two hundred and twenty-ninth meeting of the Central Virginia Community
College Board was held at 4:30 p.m. on April 25, 2018, in the Appomattox Hall
Conference Room, Room 1114.
Dr. Robert Arnold
Ms. Julie Harris
Mr. Nathaniel Marshall
Dr. Steve Troxel
Dr. John Walker
Mr. Ben Witt
City of Lynchburg
City of Lynchburg
Dr. Lloyd Tannenbaum
Mr. Winfred Nash
Mr. Franklin Swann
City of Lynchburg
City of Lynchburg
Special Guests Present
Mr. Josh Moody, News
Ms. Francie Dye, Workforce Training Coordinator
Ms. Elizabeth Narehood, Development Coordinator &
Team Leader Workforce Solutions
Dr. Cynthia Wallin, Interim Dean of SME
Ms. Marci Gale, Assistant Professor of SME
Dr. John Capps, President
Dr. Muriel Mickles, VP for Student and Academic Affairs
Mr. Lewis Bryant, III, VP for Finance and Administration
Mr. David Lightfoot, VP for Information Technology
Mr. Michael Bradford, VP of Institutional Advancement
Chief Russell Dove, Chief of Police
Ms. Dianne Sykes, General Administration Coordinator
CALL TO ORDER
Dr. Steve Troxel, Vice Chair, called the meeting to order
at 4:30 p.m.
Approval of Minutes No. 228
On a motion by Dr. Walker, duly seconded, Minutes No. 228
from the regular meeting of January 24, 2018, were approved as written.
The motion carried unanimously.
Dr. Capps reported, last year, CVCC was awarded Workforce
Partner of the Year by the Virginia Manufacturers Association. He stated a large measure of that award is
due to the four individuals that are giving today’s presentation: Ms. Francie
Dye, Workforce Training Coordinator, Ms. Elizabeth Narehood, Development
Coordinator & Team Leader Workforce Solutions, Dr. Cynthia Wallin,
Interim Dean of SME, and Ms. Marci Gale, Assistant Professor of SME.
Ms. Narehood began by speaking on the journey to receiving
the Workforce Partner of the Year
Award. She stated this was not the effort of just one individual nor just one
department but a collaboration of many individuals, both inside and outside
of the College. Ms. Narehood stated her purpose here today was to highlight
how all of this came about. She stated this is really about the Manufacturing
Technology 1 certification which was created by Virginia Manufacturers
Association through their Manufacturing Skills Institute. Ms. Narehood stated
this was created to help individuals become certified in a broad range of skill
sets that are required in any manufacturing environment. She stated, in 2015,
Workforce saw that this would probably be in demand and also valuable to the
Ms. Narehood discussed the adult education program called Plugged in Virginia (PIVA),
which trains unemployed or underemployed workers in high-demand sectors. She
stated they offered the MT1 certification and CVCC received a state-wide
grant to support an instructor training program (certified 25 instructors)
here at the College. Ms. Narehood stated CVCC also received a Capacity Grant
and an Institute of Excellence Grant to support a Rapid Train version of MT1
which was implemented in 2016 and resulted in multiple student successes of
completing the program and being hired locally.
Ms. Narehood stated another $300,000 Capacity Grant was
received enabling the College to purchase an action learning lab which provided
supplies and equipment to expand the program.
Ms. Francie Dye stated she had the opportunity to work
with Blue Ridge Regional Jail Authority
along with Humankind, local Workforce Development Board, and the Adult
Education Center. She stated this was a unique blended holistic coming
together of great resources and expertise. She stated they began a pilot
project at the jail for a small group of women. Ms. Dye stated the College
was awarded an additional $72,000 Capacity Grant with some of these funds being
utilized for assessments, tests, hiring two additional instructors,
supporting coaching services, and marketing efforts. She stated six students
were fully-funded by the local Workforce Development Board. Ms. Dye stated
there were many unique challenges and rules such as no chemistry sets could
be brought into the jail and no online tools could be used. She stated these
women were convicted felons and employment was sought that suited that
population. Ms. Dye stated two inmates will be released in time to participate
in this year’s graduation. She stated these students will be provided
on-going case management to help overcome their barriers with attaining
employment the end-goal.
