two hundred and thirtieth meeting of the Central Virginia Community College
Board was held at 4:30 p.m. on July 18, 2018, in the Appomattox Hall
Conference Room, Room 1114.
Dr. Mac Duis—Bedford County
Dr. Lloyd Tannenbaum—City of Lynchburg
Mr. Nathaniel Marshall—City of Lynchburg
Mr. Winfred Nash—Appomattox County
Ms. Tamara Rosser— Bedford County
Dr. Steve Troxel—City of Lynchburg
Dr. John Walker—Amherst County
Ms. Julie Harris—Campbell County
Mr. Franklin Swann—City of Lynchburg
Special Guests Present
Mr. Josh Moody, News
Dr. John Capps, President
Dr. Muriel Mickles, VP for Student and Academic Affairs
Mr. Lewis Bryant, III, VP for Finance and Administration
Vacant, VP of Institutional Advancement
Ms. Kris Ogden, Dean of Institutional
Effectiveness & Strategic Planning
Chief Russell Dove, Chief of Police
Mr. William Sandidge, Director of Strategic Initiatives
Ms. Dianne Sykes, General Administration Coordinator
CALL TO ORDER
Dr. Lloyd Tannenbaum, Chair, called the meeting to order
at 4:30 p.m.
Approval of Minutes No. 229
On a motion by Dr. Walker, duly seconded, Minutes No. 229
from the regular meeting of April 25, 2018, were approved as written.
The motion carried unanimously.
Dr. Tannenbaum stated as Mr. Witt was not present to
receive his ROA, Ms. Sykes will ship it to him. The Board approved the ROA as
OF NEW BOARD MEMBER
Dr. Tannenbaum introduced Ms. Tamara
Rosser and read her bio that she submitted.
§ Graduated from Radford University 1982, BS
§ Married James Rosser, Jr. in 1983;
celebrating almost 35 years
§ Two daughters – Jasmine (31) and Sheterra
(28); two grandchildren
§ Graduated from VA Tech in 2002, Masters,
§ Graduate of Leadership Lynchburg, Class 36
§ Currently Director of the Department of
Human Services, City of Lynchburg – Department includes the Divisions of
Social Services and Juvenile Services;
§ Prior to becoming Director held several
different positions – Director of Department of Juvenile Services with City
of Lynchburg for 6 years, Manager of Planning and Evaluation for City
of Lynchburg, Program Planner, School
Resource Specialist, has worked at the Central VA Training Center, Old
Dominion Job Corps Center, sold shoes and worked in a carpet factory.
§ Joint owner of Forest Engraving in Forest,
§ Coached little league basketball for
several years; coached two years at Sandusky Middle School, one year
undefeated City Champs!
§ Very active in church activities,
§ Very active in community activities, serve
or have served on numerous boards – Boys/Girls Club of Greater Lynchburg, Big
Brothers/Big Sisters of Central VA; YWCA of Central VA, Red Cross, Mental
Health Association of Central VA, United Way of Central VA review committees;
served as Chair of the Allocation Committee for two years;
§ Currently serve on the United Way Board and
the Workforce Investment Board.
life and all of its many blessings!
OF STANDING COMMITTEES
Facilities and Finance Committee COMMITTEE
The Local Fund Quarterly Financial Report and Financial
Statements were reviewed. On a motion by Dr. Duis, duly seconded by Dr.
Walker (as the Facilities and Finance Committee did not have a quorum), the
Local Fund Quarterly Financial Report and Financial Statements were approved
motion carried unanimously.
Campus Signage Request
On a motion by Dr. Duis, duly seconded by Mr. Nash (as
the Facilities and Finance Committee did not have a quorum), a request to
fund a feasibility and design
study using a VCCS retained Architect and Engineering firm to explore a new
campus entry sign at a cost of $10,000 and to install a new sign at the
Appomattox Center at a cost of $5,000 was approved.
motion carried unanimously.
Police-Campus Patrol Vehicle
On a motion by Dr. Duis, duly seconded by Dr. Walker (as
the Facilities and Finance Committee did not have a quorum), requesting to carryover funds to pay for
the Institutional Police patrol vehicle as the College was unable to write
the check when the vehicle arrived due to its annual financial closing was
(At the April 25, 2018, Board meeting, a local
funds budget increase in the amount of $8,000 was approved to provide funding
to purchase an All-Terrain campus patrol vehicle for Institutional Police.)
motion carried unanimously.
