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                                             CENTRAL VIRGINIA COMMUNITY COLLEGE

BOARD MEETING

                                                                                                    MINUTES NO. 229

                                                                                     April 25, 2018

 

 

The two hundred and twenty-ninth meeting of the Central Virginia Community College Board was held at 4:30 p.m. on April 25, 2018, in the Appomattox Hall Conference Room, Room 1114.

 

                                     ROLL CALL

 

Members Present

Dr. Robert Arnold

Ms. Julie Harris

Mr. Nathaniel Marshall

Dr. Steve Troxel

Dr. John Walker

Mr. Ben Witt

Campbell County

Campbell County

City of Lynchburg

City of Lynchburg

Amherst County

Bedford County

 

Members Absent

Dr. Lloyd Tannenbaum

Mr. Winfred Nash

Mr. Franklin Swann

City of Lynchburg

Appomattox County

City of Lynchburg

 

Special Guests Present

Mr.  Josh Moody, News and Advance

Ms. Francie Dye, Workforce Training Coordinator

Ms. Elizabeth Narehood, Development Coordinator & Team Leader Workforce Solutions

Dr. Cynthia Wallin, Interim Dean of SME

Ms. Marci Gale, Assistant Professor of SME

 

Staff Present

 

Dr. John Capps, President

Dr. Muriel Mickles, VP for Student and Academic Affairs

Mr. Lewis Bryant, III, VP for Finance and Administration

Mr. David Lightfoot, VP for Information Technology

Mr. Michael Bradford, VP of Institutional Advancement

Chief Russell Dove, Chief of Police

Ms. Dianne Sykes, General Administration Coordinator

 

                           CALL TO ORDER

Dr. Steve Troxel, Vice Chair, called the meeting to order at 4:30 p.m.

 

Approval of Minutes No. 228

 

On a motion by Dr. Walker, duly seconded, Minutes No. 228 from the regular meeting of January 24, 2018, were approved as written.

 

The motion carried unanimously.

PUBLIC             Publice Notice

 

None

                 PRESENTATION

Presentation

Dr. Capps reported, last year, CVCC was awarded Workforce Partner of the Year by the Virginia Manufacturers Association.  He stated a large measure of that award is due to the four individuals that are giving today’s presentation: Ms. Francie Dye, Workforce Training Coordinator, Ms. Elizabeth Narehood, Development Coordinator & Team Leader Workforce Solutions, Dr. Cynthia Wallin, Interim Dean of SME, and Ms. Marci Gale, Assistant Professor of SME.

Ms.  Narehood  began by speaking on the journey to receiving the  Workforce Partner of the Year Award. She stated this was not the effort of just one individual nor just one department but a collaboration of many individuals, both inside and outside of the College. Ms. Narehood stated her purpose here today was to highlight how all of this came about. She stated this is really about the Manufacturing Technology 1 certification which was created by Virginia Manufacturers Association through their Manufacturing Skills Institute. Ms. Narehood stated this was created to help individuals become certified in a broad range of skill sets that are required in any manufacturing environment. She stated, in 2015, Workforce saw that this would probably be in demand and also valuable to the College.

Ms. Narehood discussed the adult education program called Plugged in Virginia (PIVA), which trains unemployed or underemployed workers in high-demand sectors. She stated they offered the MT1 certification and CVCC received a state-wide grant to support an instructor training program (certified 25 instructors) here at the College. Ms. Narehood stated CVCC also received a Capacity Grant and an Institute of Excellence Grant to support a Rapid Train version of MT1 which was implemented in 2016 and resulted in multiple student successes of completing the program and being hired locally.

Ms. Narehood stated another $300,000 Capacity Grant was received enabling the College to purchase an action learning lab which provided supplies and equipment to expand the program.