Dr. Cynthia Wallin reported in the last two years CVCC
has been promoting a one-door approach where the academic side and the workforce
side have come together as one team, and met with industry multiple times through
their HR managers and engineers to find out exactly what their needs were. She
stated, last year in April, a mechatronics (advanced automated manufacturing)
program was approved. Dr. Wallin
stated the reason CVCC won the Workforce Partner of the Year Award was
because of the diversity of how this program was offered. She stated on the
credit side, the College has offered the MS and MT1 for about a year. She
stated a blended course was offered where credit and non-credit students sat in
the same classroom and earned the same credentials. Dr. Wallin stated despite
some setbacks, there have been many successes. She stated many students have
completed this program and are now gainfully employed. Ms. Wallin stated eight students were
enrolled last fall with 25 students enrolled now.
Ms. Marci Gale had the Workforce Partner of the Year
Award brought into the conference room
by Rosie, a robot built by the students. Dr. Wallin stated Ms. Gale was hired
a year ago as the mechatronics’ instructor.
Ms. Gale shared some of the student successes and began
by saying she had a diverse age group of students. She stated one student was
hired at Fleet and another is in the interview process at Simplimatic
Automation. Ms. Gale stated one student will arrive
this fall from the CTE program from Campbell County. He will begin with six credits already
Ms. Narehood reported a mechatronics summer academy will
be added this summer. She also thanked several for all their help in making
the Workforce Partner of the Year Award possible: Will Sandidge, Muriel Mickles, and John Capps.
Dr. Capps stated these four women rank among the best
here at CVCC. He also stated that in 2016, Ms. Gale won the prestigious George
B. Vaughan for Outstanding Adjunct Faculty.
OF STANDING COMMITTEES
The Local Fund Quarterly Financial Report and Financial
Statements were reviewed. On a motion by Dr. Duis, duly seconded, (as the
Facilities and Finance Committee did not have a quorum), the Local Fund
Quarterly Financial Report and Financial Statements were approved as written.
motion carried unanimously.
Local Fund Budget for FY ‘19
The proposed Local Fund Budget for FY ‘19 were reviewed. On
a motion by Mr. Marshall, duly seconded (as the Facilities and Finance
Committee did not have a quorum), the Local Fund Budget for FY ‘19 was
approved as written.
motion carried unanimously.
Auxiliary Reserve Plan for College
Parking Facilities 2018-2020
The proposed Auxiliary Reserve Plan for College Parking
Facilities 2018-2020 was reviewed. On a motion by Dr. Duis, duly seconded, (as
the Facilities and Finance Committee did not have a quorum), the Auxiliary
Reserve Plan for College Parking Facilities 2018-2020 was approved as
motion carried unanimously.
Budget Adjustment Request for Appomattox
Building Lobby Furniture
On a motion by Mr.
Witt, duly seconded (as the Facilities and Finance Committee did not have a
quorum), a budget adjustment request was made for an increase of $8,000 to provide funding to replace the
lobby furniture in the Appomattox Building.
The motion carried unanimously.
Budget Adjustment Request for Institutional
Police Security Vehicle
On a motion by Mr.
Marshall, duly seconded (as the Facilities and Finance Committee did not have
a quorum), a budget adjustment request was made for an increase in the amount of $8,000 to provide funding to purchase an
all-terrain campus patrol vehicle for Institutional Police.
The motion carried unanimously.
