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             CENTRAL VIRGINIA COMMUNITY COLLEGE
BOARD MEETING
                                                         MINUTES NO. 219
                               October 21, 2015
 
 
The two hundred and nineteenth meeting of the Central Virginia Community College Board was held at 4:30 p.m. on October 21, 2015, in the Appomattox Hall Conference Room, Room 1114. Following the business session, dinner was held at the CVCC’s Seven Hills Hospitality & Culinary Center.
 

ROLL CALL

 

Members Present

Dr. Robert Arnold
Mr. Al Brandt      
Mr. Keith Maxey
Mr. Nathaniel Marshall
Mr. Franklin Swann
Dr. Lloyd Tannenbaum    
Dr. Steve Troxel
Dr. John Walker
Mr. Ben Witt
Campbell County Bedford County
City of Lynchburg
Campbell County
City of Lynchburg
City of Lynchburg
City of Lynchburg
Amherst County
Bedford County
 

Members Absent

Mr. Michel Zajur
State Board Rep.
 

Special Guests Present

Mr. Nathan Kolb
Ms. Jesse Pounds
Business Manager
News and Advance
 

Staff Present

 
Dr. John Capps, President
Dr. James Lemons, Dean of Business and Allied Health
Mr. John Poole, VP for Finance and Administration
Mr. David Lightfoot, VP for Information Technology
Dr. Ruth Hendrick, VP for Workforce Solutions
Mr. Michael Bradford, VP of Institutional Advancement
Mr. Will Sandidge, Director of Strategic Initiatives
Ms. Kris Ogden, Dean of Institutional Effectiveness
Chief Russell Dove, Chief of Police
Ms. Dianne Sykes, General Administration Coordinator
 

CALL TO ORDER

 
Mr. Ben Witt, Chair, called the meeting to order at 4:30 p.m.
 

Approval of Minutes No. 218

 
On a motion by Dr. Troxel, duly seconded, Minutes No. 218 from the regular meeting of July 15, 2015, were approved as written.
 
The motion carried unanimously.

REPORT OF STANDING COMMITTEES

CURRICULUM COMMITTEE

Energy Technology Career Studies Certificate

On a motion by the Curriculum Committee duly seconded, the Energy Technology Career Studies Certificate was approved as a new Career Studies Certificate.
The motion carried unanimously.

Communication Design Associate of Applied Science

On a motion by the Curriculum Committee duly seconded, modifications to the Communication Design Associate of Applied Science were approved as written.
The motion carried unanimously.

Curriculum Advisory Committee Member Appointments

On a motion by the Curriculum Committee, duly seconded, the memberships of the Curriculum Advisory Committees were approved.
The motion carried unanimously.

Accounting

The Accounting Curriculum Advisory Committee proceedings were provided for information.

Administration of Justice

The Administration of Justice Curriculum Advisory Committee proceedings were provided for information.

Administrative Support Technology

The Administrative Support Technology Curriculum Advisory Committee proceedings were provided for information.

Business Management

The Business Management Curriculum Advisory Committee proceedings were provided for information.

Culinary Arts

The Culinary Arts Curriculum Advisory Committee proceedings were provided for information.

Emergency Medical Services

The Emergency Medical Services Curriculum Advisory Committee proceedings were provided for information.

Medical Laboratory Technology

The Medical Laboratory Technology Curriculum Advisory Committee proceedings were provided for information.

Radiologic Technology

The Radiologic Technology Curriculum Advisory Committee proceedings were provided for information.

Respiratory Therapy

The Respiratory Therapy Curriculum Advisory Committee proceedings were provided for information.

Communication Design

The Communication Design Curriculum Advisory Committee proceedings were provided for information.

General Education Transfer

The General Education Transfer Advisory Curriculum Committee proceedings were provided for information.

General Engineering Technology

The General Engineering Technology Curriculum Advisory Committee proceedings were provided for information.

Heating, Ventilation, and Air Conditioning

The Heating, Ventilation, and Air Conditioning Advisory Curriculum Committee proceedings were provided for information.

Machine Tool/ Quality Control

The Machine Tool/Quality Control Curriculum Advisory Committee proceedings were provided for information.

Welding

The Welding Curriculum Advisory Committee proceedings were provided for information.