Ms. Francie Dye stated she had the opportunity to work with  Blue Ridge Regional Jail Authority along with Humankind, local Workforce Development Board, and the Adult Education Center. She stated this was a unique blended holistic coming together of great resources and expertise. She stated they began a pilot project at the jail for a small group of women. Ms. Dye stated the College was awarded an additional $72,000 Capacity Grant with some of these funds being utilized for assessments, tests, hiring two additional instructors, supporting coaching services, and marketing efforts. She stated six students were fully-funded by the local Workforce Development Board. Ms. Dye stated there were many unique challenges and rules such as no chemistry sets could be brought into the jail and no online tools could be used. She stated these women were convicted felons and employment was sought that suited that population. Ms. Dye stated two inmates will be released in time to participate in this year’s graduation. She stated these students will be provided on-going case management to help overcome their barriers with attaining employment the end-goal.

Dr. Cynthia Wallin reported in the last two years CVCC has been promoting a one-door approach where the academic side and the workforce side have come together as one team, and met with industry multiple times through their HR managers and engineers to find out exactly what their needs were. She stated, last year in April, a mechatronics (advanced automated manufacturing) program was approved.  Dr. Wallin stated the reason CVCC won the Workforce Partner of the Year Award was because of the diversity of how this program was offered. She stated on the credit side, the College has offered the MS and MT1 for about a year. She stated a blended course was offered where credit and non-credit students sat in the same classroom and earned the same credentials. Dr. Wallin stated despite some setbacks, there have been many successes. She stated many students have completed this program and are now gainfully employed.  Ms. Wallin stated eight students were enrolled last fall with 25 students enrolled now.  

Ms. Marci Gale had the Workforce Partner of the Year Award  brought into the conference room by Rosie, a robot built by the students. Dr. Wallin stated Ms. Gale was hired a year ago as the mechatronics’ instructor.

Ms. Gale shared some of the student successes and began by saying she had a diverse age group of students. She stated one student was hired at Fleet and another is in the interview process at Simplimatic Automation. Ms. Gale stated one student will arrive this fall from the CTE program from Campbell County.  He will begin with six credits already completed.  

Ms. Narehood reported a mechatronics summer academy will be added this summer. She also thanked several for all their help in making the Workforce Partner of the Year Award possible:  Will Sandidge, Muriel Mickles, and John Capps.

Dr. Capps stated these four women rank among the best here at CVCC. He also stated that in 2016, Ms. Gale won the prestigious George B. Vaughan for Outstanding Adjunct Faculty.

                    REPORT OF STANDING COMMITTEES


 ​

                        FACILITIES AND FINANCE COMMITTEE

 

Financial Statements

The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by Dr. Duis, duly seconded, (as the Facilities and Finance Committee did not have a quorum), the Local Fund Quarterly Financial Report and Financial Statements were approved as written.

The motion carried unanimously.

 

Local Fund Budget for FY ‘19

The proposed Local Fund Budget for FY ‘19 were reviewed. On a motion by Mr. Marshall, duly seconded (as the Facilities and Finance Committee did not have a quorum), the Local Fund Budget for FY ‘19 was approved as written.

The motion carried unanimously.

Auxiliary Reserve Plan for College Parking Facilities 2018-2020

The proposed Auxiliary Reserve Plan for College Parking Facilities 2018-2020 was reviewed. On a motion by Dr. Duis, duly seconded, (as the Facilities and Finance Committee did not have a quorum), the Auxiliary Reserve Plan for College Parking Facilities 2018-2020 was approved as written.

The motion carried unanimously.

 

Budget Adjustment Request for Appomattox Building Lobby Furniture

On a motion by Mr. Witt, duly seconded (as the Facilities and Finance Committee did not have a quorum), a budget adjustment request was made for an increase of $8,000 to provide funding to replace the lobby furniture in the Appomattox Building.  

The motion carried unanimously.

 

Budget Adjustment Request for  Institutional Police Security Vehicle

On a motion by Mr. Marshall, duly seconded (as the Facilities and Finance Committee did not have a quorum), a budget adjustment request was made for an increase in the amount of $8,000 to provide funding to purchase an all-terrain campus patrol vehicle for Institutional Police.   

The motion carried unanimously.


                                                 PRESIDENT’S CABINET REPORT


 


 

Dr. Muriel Mickles

Dr. Mickles began her report by stating work continues on preparing for the implementation of EAB Navigate which is an onboarding and academic planning software that interfaces with PeopleSoft. She stated several teams are working on building each piece of the platform. She stated Michael Fariss is in charge of the onboarding,  Patti Saffiotti is in charge of the academic planning, Kimberly French is in charge of the advising, and Ken Bunch is in charge of communication. Dr. Mickles stated this is a huge initiative; therefore, leadership meetings are scheduled every other week.