Dr. Muriel Mickles
Mickles began her report by stating work continues on preparing for the
implementation of EAB Navigate which is an onboarding and academic planning software
that interfaces with PeopleSoft. She stated several teams are working on building
each piece of the platform. She stated Michael Fariss is in charge of the
onboarding, Patti Saffiotti is in
charge of the academic planning, Kimberly French is in charge of the advising,
and Ken Bunch is in charge of communication. Dr. Mickles stated this is a
huge initiative; therefore, leadership meetings are scheduled every other
Mickles reported on the new student admissions application (a VCCS initiative)
and stated it is less cumbersome for the students than the old one. She
stated CVCC has scheduled training for all staff and faculty on the new
Mickles stated that CVCC’s graduation is May 10, and the student speaker this
year is Nickki Tesdesco who has completed the Road to Success in
Virginia program (RSVP)
and was recently hired for a $40,000 per year job. She reported there are 1,343
candidates eligible to graduate but only 350 to 400 will participate in the
Mickles discussed Workforce and stated they received the Virginia Association
of Independence Specialized Education Facilities Stakeholder of the Year
Award recently. She stated Jim Lemons
and Elizabeth Narehood were recipients of this monetary donation award, and
they in turn donated it to the CVCC Foundation. Dr. Mickles stated this award
was a collaboration between CVCC and Centra Health’s Rivermont School.
Mickles stated Workforce has been doing a great job of advertising and has an
ad (for Fast-Forward programs) and an article on Jim Lemons published in OurHealth magazine. (The magazine was
passed around.) She stated this marketing had helped make Workforce more visible
in the community.
Mickles stated there has been a 64% increase in salaries on the average when
students receive credentials. She stated CVCC is working on a CDL cooperative
agreement with Southside Community College, and the program will be taught at
the old Thomasville Plant in Appomattox. She stated this is a very popular
Mickles discussed the certified medical assistant (CMA) program. She stated
this is now an internal Workforce program which means CVCC faculty are now teaching
the students instead of outside vendors. She stated the students are very
successful in getting jobs after completing the program. Dr. Mickles also
stated Virginia Western Community College has expressed interest in CVCC’s one-door
approach for credit and non-credit courses.
Mr. Lewis Bryant, III
Mr. Bryant reported on the Amherst/Campbell
Halls’ renovations and stated the VCCS has approved the funds to move forward
with this project. He stated they have advertised to hire an architect firm
(and formed a search committee for interviews) and an engineer with proposals
closing on May 1.
Mr. Bryant stated he is pleased to say that
a new cleaning contractor, the Budd Group, has been hired for the College. He
reported this group is from Winston Salem, North Carolina, and serves the
southeast (Virginia Tech, Danville Community College, Carillion, and High
Point University) with regional offices.
Mr. Bryant stated the installation of new controls on the HVAC system
is almost complete. He stated the new system will save 10-20% on the
College’s electric cost.
Mr. Michael Bradford
Mr. Bradford began by giving an overview of what the
Foundation is doing this year, as June 30th is year-end. He
reported revenue is about $1 million with $550,000 going towards student scholarships,
$183,000 to buy machining equipment (four new lathes to increase machining
capacity as students are having trouble completing projects), $220,000 spent in
the past three years to purchase equipment for the science labs, and the
remaining $40,000 will purchase anatomy and physiology models and genetic and environmental lab equipment.
Mr. Bradford stated this is supported by the Tobacco Commission’s 50% grants
with CVCC supplying the other 50%. He reported this year, $87,000 is being
used for supplies and equipment for welding and machining areas. He stated
maintenance costs on the machines never seem to end. Mr. Bradford stated all
of the equipment expenditures totals $310,000.
Mr. Bradford stated $40,000 will be given to the Great
Expectations program (which mentors former foster youth) to help CVCC take
the director’s position from part-time to full-time. He stated this this
program is largely supported by Banker Steel.
Mr. Bradford stated $15,000 will be spent on various
professional development expenditures for the faculty and staff grant
program. He stated any faculty or staff can request a $250-$2,000 grant to
purchase equipment, professional development, etc. The Foundation Board
reviews and approves the requests.
Mr. Bradford stated all of the above totals about $915,000
with overhead costs (such as fund-raising and scholarship software licenses) amounting
to $34,000 and $11,000 is used to pay CVCC accounting costs.
