Machine Tool and Quality diploma were approved.
The motion carried unanimously.
Welding
On a motion by the Curriculum Committee, modifications to the Welding Career Studies Certificate were approved.
The motion carried unanimously.
 
Curriculum Advisory Committee Member Appointments
 
Recommendations for member appointments of the Curriculum Advisory Committee were provided for information and made a part of the minutes.
 

FACILITIES AND FINANCE COMMITTEE

 
Local Fund Quarterly Financial Report and Financial Statements
The Local Funds Quarterly Financial Statements were reviewed. On a motion by the Budget and Finance Committee, the Local Funds Quarterly Financial Statements were approved as written.  A copy of the Local Funds Quarterly Financial Statements are attached and made a part of these minutes.
The motion carried unanimously.
Proposed Local Fund Budgets for FY ‘13
The Local Fund Budgets were reviewed. On a motion by the Budget and Finance Committee, the proposed Local Fund Budget for 2013-2014 was approved as written. A copy of the Local Funds Budgets are attached and made a part of these minutes.
Request for Funds for Design of Raised Speed Bumps
On a motion by the Budget and Finance Committee $5,000 for the design of raised speed bumps that will help to calm traffic and provide safety for students crossing the roads was approved.  
The motion carried unanimously.
State Spending Plan
 
 
 
A copy of the State Spending Plan for 2012-2013 was provided for information. A copy of this document is attached and made a part of these minutes.
PRESENTATION
Presentation on the Fast Track Welding Program
Dr. Ruth Hendrick discussed the new Fast Track Program created to respond quickly to the employers workforce needs. She stated area employers were surveyed to learn what training was most needed and which positions were the hardest to fill. Dr. Hendrick stated electrical and welding came out on top.   She stated welding was selected as a pilot program because of several employers advertising for welders. Dr. Hendrick stated funding for this program came from the Chancellor’s Innovation Grant.
Dr. Hendrick stated CVCC’s welding space was heavily utilized and had no room available for additional training; therefore, a decision was made to work with Virginia Technical Institute (located in Altavista) who had an available lab. CVCC provided the student application process and a cohort of individuals were selected.  
Dr. Hendrick stated this is an eleven-week (4 days a week for 7 hours a day) non-credit program, with the first class beginning on April 15. She reported during this time, the students also work with CVCC’s Career Connections for job interview and resume training. She stated students will also work together as a team to develop critical thinking skills.
Dr. Hendrick stated students are using a time clock daily to verify their attendance and all absences must be pre-approved.
Dr. Hendrick stated June 27 is the last day of the program, and upon completion, students will receive two certifications. She stated the next program will probably be another welding class and probably electricity would be next. 
Motion to go into closed session.
On a motion by Mr. Maxey, and duly seconded, the Local Board went into closed session to discuss personnel issues.
The motion carried unanimously.
Motion to return to open session.
On a motion by Mr. Maxey, and duly seconded, the Local Board returned to open session.
The motion carried unanimously.
Request for Funds
A motion was made by Dr. Bashore and seconded by Mr. Witt to use local funds to pay $76,696 for personnel issues.
The motion carried unanimously.
 
PRESIDENT’S REPORT
 

Mr. Will Sandidge

Mr. Sandidge reported on CVCC’s Early College Program and stated currently in fall, there will be 192 students in the program with 48 students from Campbell County, 35 from Amherst County, 45 from Bedford County, 44 from Appomattox County, and 20 from Lynchburg City Schools. He stated this is a great program and feels enrollment will only increase in the future.
Mr. Sandidge reported on House Bill 1184 (Requires local school boards and community colleges to develop agreements allowing high school students to complete an associate’s degree or a one-year Uniform Certificate of General Studies from a community college concurrent with a high school diploma.) and stated the contract agreements have been signed by all the school districts and forwarded to the VCCS. He stated thanks go to Ms. Judy Graves and Dr. Muriel Mickles for all their hard work on this.
Mr. Sandidge also reported a signing between Lynchburg College and CVCC will take place in the next few weeks which will enable students to be dual enrolled at both colleges simultaneously. He stated this agreement states after a student finishes high school and before they enter CVCC, he/she can take a course from Lynchburg College at CVCC tuition costs. (Final admission to LC will depend on students GPA.) He stated Lynchburg College will market this agreement.  
Mr. Sandidge reported James Madison University has contacted the College to discuss developing a guaranteed admission agreement.