Dr. Mickles reported on the new student admissions application (a VCCS initiative) and stated it is less cumbersome for the students than the old one. She stated CVCC has scheduled training for all staff and faculty on the new application.

Dr. Mickles stated that CVCC’s graduation is May 10, and the student speaker this year is Nickki Tesdesco who has completed the Road to Success in Virginia program (RSVP) and was recently hired for a $40,000 per year job.  She reported there are 1,343 candidates eligible to graduate but only 350 to 400 will participate in the ceremony.

Dr. Mickles discussed Workforce and stated they received the Virginia Association of Independence Specialized Education Facilities Stakeholder of the Year Award recently.  She stated Jim Lemons and Elizabeth Narehood were recipients of this monetary donation award, and they in turn donated it to the CVCC Foundation. Dr. Mickles stated this award was a collaboration between CVCC and Centra Health’s Rivermont School.

Dr. Mickles stated Workforce has been doing a great job of advertising and has an ad (for Fast-Forward programs) and an article on Jim Lemons published in OurHealth magazine. (The magazine was passed around.) She stated this marketing had helped make Workforce more visible in the community.

Dr. Mickles stated there has been a 64% increase in salaries on the average when students receive credentials. She stated CVCC is working on a CDL cooperative agreement with Southside Community College, and the program will be taught at the old Thomasville Plant in Appomattox. She stated this is a very popular program.  

Dr. Mickles discussed the certified medical assistant (CMA) program. She stated this is now an internal Workforce program which means CVCC faculty are now teaching the students instead of outside vendors. She stated the students are very successful in getting jobs after completing the program. Dr. Mickles also stated Virginia Western Community College has expressed interest in CVCC’s one-door approach for credit and non-credit courses.

Mr. Lewis Bryant, III

Mr. Bryant reported on the Amherst/Campbell Halls’ renovations and stated the VCCS has approved the funds to move forward with this project. He stated they have advertised to hire an architect firm (and formed a search committee for interviews) and an engineer with proposals closing on May 1.

Mr. Bryant stated he is pleased to say that a new cleaning contractor, the Budd Group, has been hired for the College. He reported this group is from Winston Salem, North Carolina, and serves the southeast (Virginia Tech, Danville Community College, Carillion, and High Point University) with regional offices.  

Mr. Bryant stated the installation of new controls on the HVAC system is almost complete. He stated the new system will save 10-20% on the College’s electric cost.  

Mr. Michael Bradford

Mr. Bradford began by giving an overview of what the Foundation is doing this year, as June 30th is year-end. He reported revenue is about $1 million with $550,000 going towards student scholarships, $183,000 to buy machining equipment (four new lathes to increase machining capacity as students are having trouble completing projects), $220,000 spent in the past three years to purchase equipment for the science labs, and the remaining $40,000 will purchase anatomy and physiology models and genetic and environmental lab equipment. Mr. Bradford stated this is supported by the Tobacco Commission’s 50% grants with CVCC supplying the other 50%. He reported this year, $87,000 is being used for supplies and equipment for welding and machining areas. He stated maintenance costs on the machines never seem to end. Mr. Bradford stated all of the equipment expenditures totals $310,000. 

Mr. Bradford stated $40,000 will be given to the Great Expectations program (which mentors former foster youth) to help CVCC take the director’s position from part-time to full-time. He stated this this program is largely supported by Banker Steel.

Mr. Bradford stated $15,000 will be spent on various professional development expenditures for the faculty and staff grant program. He stated any faculty or staff can request a $250-$2,000 grant to purchase equipment, professional development, etc. The Foundation Board reviews and approves the requests.

Mr. Bradford stated all of the above totals about $915,000 with overhead costs (such as fund-raising and scholarship software licenses) amounting to $34,000 and $11,000 is used to pay CVCC accounting costs.