Mr. Bradford discussed the Tobacco Commission and
stated CVCC has received strong support from them. He stated the College has
two opportunities a year to receive grants from the Commission—one is for
equipment and one for CVCC used for machining, radiology, respiratory, and science
labs. He stated the request submitted this year is for the mechatronics
program. He stated this program is now a career studies certificate but if
this is approved as an associate of applied science degree, about $220,000
will be needed to fund all the new equipment. He stated hopefully, the
College will receive 50% of that cost which will be $110,000.
Mr. Bradford stated student scholarships is the
other opportunity that the College receives from the Tobacco Commission.
However, recent amounts have been decreasing. He reported in fiscal year 2013,
CVCC received $400,000 and then this year it has decreased to $300,000.
Dr. Capps reported Mr. Bradford is officially retiring
on June 30, but keeps hoping he will change his mind. He stated Mr. Bradford
first served the College by being a member of the Foundation Board, and upon
his retirement from Wells Fargo, he became the Vice President of Institutional Advancement. Dr. Capps stated Mr. Bradford elevated the status of the
College by his mere presence. He stated Mr. Bradford gave the College
credibility and integrity in the
Dr. Troxel said he knows the Board will miss Mr.
Mr. David Lightfoot
Mr. Lightfoot began his report by stating for
the fifth consecutive year, CVCC was ranked as one of the top ten small-sized
community colleges in the nation by the Center for Digital Education. He reported this year CVCC moved from being
tied at the #9 spot to the #10 spot that illustrates CVCC’s commitment to
leveraging technology to enhance teaching and learning. Mr. Lightfoot
reported one question asked was if CVCC had a social media policy and at the
time, there was none. He stated Mr. Bradford and his team have since created
a policy and hopes are it will raise CVCC’s ranking next year.
Mr. Lightfoot stated work continues to
enhance CVCC’s web site and making sure the information is ADA compliant. He
stated the problem is that PDF content is non-ADA compliant; therefore, PDFs
are being converted to an html environment. Mr. Lightfoot stated CVCC’s
current phone system is also being redesigned.
Mr. Lightfoot stated the IT Department is supporting the new
initiatives—Navigate and Ad Astra—to help make them successful.
Chief Russell Dove
began his report by stating, in January, a part-time officer was hired
allowing time for additional training opportunities. He stated his department
plans to participate in about 400 hours of training. Chief Dove stated this
training will be utilized in the department to build on the skills of the
department, and the officers will present the information to the ones on
Mr. Will Sandidge
Sandidge began his report by discussing the National Alliance of Concurrent
Enrollment Partnerships (NACEP) accreditation and stated Dr. Capps and he
have met with the superintendents of Campbell and Bedford counties, and have
scheduled meetings at the Governor’s School, Lynchburg City Schools, and
Amherst County. He reported meetings will also be held with the principals at
the school divisions. Mr. Sandidge stated every requirement has to have
documentation and justification and a lead person will be assigned to all
justifications. He stated all of this needs to be in place at the beginning
of fall 2018 semester.
Sandidge discussed Ad Astra and stated it is software that reviews space
allocations, faculty resources, forecasts student demands, and accelerates
student activity. He stated this will
help CVCC build a better schedule to meet the students’ needs. Mr. Sandidge
stated this is a VCCS initiative and all 23 colleges will be using this
software. He reported CVCC is in the
first wave of implementation. He stated Ad Astra representatives have a
meeting scheduled on site in May.