Mr. John Poole

Mr. Poole reported the working drawings for the Student Center Renovation have been sent to Bureau of Capital Outlay Management (BCOM) and the VCCS for a final review. He stated if there were no major comments, the renovations will begin this summer.
Mr. Poole also reported the working drawings will be sent to BCOM during the upcoming weeks for the Amherst and Campbell Halls’ bathroom renovations with construction beginning this summer as well.
Mr. Poole stated the funds have just been approved for the study and design work for the construction of the raised crosswalks. He stated traffic is very heavy on Harvard Street and will only increase once Liberty University completes the tunnel that will empty traffic onto Harvard Street. He stated the raised crosswalks will not reduce traffic but will calm traffic to protect students crossing the road to the upper parking lots.
Mr. Poole discussed the discussions of selling CVCC to Liberty University. He stated the College has signed a contract for an assessment of its property just in case anything resulted out of the talks. Mr. Poole stated the College will be working with the VCCS and other state agencies and made assurances nothing would be approved without prior discussions with the Board.  Ms. Tweedy questioned if CVCC first approached LU or LU approached CVCC as she had heard conflicting stories. Mr. Poole stated he initiated the discussions. Ms. Tweedy asked if any other community college had been sold and relocated.  Mr. Poole stated several years back, Tidewater Community College had sold their campus and built a new one. Dr. Capps stated this story had gone viral very quickly. He added, as a postscript, that nothing would be done that wasn’t advantageous to CVCC. 
Mr. Poole discussed the upcoming year’s budget, and stated CVCC has implemented a new process in using a zero-based balance, with each request being reviewed very closely.
 

Dr. Ruth Hendrick

Dr. Hendrick had to leave the meeting early. (Mr. Bradford distributed, in Dr. Hendrick’s behalf, a schedule of the upcoming classes being offered in Workforce.)
 

Mr. Michael Bradford

 
Mr. Bradford reported the fundraising months of March and April have been busy. He stated calls have been made to corporations and business leaders that have not supported CVCC in the past, trying to establish contact and help them understand the role CVCC is playing in the community. He stated several contacts have been made over lunches held here at CVCC with Dr. Capps and himself attending.
Mr. Bradford stated fundraising efforts are up about 12% which is slightly over last year.
Mr. Bradford reported all of the scholarship applications have been updated and are now available on the College’s website. He stated included in the list are the new Tobacco Scholarships which results in lots of additional money for students this fall. He also stated the scholarship forms have been disseminated all over Campus. Mr. Bradford stated the application deadline is May 1; then the applications will be reviewed and then rewarded.
Mr. Lamb stated prior to Mr. Bradford joining CVCC, fundraising efforts were dormant, and he looks forward to Mr. Bradford’s new ideas and efforts. 
 

Mr. David Lightfoot

 
Mr. Lightfoot reported he had previously discussed moving the College’s existing information system to a cloud-based system but had not been as successful as he had hoped. He discussed a new cloud-based system used by Career Connections to match students with potential jobs. Mr. Lightfoot stated that usually a new system requires a new user name and password. But he stated this system has been integrated with the user’s VCCS ID, the same one used to access BlackBoard, and both can use the same user name and password. Mr. Lightfoot stated this is a win-win situation for support and students.
Mr. Lightfoot discussed mobile technology (iPads, android phones, etc.) and reported there is a VCCS-wide initiative to create a mobile app which is slated to go-live with Phase 1 on June 1. (Mr. Lightfoot distributed a document showing the appearance of the apps.) He stated the students will be able to access CVCC maps, courses, events, grades, bookstore, library, etc. from their mobile device. Mr. Lightfoot stated Phase 2 which should be available by fall semester will allow students to add and/or drop a class, check grades, and access financial aid from their phones.
Mr. Lightfoot reported iPad-use are being piloted by faculty with one advantage being, the iPads can be wireless connected to the projectors in the classrooms. He stated rooms are now set-up with computers controlling the projectors but must be tethered. He stated with the iPads, faculty can move freely around in the classrooms and be more engaged with the students.   
Mr. Lightfoot stated some faculty think iPads are a distraction to students because of all the social media they access. He stated he feels if students are more engaged with the device and in the classroom, this will not be the case.
Mr. Lightfoot reported the College is looking to enhance its current emergency systems to better serve faculty/staff and students. He stated this could include telephones in classrooms, towers in parking lots to provide audio/visual notification, and will help to unify the system.  