Mr. Bradford discussed the Tobacco Commission and stated CVCC has received strong support from them. He stated the College has two opportunities a year to receive grants from the Commission—one is for equipment and one for CVCC used for machining, radiology, respiratory, and science labs. He stated the request submitted this year is for the mechatronics program. He stated this program is now a career studies certificate but if this is approved as an associate of applied science degree, about $220,000 will be needed to fund all the new equipment. He stated hopefully, the College will receive 50% of that cost which will be $110,000.

Mr. Bradford stated student scholarships is the other opportunity that the College receives from the Tobacco Commission. However, recent amounts have been decreasing. He reported in fiscal year 2013, CVCC received $400,000 and then this year it has decreased to $300,000.

Dr. Capps reported Mr. Bradford is officially retiring on June 30, but keeps hoping he will change his mind. He stated Mr. Bradford first served the College by being a member of the Foundation Board, and upon his retirement from Wells Fargo, he became the Vice President of Institutional Advancement. Dr. Capps stated Mr. Bradford elevated the status of the College by his mere presence. He stated Mr. Bradford gave the College credibility  and integrity in the community.

Dr. Troxel said he knows the Board will miss Mr. Bradford.

Mr. David Lightfoot

Mr. Lightfoot began his report by stating for the fifth consecutive year, CVCC was ranked as one of the top ten small-sized community colleges in the nation by the Center for Digital Education.  He reported this year CVCC moved from being tied at the #9 spot to the #10 spot that illustrates CVCC’s commitment to leveraging technology to enhance teaching and learning. Mr. Lightfoot reported one question asked was if CVCC had a social media policy and at the time, there was none. He stated Mr. Bradford and his team have since created a policy and hopes are it will raise CVCC’s ranking next year.

Mr. Lightfoot stated work continues to enhance CVCC’s web site and making sure the information is ADA compliant. He stated the problem is that PDF content is non-ADA compliant; therefore, PDFs are being converted to an html environment. Mr. Lightfoot stated CVCC’s current phone system is also being redesigned.

Mr. Lightfoot stated the IT Department is supporting the new initiatives—Navigate and Ad Astra—to help make them successful.

Chief Russell Dove

Chief Dove began his report by stating, in January, a part-time officer was hired allowing time for additional training opportunities. He stated his department plans to participate in about 400 hours of training. Chief Dove stated this training will be utilized in the department to build on the skills of the department, and the officers will present the information to the ones on Campus.  

Mr. Will Sandidge

Mr. Sandidge began his report by discussing the National Alliance of Concurrent Enrollment Partnerships (NACEP) accreditation and stated Dr. Capps and he have met with the superintendents of Campbell and Bedford counties, and have scheduled meetings at the Governor’s School, Lynchburg City Schools, and Amherst County. He reported meetings will also be held with the principals at the school divisions. Mr. Sandidge stated every requirement has to have documentation and justification and a lead person will be assigned to all justifications. He stated all of this needs to be in place at the beginning of fall 2018 semester.

Mr. Sandidge discussed Ad Astra and stated it is software that reviews space allocations, faculty resources, forecasts student demands, and accelerates student activity.  He stated this will help CVCC build a better schedule to meet the students’ needs. Mr. Sandidge stated this is a VCCS initiative and all 23 colleges will be using this software.  He reported CVCC is in the first wave of implementation. He stated Ad Astra representatives have a meeting scheduled on site in May.

Dr. John Capps

Dr. Capps stated each year, he is evaluated by the Chancellor and he has been informed that this year the criteria has changed. They include:

·        Diversity Dashboard

·       Trends in Enrollments and Awards

·       Trends in WCG Enrollments and Credentials Earned

·       Class Size Analysis

·       Performance Outcomes Dashboard

·       Chancellor’s Objectives Update

·       Letter Affirming Your Evaluation for SACSCOC

Dr. Capps discussed the “Diversity Dashboard” and stated from his perspective he feels the College has done a relatively good job on achieving diversity in mid-level and senior-level management. He stated he feels the College needs to make sure the faculty look more like the student body. Dr. Capps stated this has been difficult because the College has not been in a position to hire many new faculty lately because of declining state-support and declining enrollments.