Carryover-Appomattox Hall Furniture
On a motion by Dr. Duis, duly seconded by Mr. Marshall,
(as the Facilities and Finance Committee did not have a quorum), requesting a local funds budget increase in the amount
of $9,162 to provide funding to replace the lobby furniture in the Appomattox
Building was approved. (The
furniture was ordered but was not received before the end of the
(At the April 25, 2018, Board meeting, a local
funds budget increase to purchase the furniture was approved but cost was
unknown at that time.)
The motion carried unanimously.
Utility Easement Appalachian Power
Company & Verizon
On a motion by Dr. Duis, duly seconded by Dr. Walker, (as
the Facilities and Finance Committee did not have a quorum), a request of the
proposed conveyance of an Utility Easement location of new overhead electric
line on the property of CVCC by Appalachian Power Company and Verizon was
approved. Dr. Capps and Mr. Bryant are authorized to work with AEP, Verizon,
and VCCS representatives regarding the final easement location.
(The proposed Utility Easement area will encompass
approximately 30 feet wide x approximately 2,200 feet long of State Board for
Community Colleges’ property and will run parallel to Verizon’s existing
poles and lines along Wards Ferry Road. The location of this Utility Easement
area is in a portion of the campus that is currently unimproved woodlands and
will not affect the long-term development plans reflected in the Campus
Compensation: APCo has offered to pay the college $3,000 in
consideration of the State Board for Community Colleges granting this
easement. In addition, APCo will take down and remove the existing APCo and
Verizon poles; clear and remove trees within the new easement area; and chip
all brush and spread the chips in the new right-of-way to control vegetation.
APCo has also agreed to: a) provide an as-built utility easement plat; b) not
disturb low growing trees; c) remove any “dangerous trees”; d) plant in
locations selected by the College, electric line-friendly trees, as selected
by the college; and e) provide a forestry expert to identify and document the
trees in the vicinity for classroom and on-site instructional purposes.)
The motion carried unanimously.
Dr. Muriel Mickles
Mickles began her report by stating CVCC’s graduation in May was a wonderful
event and one that she always looks forward to attending. She also reported on
several new hires which included Dr. Cindy Wallin, Dean of Science, Math, and
Engineering, Dr. Peter Dorman, Dean of Humanities and Social Sciences, (both
have been acting in interim positions for the past two years), and stated the
hiring process has begun for math, English, and political science faculty,
navigators, and a mobile advisor. Dr. Mickles explained the mobile advisor
(position is grant funded) will text students who have 45 or more college credits
to encourage and direct them on how to complete their degree.
Mickles discussed EAB Navigate and stated the leadership team tested the onboarding
software and gave feedback to the VCCS. She stated training was extended to
students, and they also provided excellent feedback. Dr. Mickles reported on
September 6, a training session for Navigate will be held for 70 people as
CVCC will be going live this fall semester.
Mickles discussed Workforce reaching out to the community (those who provide
services to the students) by hosting many workshops/meetings to learn about
CVCC. She stated a Virginia Economic Development partnership meeting was held
here at CVCC and was well-attended by community employers. She stated a
regional area networking for employment meeting was held with about 50 in
attendance. Dr. Mickles stated a Workforce Development joint meeting with
many of the social services providers in the area have met and will continue
to meet on a regular basis.
Mickles stated Virginia Western Community College (VWCC) heard of CVCC’s one-door
approach of workforce and academic affairs and met with Dr. James Lemons to
learn more about this idea.
Mickles stated several Workforce classes are being taught for area
businesses which included Genworth Financial
with 22 students in call center classes, phlebotomy classes for Centra
Health, and Fire and EMS courses taught in Danville at their request.
Mickles discussed Open Educational Resources (OER) and stated only five
classes remain before a full General Education Certificate, General Studies program,
and Science program can be offered to students at no cost or low cost for
their books. She stated this should be completed by December at which time
the grant will end.
Troxel questioned if CVCC charges a lab fee to their students. Dr. Capps
answered CVCC does not charge an additional fee to the students for labs as
the VCCS policy does not preclude this.
