Skip Ribbon Commands
Skip to main content
Sign In
                          CENTRAL VIRGINIA COMMUNITY COLLEGE
BOARD MEETING
                                                                                            MINUTES NO. 211
                                                  October 23, 2013
 
 
The two hundred and eleventh meeting of the Central Virginia Community College Board was held at 4:30 p.m. on October 23, 2013, in the Appomattox Hall Conference Room, Room 1114. Following the business session, dinner was held at CVCC’s Seven Hills Hospitality & Culinary Center.
 

ROLL CALL

 

Members Present

Vacant
Ms. Vivian Brown      
Mr. Richard Carter, Sr.
Vacant
Mr. Keith Maxey
Dr. Lloyd Tannenbaum    
Dr. Steve Troxel
Ms. Lou Tweedy
Mr. Ben Witt
Bedford County
City of Lynchburg
Appomattox County
Amherst County
Campbell County
City of Lynchburg
City of Lynchburg Campbell County
Town of Bedford
 

Members Absent

Mr. Michel Zajur
Mr. Nathaniel Marshall
State Board Rep.
City of Lynchburg
 

Special Guests Present

Ms. Dani van Vierssen
Mr. Ray Reed
Activities Coordinator
News and Advance
 

Staff Present

 
Dr. John Capps, President
Mr. Will Sandidge, VP for Academic Affairs & Student Services
Mr. John Poole, VP for Finance and Administration
Mr. David Lightfoot, VP for Information Technology
Dr. Ruth Hendrick, VP for Workforce Solutions
Mr. Michael Bradford, VP of Institutional Advancement
Dr. Joey Fronheiser, Dean of Institutional Effectiveness
Ms. Dianne Sykes, General Administration Coordinator
 

CALL TO ORDER

 
Ms. Vivian Brown, Chair, called the meeting to order at 4:30 p.m.
 

Approval of Minutes No. 210

 
On a motion by Mr. Carter, duly seconded, Minutes No. 210 from the regular meeting of July 17, 2013, were approved as written.
 
The motion carried unanimously.

REPORT OF STANDING COMMITTEES

Administration of Justice

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Administration of Justice were approved.
The motion carried unanimously.

Engineering Tech. Architectural/Civil Specialization

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Engineering Tech. Architectural/Civil Specialization were approved.
The motion carried unanimously.

Engineering Tech. Mechanical/Industrial Specialization

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Engineering Tech. Mechanical/Industrial Specialization were approved.
The motion carried unanimously.

Nuclear Technology

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Nuclear Technology were approved.
The motion carried unanimously.

Radiologic Technology

On a motion by the Curriculum Committee, modifications to the Associate of Applied Sciences in Radiologic Technology were approved.
The motion carried unanimously.

Education

On a motion by the Curriculum Committee, modifications to the Certificate Program in Education were approved.
The motion carried unanimously.

General Studies

On a motion by the Curriculum Committee, modifications to the Certificate Program in General Studies were approved.
The motion carried unanimously.

Health Technology-Pre-Nursing I

On a motion by the Curriculum Committee, modifications to the Career Studies Certificate in Health Technology-Pre-Nursing I were approved.
The motion carried unanimously.

Health Technology-Pre-Nursing II

On a motion by the Curriculum Committee, modifications to the Career Studies Certificate in Health Technology-Pre-Nursing II were approved.
The motion carried unanimously.

Pharmacy Technology

On a motion by the Curriculum Committee, modifications to the Career Studies Certificate in Pharmacy Technology were approved.
The motion carried unanimously.

Welding

On a motion by the Curriculum Committee, modifications to the Career Studies Certificate in Welding were approved.
The motion carried unanimously.

Curriculum Advisory Committee Member Appointments

On a motion by the Curriculum Committee, the memberships of the Curriculum Advisory Committees were approved.
The motion carried unanimously.

Accounting

The Accounting Curriculum Committee proceedings were provided for information.

Administration of Justice

The Administration of Justice Curriculum Committee proceedings were provided for information.

Administrative Support Technology

The Administrative Support Technology Curriculum Committee proceedings were provided for information.

Business Management

The Business Management Curriculum Committee proceedings were provided for information.