Dr. Joey Fronheiser

Dr. Fronheiser thanked the Board for all their support during the recent SACS probation. He discussed the SACS Visiting Team that was on Campus April 9-11 and stated the visit went well.
He reported the new assessment process really has invigorated the College. He stated the College is in its second year of completing the education program assessment process with the General Education assessments being completed every semester. Dr. Fronheiser reported about 95% of graduate students are participating in assessment.  
Dr. Fronheiser stated the College is participating in the Community College Survey of Student Engagement (CCSSE) again which provides information on student learning, success, and retention. He also reported a new graduate survey is being used to determine transfer information, employment, and satisfaction with CVCC.
Dr. Fronheiser stated a new strategic plan is in the process of being developed.
He reported the College will be facing the full SACS Reaccreditation process in 2014 and stated the Quality Enhancement Plan (QEP) and Compliance Certification are in the works now. He stated the QEP will require some funding which will result in a request made to the Board at a future meeting.
 

Dr. John Capps

 
Dr. Capps stated the big news at CVCC concerns the special SACS committee when here on Campus recommended CVCC be found in compliance with Standard 3.3.1.1. He stated what is noteworthy was that the College was able to do in one year what it had not done since 2009. He stated this took a herculean effort by everyone to accomplish this.
Dr. Capps stated the entire document sent to SACS is located on the College’s website and encouraged everyone to read at least the narrative if they had not already.  
Dr. Capps praised the assessment work of Dr. Fronheiser, Ms. Ogden, Mr. Sandidge, and especially by the entire faculty. He stated the final verdict will be announced in June by the SACS/COC Board of Trustees. He thanked all the Board members for their support and encouragement for the past nine trying months.
 
CHAIR’S REPORT

Chair’s Report

Mr. Lamb stated he wanted to go on record as thanking Dr. Capps, Dr. Fronheiser, and all the staff for a great SACS’ report and tremendous effort in what they accomplished.
A motion was made by Mr. Marshall and seconded by Dr. Bashore to publicly thank Dr. Capps, Dr. Fronheiser, and all the staff for their hard work.
The motion carried unanimously.

State Board Remarks

Mr. Zajur was absent.
 
Old Business
Dr. Bashore discussed the Emergency Operations Plan and made the following suggestions that he felt needed revising.
 * Five academic buildings on Campus need to be changed to six
 * a comment under threat mentions a nuclear threat located in   the city, Mr. Poole stated it should be changed to area
 * Coordinator was listed by name and not by position
Mr. Poole requested Dr. Bashore send him an email listing the page numbers of the necessary changes.
 
New Business
Mr. Lamb reminded everyone of graduation which will be held on May 9.
Mr. Lamb stated that Ms. Brown who has served as vice chair for the past two years has agreed to serve as chair for the upcoming two years. He also stated Mr. Witt has agreed to accept the role as vice chair for the upcoming year.
A motion was made by Mr. Marshall and seconded by Mr. Carter Sr. to approve Ms. Brown as the new chair and Mr. Witt as the vice chair for the upcoming year.  
The motion carried unanimously.

Adjournment

 
There being no further business, the meeting adjourned at
6:15 p.m.
                                                                                        
                                                                                     ______________________________
 
John S. Capps
Secretary
 
APPROVED:
 
______________________________                                    ______________________________
         CHAIR                                                                                         DATE

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