PRESENTATION

Nathan Kolb
Small Business Development Center

Mr. Nathan Kolb introduced himself as the Coordinator of the Small Business Development Center (SBDC) and stated this program housed here at CVCC serves Amherst, Appomattox, Bedford, and Campbell Counties, and also the City of Lynchburg through education, mentorship, and personal one-on-one advising.
Mr. Kolb stated while SBDC is part of the national and state network, it is also a local resource which connects small businesses with available resources.
Mr. Kolb stated Stephanie Keener works for the SBDC and is a program specialist with a background in local government, event planning, and non-profit development. He stated she specializes in digital marketing, grants, and social media development.
Mr. Kolb stated his background includes personally owning a small business and specializing in small business start-ups, development, growth, and sustainment.
Mr. Kolb stated being housed in a community college is a good place to be as here, business and marketing classes are offered. He stated his office also provides legal and tax adviceHe stated his office also provides advice and counsel in many aspects of small business growth and development.
Mr. Kolb reported on the area businesses impact in 2014 and stated approximately 120 businesses were advised and 10 new businesses were formed creating over 70 new jobs and over 100 jobs being retained.
Mr. Kolb reported on the Lunch-to-Learn initiative and stated this is designed to discuss topics that have been identified as relevant to area businesses. He stated each topic is taught by subject matter expert(s) that have been invited to lead a discussion, answer questions, and meet with like-minded business owners one-on-one.
Mr. Kolb provided a link for http://www.amomassage.com/  and talked about Silvy Perkins who is the owner of Altavista’s Medical and Oncology Massage Therapy. He also provided a link http://www.caoartisanchocolates.com/ for CAO Fine Artisan Chocolates which is housed here in downtown Lynchburg. Mr. Kolb stated both of these are success stories of area small business owners.
Mr. Kolb stated the SBDC is funded by local universities, community colleges, chambers of commerce, and economic development organizations.
Mr. Witt thanked him for his presentation.

RESOLUTION OF APPRECIATION

ROA for Ms. Vivian Brown

Mr. Witt showed a framed Resolution of Appreciation for Ms. Vivian Brown who was the past chair of this Local Board. He stated Ms. Brown was unable to attend this meeting.

REPORT OF STANDING COMMITTEES-CONTINUED

 

FACILITIES AND FINANCE COMMITTEE

 
Local Fund Financial Statements
The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by the Facilities and Finance Committee, the Local Fund Quarterly Financial Report and Financial Statements were approved as written.
The motion carried unanimously.
State Spending Plan
A copy of the State Spending Plan for 2015-2016 was provided for information. A copy of this document is attached and made a part of these minutes.
 
PRESIDENT’S CABINET REPORT

Dr. James Lemons

Dr. James Lemons (in Dr. Muriel Mickles’ sted) began his report by stating CVCC is one of the 15 colleges in the VCCS to offer online educational resources (OER-courses that do not require text books) for two programs—General Studies and Business Administration. He stated OER is being tested this fall and will be available to students in spring semester 2016. Dr. Lemons stated the learning results with traditional textbooks will be compared to OER. He stated 12 courses are in the developmental stage and 7 are on the drawing board.
Dr. Lemons reported CVCC’s new Writing Center officially opened September 28 and stated during the first month over 120 students came for tutoring. He stated this is available for all students in any subject.  
Dr. Lemons reported on SAILS (Student Assistance and Intervention for Learning Success) which has been introduced for this fall semester. He stated this is an early alert system to identify students that need extra help and also to praise students on a job well done.
Dr. Lemons reported on the Career and Technical Education (CTE) and stated currently 47 students from Campbell County are enrolled in pre-nursing through this program. He also reported 12 students from Lynchburg City Schools are enrolled in the pre-nursing program and 8 are enrolled in the Machine Tool program funded by the McBrattney scholarships.

Mr. John Poole

Mr. Poole began his report by stating he has been working on financial aid refunds which will now be mailed to students on a VISA debit card instead of a check (state-wide initiative). He stated testing is being done at this time and is slated to go-live on December 1, 2015.
Mr. Poole reported on the Workforce Enterprise System (WES) and stated Accounting has completed its testing for WES and even though a few glitches were encountered, the system should go-live in spring 2016.
Mr. Poole stated Virginia will be converting from Central Accounting and Reporting System (CARS) to a new accounting system, Cardinal. He stated the state-wide target go-live date is February 2016.
Mr. Poole reported the landscaping is complete in the courtyard and front and side of the Appomattox Building. He stated the final piece of this project included the steel tables with umbrellas.
Mr. Poole stated the College is in process of selling the mobile homes and antenna located at the back of the main Campus.
Mr. Poole reported inventory evaluation is being changed from items of $2,000 to $5,000. He stated the reason is that the College’s insurance has a $5,000 deduction, VCCS also has a $5,000 deduction, and this will greatly reduce the amount of items inventoried.
Mr. Poole discussed the possibility of the replacement of Campbell and Amherst Halls instead of renovating them. He stated he has sent maps of available land to the VCCS.
Mr. Poole reported a new lease for the Bedford Center is in progress which will provide extra space for their EMS program.
Mr. Poole stated that Peggy Samuels has accepted a job at Longwood University, and he is in process of replacing her position.