Culinary Arts

The Culinary Arts Curriculum Committee proceedings were provided for information.

Emergency Medical Services

The Emergency Medical Services Curriculum Committee proceedings were provided for information.

Information Systems Technology

The Information Systems Technology Curriculum Committee proceedings were provided for information.

Medical Laboratory Technology

The Medical Laboratory Technology Curriculum Committee proceedings were provided for information.

Pre-Nursing

The Pre-Nursing Curriculum Committee proceedings were provided for information.

Pharmacy Technician

The Pharmacy Technician Curriculum Committee proceedings were provided for information.

Radiologic Technology

The Radiologic Technology Curriculum Committee proceedings were provided for information.

Respiratory Therapy

The Respiratory Therapy Curriculum Committee proceedings were provided for information.

Communication Design

The Communication Design Curriculum Committee proceedings were provided for information.

General Education Transfer

The General Education Transfer Curriculum Committee proceedings were provided for information.

Electrical (Ad Hoc)

The Electrical (Ad Hoc) Curriculum Committee proceedings were provided for information.

Electronics (Ad Hoc)

The Electronics (Ad Hoc) Curriculum Committee proceedings were provided for information.

General Engineering Technology

The General Engineering Technology Curriculum Committee proceedings were provided for information.

Heating, Ventilation, and Air Conditioning

The Heating, Ventilation, and Air Conditioning Curriculum Committee proceedings were provided for information.

Machine Tool/ Quality Control

The Machine Tool/Quality Control Curriculum Committee proceedings were provided for information.

Welding

The Welding Curriculum Committee proceedings were provided for information.

PRESENTATION BY DANI VAN VIERSSEN

Presentation for Sports
Ms. Dani van Vierssen was introduced as CVCC’s new Athletic Director/Student Activities Coordinator. She began by discussing CVCC’s current athletic programs and stated the College now has a National Junior College Athletic Association (NJCAA) baseball team and 5v5 intramural co-ed soccer teams.
Ms. Van Vierssen discussed the importance of having college athletic programs and stated they help increase enrollment, help recruit and retain students, create school pride and a community feel, and sustain a continuance of participation in sports after high school. (Ms. van Vierrsen showed a video of several students who are playing sports here at CVCC.)
Ms. Van Vierssen stated the NJCAA requires all varsity athletes take at least 12 credit hours during their playing season and maintain a GPA of 2.0. She stated the College does have academic support in place for these students to ensure that academics are the priority.
Ms. Van Vierssen stated the College has hired a new head coach, Mr. Richard Morris, who was a teacher/coach at Rustburg and E. C. Glass high schools and also founded and started the baseball program at Roanoke College. She stated this year, CVCC’s Cougar Baseball team will be playing 36 games in the spring both home in Virginia and away in North Carolina. She stated currently there are 17 students on the team. 
 
Ms. van Vierrsen stated another advantage for having sports at CVCC is the tuition that is gained. She stated the baseball team consisted of 7 students out of the region which generated $11,110.50 and 10 students in the region which generated $15,447.50. She stated many would not have attended CVCC if it were not for the baseball program.
 
Ms. van Vierrsen reported 100 students were surveyed to find out what their sports’ interest were. She stated soccer received the highest support, with football, Ultimate Frisbee, volleyball, and tennis following. She stated the interest in soccer and it being a low-cost, high-return sport made it a perfect choice to highlight the intramural program. Ms. Van Vierssen stated this is a success as there were over 40 students participating who receive no extra credit but just enjoy playing.
 
Ms. van Vierrsen stated according to the VCCS Policy Manual, it reads “The State Board encourages each community college to develop intramural programs or sports clubs on-campus and/or off-campus in community facilities. Such programs shall be designed to promote the physical well-being of the individual student and the development of recreational skills.” She stated at this time only three VCCS community colleges do not offer some type of athletics or recreation.
 