Dr. John Capps
Dr. Capps stated each year, he is evaluated
by the Chancellor and he has been informed that this year the criteria has
changed. They include:
Trends in Enrollments and Awards
Trends in WCG Enrollments and Credentials
Class Size Analysis
Performance Outcomes Dashboard
Chancellor’s Objectives Update
Letter Affirming Your Evaluation for SACSCOC
Capps discussed the “Diversity Dashboard” and stated from his perspective he
feels the College has done a relatively good job on achieving diversity in
mid-level and senior-level management. He stated he feels the College needs
to make sure the faculty look more like the student body. Dr. Capps stated
this has been difficult because the College has not been in a position to
hire many new faculty lately because of declining state-support and declining
Dr. Capps discussed the second criterion of
“Trends in Enrollments and Awards” and stated Mr. Lightfoot mentioned
earlier that CVCC has gone from a medium to a small-sized institution, and
the College has experienced a subtle decrease in enrollment for the past
several years. Dr. Capps reported CVCC is above the system average of -3.1% and
the area colleges partly because of the number of dual enrollment, early
college, and STEM academy students. He stated the decline includes the adult
students-those 25 and older. Dr. Capps stated when students can work, they
work, and when they cannot, they come to college. He stated this spring, CVCC
experienced 1.5% FTE decline even though there was a 1.5% increase in
headcount. Dr. Capps stated the area colleges are experiencing anywhere from
2.5% to 10% in enrollment decline. He reported there has also been a modest
decrease at CVCC in awards such as certificates, career studies certificates,
and associate degrees.
Capps discussed the “Trends in WCG Enrollments and Credentials Earned” and
stated this is an area the College continues to excel and is the VCCS’ lead
college in licensures and certifications. (He referred to one of the
handouts.) He stated CVCC was the lead in 2016 and 2017 as well.
Capps discussed a new criterion, “Class
Size Analysis” and stated the College has experienced a decline in state support
and modest decreases in enrollment, and now the College must operate more
efficiently. He stated the primary way to do this is to develop a more
efficient schedule by offering fewer sections, offering fewer courses, making
sure the courses offered are populated to the fullest extent reasonable, and
to offer a schedule that meets the students’ needs. Dr. Capps stated this
will be the primary focus of Ad Astra but CVCC is already trying to identify
ways of operating more efficiently.
Capps discussed the “Performance Outcomes
Dashboard”, and reported last year 14% of the VCCS General Fund Appropriation
was based upon performance outcomes, and the outcomes related to the student
success metric. (based on the number of developmental students who succeed in
college-level courses, number of students who persist from fall to spring,
number of students who are retained from fall-to-fall of the next year,
number of students who complete at least 12 credits by the end of spring
semester of the same academic year, and 24 credits in their second year, and
ultimately on the number of credentials and awards made by the College). He
stated last year the College placed second out of the 23 colleges but this
year preliminary data shows CVCC is in fifth place and if that remains, the funding
loss will result in $42,000. He reported it looks like CVCC did better on all
criteria except the most important one, credentials and awards.
Dr. Capps stated the next criterion is the
“Chancellor’s Objectives Update” and stated this stems from the strategic
plan. He stated CVCC’s plan is based upon the four dimensions of a student’s
experience at CVCC—connection, entry, progression, and completion. He
reported the Chancellor has defined metrics that each college is to achieve
on the four components of the VCCS plan and the college’s plan. Dr. Capps
stated he will share the information once he receives it from the VCCS.
Dr. Capps referred a report named ALICE
which was his second handout. He stated ALICE stands for asset limited, income
constrained, and employed families or household. (Comprised of people
who work, earn more than the Federal Poverty Level, but can barely cover the
basics: housing, childcare, food, health care and transportation.) He stated
there is startling information concerning the College’s service area.
of households that fall in this category are listed below.
34% of households in Bedford County
39% of households in Appomattox County
40% of households in Campbell County
41% of households in Amherst County
of households in Lynchburg City
Dr. Capps stated CVCC can make a difference
in these statistics. He stated he serves on a Centra-sponsored task force
designed to assess individual and community health in CVCC’s service area. He
reported at the last meeting one presenter stated there were two factors that
influenced individual/community health—poverty and education. Dr. Capps
stated this was an inverse relationship because education is the antidote to
poverty. He also stated education is also the answer to the 34%-54%
households in this service area that functions at the basic level. Dr. Capps
stated CVCC is sometimes the last chance that students have to lead
productive, happy, and fulfilling lives.
Troxel announced that Dr. Tannenbaum was out of town and could not attend
this Board meeting.
There being no further business, the meeting adjourned at