Dr. Ruth Hendrick

Dr. Hendrick reported Workforce Enterprise System (WES) has completed the final testing phase She stated this will enable non-credit students to self-register and pay for classes online. Dr. Hendrick thanked the Accounting and IT Departments for their support during this implementation.
Dr. Hendrick stated kudos to the Workforce group as they have already exceeded their first quarter contact hours’ goal by 41% compared to 2015.
Dr. Hendrick reported the first Rapid Train class (formerly Fast-Track) started a couple of weeks ago at the Bedford Center and stated it currently has 14 students enrolled in the Electronic Health Medical Records. She stated the College’s partnership with Goodwill is off to a great start with three more classes scheduled. Dr. Hendrick stated one will be in collaboration with “TechHire.” (She stated that Lynchburg-only one in Virginia-is taking part in a new federal initiative called “Tech hire” which rapidly trains workers for technology jobs with good salaries.) She stated CVCC will offer administrative support by setting up classes, registering students, etc.
Dr. Hendrick reported Workforce is seeking information on the certification needs in this area are by talking with the localities in Region 2000, Economic Development Council, and chambers.

Mr. Michael Bradford

Mr. Bradford reported Ken Bunch was hired on September 8 to fill the positon of Public Relations and Marketing Coordinator. He stated Mr. Bunch has 21 years of experience in a wide range of background and skills. Mr. Bradford stated Mr. Bunch is trying to meet with everyone on Campus to introduce himself and to hear the ideas of individuals on marketing needs in their areas. He stated Mr. Bunch has been meeting with the TV/radio media and reviewing the College’s social media.
Mr. Bradford stated he gave Mr. Bunch all the files on CVCC’s alumni as this position also includes the Alumni Association. Mr. Bradford stated working with Harris Connect, plans are being made to contact the alumni to guide them to the College’s website or its Facebook page.
Mr. Bradford stated he and David Lightfoot, along with Wil Perez and Ken Bunch, have been charged with redesigning CVCC’s website. He stated they have reviewed various vendors and websites for ideas in order to create an energized, more modern website that will pay off for the college in many ways.
Mr. Bradford stated he is working on obtaining the funds for upgrading the Great Expectations Program Coordinator’s position from part-time to full-time. He stated that a $15,000 gift was recently received from Banker Steel Company which moves us closer to our goal for this project.
Mr. Bradford reported $470,000 in scholarships were awarded last year. He stated this is up 91% (was $246,000) from the previous year. He stated this year’s budget is $604,000 with $703,000 already awarded. Mr. Bradford stated this number will decrease as students change/drop courses or unexpected financial aid is awarded. He reported for fiscal year 2017, CVCC has been awarded $450,000 from the Tobacco Commission.
Mr. Bradford reported the Tobacco Scholarships are only for the counties of Campbell, Bedford, and Appomattox but he is working on equalizing scholarships for the Lynchburg City and Amherst County through other sources.
Mr. Bradford reported CVCC applied for a Trio and Title III grants. He stated Mr. Sandidge and Mr. Freeman worked diligently on these submittals but unfortunately CVCC did not receive the Trio grant but has not heard from the Title III grant at this time. Mr. Bradford stated the written Trio grant was graded and received feedback for improvement. He stated Mr. Sandidge and Mr. Freeman are planning to meet with the staff in Washington, DC for advice and guidance when applying next year. As a final note, he added that the College just submitted its first ever NSF – Advanced Technical Education grant application for a project to broaden and expand the new energy careers training program.