Ms. van Vierrsen stated to make this program successful, program goals were created which consisted of during the 2013-2014 year to establish the NJCAA baseball program and expand the intramural sports program. She stated for the 2014-2015, the goals were to develop the athletic facilities (clearing, fencing, field development, and outdoor hitting area) and to implement the women’s club soccer. Ms. van Vierrsen stated the 2013-2014 Athletic Budget is as follows:
·       Baseball fall 2013 at a cost of $10,255
·       Baseball spring 2014 at a cost of $33,338
·       Intramural expenses at a cost of $6,320
For a total cost of $49,913
The breakdown of these costs is attached and made a part of these minutes.
 
Ms. van Vierrsen requested the Board to please consider supporting the sports program by approving the requested
funding.
 

FACILITIES AND FINANCE COMMITTEE

Request Funding
On a motion by the Facilities and Finance Committee, the request for funding the sports program ($49,913.80 from local funds) was approved.
The motion carried unanimously.
 
Local Fund Quarterly Financial Report and Financial Statements
The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by the Facilities and Finance Committee, the Local Fund Quarterly Financial Report and Financial Statements were approved noting the change of the percentage amount of budget spent on Student Services Funds from 44% to 14% on page 7. A copy of the Local Fund Quarterly Financial Report and Financial Statements are attached and made a part of these minutes.
The motion carried unanimously.
State Spending Plan
A copy of the State Spending Plan for 2013-2014 was provided for information. A copy of this document is attached and made a part of these minutes.

PRESIDENT’S STAFF REPORT 

Mr. William Sandidge

Mr. Will Sandidge began his report by discussing the baseball and intramural sports here at CVCC and stated he gives Ms. van Vierrsen credit for all her hard work. He also reported a new Fitness Club has been created that students are excited about.
Mr. Sandidge also discussed in-house customer service training that was held for all staff and administrators. He stated this was a two-hour session which served as a reinforcement of CVCC’s mission of serving the students.
Mr. Sandidge reported a meeting is scheduled on October 24 with area high school counselors and career coaches from all of Region 2000 area to inform them of CVCC’s career technical education (CTE) programs. He reported this was actually an initiative of Campbell County’s but is being expanded to all of CVCC’s service region. Mr. Sandidge stated some of the courses offerings include welding, HVAC, machine tool, EMS, and pre-nursing l. Mr. Sandidge also stated on December 12, an information session will be held for parents and students to learn more about this program and its benefits.
Mr. Sandidge reported the Lynchburg City Schools Early College program began this fall with 21 students enrolled. He also reported there were 25 students enrolled in the STEM (Science, Technology, Engineering, and Mathematics) academy for all area high schools. He stated these enrollment numbers should double in fall 2014.
Mr. Sandidge reported a view book with highlights and College offerings is almost completed which will be used as a recruitment tool and will be available on November 7. 
Mr. Sandidge also reported the College is providing funds for Professional Development for faculty and staff.

Mr. John Poole

Mr. John Poole began his report stating his staff went on a retreat yesterday to work and develop goals, objectives, and a mission. He gave credit to Dr. Fronheiser for his help.  
Mr. Poole stated the new Student Center is in the midst of being renovated and is an exciting project. He reported the same company, J.E. Jamerson & Sons, will be renovating the bathrooms in Amherst Hall as well and has promised completion prior to the Student Center.
Mr. Poole reported the College continues to finalize the drawings for the raised crosswalks to help calm the traffic on Harvard Street. He stated traffic has increased already even without the completion of the LU tunnels onto Wards Road. He stated this increased traffic poses a danger to CVCC’s students who must park in the upper lots and cross the Harvard Street to enter the Campus.
Mr. Poole also discussed the traffic calming circle as seen on the Master Plan at the last Board meeting and stated he will be making a funding request to the localities in January 2014 to fund this project as soon as he obtains a final cost.
Mr. Poole discussed the leaking canopies located on the exterior of Amherst Hall and stated that project is still in the design phase but the design work should be available soon. He stated the VCCS is funding this project.
Mr. Poole stated the smoking shelters have been relocated to the outer edge of the Campus with lighting and electricity added soon.