Dr. Capps discussed the second criterion of “Trends in Enrollments and Awards” and stated Mr. Lightfoot mentioned earlier that CVCC has gone from a medium to a small-sized institution, and the College has experienced a subtle decrease in enrollment for the past several years. Dr. Capps reported CVCC is above the system average of -3.1% and the area colleges partly because of the number of dual enrollment, early college, and STEM academy students. He stated the decline includes the adult students-those 25 and older. Dr. Capps stated when students can work, they work, and when they cannot, they come to college. He stated this spring, CVCC experienced 1.5% FTE decline even though there was a 1.5% increase in headcount. Dr. Capps stated the area colleges are experiencing anywhere from 2.5% to 10% in enrollment decline. He reported there has also been a modest decrease at CVCC in awards such as certificates, career studies certificates, and associate degrees.

Dr. Capps discussed the “Trends in WCG Enrollments and Credentials Earned” and stated this is an area the College continues to excel and is the VCCS’ lead college in licensures and certifications. (He referred to one of the handouts.) He stated CVCC was the lead in 2016 and 2017 as well.

Dr. Capps discussed a new criterion, “Class Size Analysis” and stated the College has experienced a decline in state support and modest decreases in enrollment, and now the College must operate more efficiently. He stated the primary way to do this is to develop a more efficient schedule by offering fewer sections, offering fewer courses, making sure the courses offered are populated to the fullest extent reasonable, and to offer a schedule that meets the students’ needs. Dr. Capps stated this will be the primary focus of Ad Astra but CVCC is already trying to identify ways of operating more efficiently.

Dr. Capps discussed the “Performance Outcomes Dashboard”, and reported last year 14% of the VCCS General Fund Appropriation was based upon performance outcomes, and the outcomes related to the student success metric. (based on the number of developmental students who succeed in college-level courses, number of students who persist from fall to spring, number of students who are retained from fall-to-fall of the next year, number of students who complete at least 12 credits by the end of spring semester of the same academic year, and 24 credits in their second year, and ultimately on the number of credentials and awards made by the College). He stated last year the College placed second out of the 23 colleges but this year preliminary data shows CVCC is in fifth place and if that remains, the funding loss will result in $42,000. He reported it looks like CVCC did better on all criteria except the most important one, credentials and awards. 

Dr. Capps stated the next criterion is the “Chancellor’s Objectives Update” and stated this stems from the strategic plan. He stated CVCC’s plan is based upon the four dimensions of a student’s experience at CVCC—connection, entry, progression, and completion. He reported the Chancellor has defined metrics that each college is to achieve on the four components of the VCCS plan and the college’s plan. Dr. Capps stated he will share the information once he receives it from the VCCS.

Dr. Capps referred a report named ALICE which was his second handout. He stated ALICE stands for asset limited, income constrained, and employed families or household. (Comprised of people who work, earn more than the Federal Poverty Level, but can barely cover the basics: housing, childcare, food, health care and transportation.) He stated there is startling information concerning the College’s service area.

Statistics of households that fall in this category are listed below.

·       34% of households in Bedford County

·       39% of households in Appomattox County

·       40% of households in Campbell County

·       41% of households in Amherst County

·       54% of households in Lynchburg City

Dr. Capps stated CVCC can make a difference in these statistics. He stated he serves on a Centra-sponsored task force designed to assess individual and community health in CVCC’s service area. He reported at the last meeting one presenter stated there were two factors that influenced individual/community health—poverty and education. Dr. Capps stated this was an inverse relationship because education is the antidote to poverty. He also stated education is also the answer to the 34%-54% households in this service area that functions at the basic level. Dr. Capps stated CVCC is sometimes the last chance that students have to lead productive, happy, and fulfilling lives.

CHAIR’S REPORT

Dr. Troxel announced that Dr. Tannenbaum was out of town and could not attend this Board meeting.

NEW BUSINESS

 

None

OLD BUSINESS

 

None

ADJOURNMENT

There being no further business, the meeting adjourned at
6:15 p.m.


                                               

 

 

 

 

______________________________                    

 John Capps

Secretary

 

APPROVED:

 

______________________________                                    ______________________________

         CHAIR                                                                                         DATE

 

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