Mr. David Lightfoot

Mr. Lightfoot discussed the process of redesigning the College’s website—a project which he stated is long overdue.  He stated the redesign is a joint project between the Institutional Advancement and the Information Technology departments.
Mr. Lightfoot reported his department has played a significant role in the implementation of the Workforce Enterprise System (WES) and will continue to have a daily role in its operation.
Mr. Lightfoot reported on the replacement of the College’s security cameras and stated as of July, 38 cameras have been installed making a total of 114 cameras in use. 
Mr. Lightfoot reported the College is continuing to make the most current software available. He stated Office 2016 and Windows 10 were made available to faculty and staff shortly after being released by Microsoft earlier this month. He stated these are also available for the student labs; however, the practice is not to change software during a semester. Mr. Lightfoot stated this will be available for the spring term, if faculty desire.
Mr. Lightfoot discussed the Open Educational Resources (OER) and stated he foresees students bringing their own PCs to Campus in the future which will help decrease the need for some of the College lab PCs which in turn will result in a cost savings.

Mr. Will Sandidge

Mr. Sandidge discussed the Great Colleges to Work For survey and stated he has been tasked to create ad hoc committees or use existing governance committees to review the responses of the survey categories. He stated these committees will make recommendations by January 2016 for improvements to even make CVCC a better college. He stated these recommendations will be presented to the President’s Cabinet for final approval.

Ms. Kris Ogden

Ms. Ogden reported that now that CVCC has completed a successful reaffirmation the focus turns to continuing processes put in place to support data-driven decision making and on-going improvements.
Ms. Ogden stated as the fall semester began, the implementation of Complete 2021 was kicked off at convocation. She stated one example of a strategy that supports Connection within Complete 2021 is increasing communication both internally and externally, and the marketing initiatives and a website redesign are evidence of that implementation. She explained that the initiatives mentioned in all of the staff reports align with the College’s planning processes and are focused on student success within the new strategic plan. Ms. Ogden stated that focus and the collaboration that engages stakeholders are what continue to make CVCC an effective institution.

Chief Russell Dove

Chief Dove reported the Law Enforcement Officer/Emergency Management Coordinator position is being re-advertised. He stated this position requires the applicant to process two skillsets which has proven to be challenging.
Chief Dove discussed the public safety survey results that his department recently sent out to everyone. He stated the survey showed improvement compared to the 2013 one. Chief Dove stated there were 339 responses this time compared to 185 in 2013 with more students participating this time as well. He stated one improvement was that less than 4% of the responders said they did not feel safe on Campus compared to 39% in the 2013 survey. He stated some issues were identified in this survey which concerned lighting in the parking lots at night and visibility. Chief Dove stated he was proud of the improvements that have been made and will keep his department moving forward.

Dr. John Capps

Dr. Capps reported his travels continue as he attended the Chancellor’s Retreat along with the ACOP meeting in Roanoke and attended the Council of President’s meeting in Richmond both in the last two weeks.
Dr. Capps also reported he was invited to speak at a recent State Board meeting showcasing CVCC’s “On-Ramp to Credentials that Work” and was accompanied by representatives from Harris Corporation, AREVA, and BWXT.
Dr. Capps reported he was a panelist for the VCCS Administrative and Faculty Leadership Academy and a presenter for the Chancellor’s Annual retreat. He also reported he has been invited to be a panel participant for the SA Funds & National Urban League's Higher Education Summit in Washington, DC (fostering success among minorities) on October 28.
Dr. Capps stated after listening to all the reports today, it is evident there are lots of initiatives here at CVCC that will move the College forward and to help students succeed.
Dr. Capps asked the Board members their perception of the College. The discussion included:
·       Is the information on the number of employees needed for area jobs correct? Reacting instead of quantifying?
·       Need more short term training programs and funding for these non-credit programs
·       Need to point students in the right directions, advising them correctly
·       Not all students are suited for four-year colleges but may benefit more with a skill or trade
·       CVCC is doing a great job of educating and training students.
·       Appreciates efforts to increase enrollment in the Amherst Center.
Dr. Capps thanked everyone for their comments and as always, their support.
 
CHAIR’S REPORT
 
OLD BUSINESS
 
None
 
NEW BUSINESS
Mr. Witt reported he was glad that he attended the Chancellor’s Retreat and encouraged all members to attend next year’s if possible.
 
ADJOURNMENT
 
There being no further business, the meeting adjourned at
6:30 p.m.
 
 
 
                                                                                                ______________________________
John Capps
Secretary
 
APPROVED:
 
______________________________                                    ______________________________
         CHAIR                                                                                         DATE
 

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