Dr. Ruth Hendrick

Dr. Ruth Hendrick reported on a grant received that will provide basic computer training for individuals in the community who perhaps have good employee skills such as great work ethics but need additional computer skills. She stated ten classes are scheduled on the main Campus, the Off-Site Centers, and also the Workforce Center (located at the Plaza) with the first one beginning on October 1.
Dr. Hendrick reported the Career Connections Center job bank is up and running. She stated about 15 employers have posted positions during its first month of operation with over 13,000 students and alumni registered who have access to those positions.
Dr. Hendrick reported on the Small Business Development Center (SBDC) and stated operating funds were received from the Region 2000 Economic Development group to open the Center which started around the middle of August. She stated a director and a program specialist have been hired and classes will begin soon for individuals who want to start-up their own businesses.
Dr. Hendrick discussed CVCC’s Fast-Track Technical Training program and stated the next one will be in the health care field of phlebotomy technician beginning in November. She stated about 30 attended the information session that was recently held and more than 40 have shown an interest. 
Dr. Hendrick stated one problem students encounter when taking non-credit courses is funding as there are no Pell grants available for these non-credit courses. She stated the College is looking for ways to off-set the cost of tuition. Dr. Hendrick stated the VCCS has a program called On-Ramp which will provide some financial assistance for credit and as well as non-credit courses for dislocated workers. She stated CVCC will be signing a Memorandum of Understanding (MOU) with the VCCS to participate in this program.  
Dr. Hendrick stated Ms. Deborah Alfers is retiring on Friday, October 25, as coordinator of the Workforce Center.

Mr. Michael Bradford

Mr. Michael Bradford began his report by discussing scholarships and stated the College has greatly increased in the dollar amount of awards given out to students. He stated CVCC’s Accounting Department will soon know the full amount awarded. Mr. Bradford stated if students receive Pell grants or other federal/state grants, the amount of their Foundation scholarships gets trimmed down.
Mr. Bradford reported on the Tobacco Commission scholarships and stated $420,000 was committed to CVCC for the year 2014-2015. He stated the College really needs to reach out to the middle class students who are not eligible for Pell grants but still struggle to pay for their classes.
Mr. Bradford also reported a $25,000 grant from the Tobacco Commission was received in May for radiology equipment. He stated for education grants, the Tobacco Commission now require a one-for-one match. He stated the matching $25,000 has almost been raised which will allow the new digital radiology equipment to be purchased.
Mr. Bradford reported the Tobacco Commission did approve $207,000 for the Machine Tool program. He stated that was actually $147,000 for CVCC with the College matching that amount. He stated that the remainder of $60,000 was slated for the STEM Academy, and the Region 2000 Technology Council will raise the match for that amount.
Mr. Bradford stated the Employee Campaign contributions have greatly increased from years past. He reported the total amount will be announced at the upcoming donor’s luncheon.
Mr. Bradford stated that all Board members should have received an invitation to the donor reception which will be held on November 5 where scholarship recipients and donors are introduced.

Mr. David Lightfoot

Mr. David Lightfoot reported the College has installed seven Code Blue emergency notification boxes on the exterior of the buildings of the main campus. He stated only one has been successfully configured but the remainder should be configured for at least broadcast by the end of the week. He reported the calling functionality will roll-over to the 911 center if CVCC police do not answer. Mr. Lightfoot also reported the camera system is in the process of being replaced and will integrate with the College’s new door-card system. 
Mr. Lightfoot reported the VCCS rolled out a mobile application recently and stated it is functional. He stated in January, plans include for students to be able to pay for their classes with a credit card using this app.
Mr. Lightfoot stated that CVCC has begun a pilot program in the Business and Allied Health Division which includes providing iPads for students.
Mr. Lightfoot discussed the College using a cloud backup system. He stated as of now backup tapes are used and those tapes are then transported to the Bedford Center for storage. He stated these tapes could be used to restore data in case of an emergency on the Main Campus. He stated in the future, CVCC will be using the Microsoft Cloud because the backups will geographically disperse the information across the United States. Mr. Lightfoot stated in case of a catastrophe, the data could be restored.
Mr. Lightfoot stated Microsoft Office 365 (Office in the cloud) will be offered to CVCC students for free. He stated this will allow students to have the full office suite on their phones, iPads, and laptops. He also stated the College is looking at moving its email system to the cloud which will provide more storage for emails and be a cost-savings as well.

Dr. Joey Fronheiser

Dr. Joey Fronheiser gave an update on CVCC’s reaffirmation with SACSCOC. He reported around October 21-October 23, 2014, an on-site visit will take place. He stated one portion of the reaffirmation will consist of the Compliance Certification which is a written response to about 83 SACS’ requirements and standards. He stated the report which is due to SACSCOC on March 14, 2014, is now about 80% completed. He stated a paper review will take place during the summer from the SACS’ team with a response report given back to the College. He stated he feels the College is on-track and in good shape.
Dr. Fronheiser stated the second part of the reaffirmation consists of the Quality Enhancement Plan (QEP) which is a written course of action to address an issue at the College related to student learning. He stated CVCC’s topic is “Improving the Writing Skills of Students Placed in Developmental English.” He stated a faculty and staff team is developing a focused approached on creating this report which is due August 14, 2014. He stated some ideas so far included improving the Student Success Center, hiring peer tutors, providing professional development for faculty, and hiring a QEP director. He stated the Board will be approached early in 2014 to approve funding for the strategies developed in this plan. Dr. Fronheiser stated a previous QEP topic was “Improving Distance Education,” and the funding for that was approximately $300,000.
Dr. Fronheiser stated in spring 2012, CVCC conducted its first Employee Survey on satisfaction in key areas of the College and will complete its second one on October 31, 2013. He stated so far about 124 employees have completed the survey which is indicating increased satisfaction level in most areas. Some of the increases include the following:
·       Value of teaching at CVCC—66% to 96%
·       Faculty involvement in decision making—50% to 89%
·       Staff involvement in decision making—46% to 86%
·       Satisfaction with Facilities Maintenance—85% to 98%
·       Collegiality among staff—67% to 97%
·       Collegiality among faculty—65% to 90%
·       Relationships between faculty and administrators—60% to 95%
·       Relationships between staff and administrators—56% to 80%
·       Overall effectiveness of the President—83% to 97%
Dr. Fronheiser stated he feels this is all due to a culture change and so many improvements here at CVCC.

Dr. John Capps

Dr. Capps stated he is willing to stand on the reports that have been given here today as they are from the persons who shoulder the major portion of the responsibilities of the College.
Dr. Capps stated that each had received a copy today of the report card of the College’s goals for 2012-2013 and also a copy of the goals for the upcoming year of 2013-2014 which have been approved by the Chancellor. He also stated a copy of the remarks he made at the Lynchburg Estate Planning Council has been given out as well.
 
CHAIR’S REPORT
 
OLD BUSINESS
 
None
 
NEW BUSINESS
Ms. Brown stated to comply with a VCCS State Board requirement, the CVCC Local Board By-Laws needed to be revised with the addition of the following statement:
Additionally, no former full-time employee of the community college shall be eligible to serve on the College Board. Local College Board members serving as of March 2007 who were former full-time employees of the community college would be eligible to serve out the remainder of their current term and be eligible for one additional consecutive term. All members of the College Board shall be deemed members at large charged with the responsibility of serving the best interests of the whole.
Ms. Brown also noted that as of July 1, 2013, the city of Bedford reverted back to a town and will no longer be represented on this Board. She proposed that the By-Laws be revised to state the following:
The Board of Supervisors of Bedford County, Virginia, shall appoint two (2) members with the term expiring on July 1, 1971, and each four years thereafter.
Ms. Brown also requested the deletion of the word “telegram” as that form of communication is obsolete and replaced with the words “appropriate electronic communication.”
A motion was made by Mr. Witt, duly seconded, to approve the revisions of the CVCC Local Board By-Laws as discussed in this meeting.
The motion carried unanimously.
 
ROA
 
Ms. Brown presented Resolutions of Appreciations to Mr. Skip Lamb and Dr. Robert Bashore for their past service to the CVCC Local Advisory Board.
 
ADJOURNMENT
 
There being no further business, the meeting adjourned at
 6:30 p.m.
                                               
 
 
 
 
 
 
 
 
                                                                                                ______________________________
John Capps
Secretary
 
APPROVED:
 
______________________________                                    ______________________________
         CHAIR                                                                                         DATE

CVCC - Where Your Future Begins