Mr. Lewis Bryant, III
Mr. Bryant reported he and Dr. Mickles had
worked together on CVCC’s book adoption process and stated in previous years selecting
books was getting too close to the start of fall classes. He stated the
Bookstore had to submit the order late causing the books to not be in stock
until classes had begun. He stated the used books and buy-back book process
was also impacted. Mr. Bryant stated their recommendation was the book
adoptions would begin prior to faculty leaving for the summer. He stated the Follett
Bookstore gave incentives for the getting the book orders in on time and
provided pizza for the deans’ administrative assistants and staff. Mr. Bryant
stated as a result, the book orders received were at 99% compared to 40% last
year. He reported CVCC is now one of a couple bookstores of the 1,250 Follett
Bookstores in the United States with this adoption rate. Mr. Bryant stated he
hopes this will increase the number of used books the students are able to
Mr. Bryant stated at the October Board
meeting he hopes to have quotes from VDOT for the repaving of the parking
lots. He stated the parking fee (now at $300,000) that has been collected will
partially fund the maintenance of the parking lots but stated that it would
not be enough to pay for the repaving of the lots.
Mr. Bryant reported on the Amherst and Campbell Halls’ renovation and
stated in May, the VCCS advertised for an A&E firm and received a number
of competitive bids. He reported all companies bidding are quality firms and he
hopes one will be selected by September.
Ms. Kristen Ogden
Ogden began her report by discussing CVCC’s Strategic Plan. She stated CVCC’s
current plan is a six-year plan called Complete 2021 and stated CVCC has just
completed the third year with published biennium cycles. Ms. Ogden stated the
Chancellor uses biennium goals and CVCC aligns its plans with those goals
along with funding-based metrics that the VCCS uses. She stated this fiscal
year’s allocation performance-based funding was 16% and will continue increasing
until 20% is reached. She stated the main goal of this plan is to triple the
number of credentials awarded annually by 2021. Ms. Ogden stated CVCC
developed its plan with initiatives such as Navigate which is used to define
pathways for individuals to completing education, or entering workforce, with
a focus on providing relevant educational and career opportunities in the
stated the plan is divided into four objectives-connection, entry, progress,
and completion. She stated, in the handout, strategies are listed to achieve
each objective. Ms. Ogden stated the second handout showed CVCC’s progress
toward the Chancellor’s objectives for the second biennium. She stated as
CVCC closes out the first year of the second biennium, it is not expected for
these goals to be fully achieved.
Ogden discussed the performance-based budget and stated for this year, CVCC
received 16% of the entire VCCS’ budget which exceeds what it would have
traditionally received in the FTE model. She reported in comparison with the
other 22 colleges, CVCC is ranked fourth.
Ogden reported on the Workforce credentials and stated while this does not
factor into the performance-based model, it does factor into the Chancellor’s
goal of tripling credentials. She stated CVCC still continues to excel in the
number of credentials awarded.
Ogden stated, for the most part, CVCC is on track in the third year of
Chief Russell Dove
began his report by stating during this summer his department has had a
significant amount of training. He stated one program he initiated was for
CVCC to become a Certified Crime Prevention Campus. He stated this is similar
to the accreditation process for law enforcement agencies and a program
geared towards campuses. He stated the College has 11 core objectives (which
were distributed) that must be met. Chief Dove stated one objective is to have
a DCJS certified prevention specialist on staff assigned to crime prevention
duties. He stated Officer Cawthon is in training now for CVCC. Chief Dove
reported Germanna Community College is the first VCCS college to obtain the
certification, and he wants CVCC to be the second one. He stated this will
not only increase campus safety but also increase the perception of campus
Dove stated he feels all but two (certified crime prevention officer and
access to victim/witness services program) of the objectives would be
completed if submitted out of 15 required objectives.
Mr. Will Sandidge
Sandidge began his report by stating the College continues to work with Ad
Astra which is a software and service that help higher education increase
operational efficiency. He stated a team is meeting weekly with a consultant to
create a more efficient schedule by reviewing the timing and number of
courses that are provided to the students.
Sandidge discussed the National Alliance of Concurrent Enrollment
Partnerships (NACEP) which is an accreditation for dual enrolled classes
taught in the high schools by high school faculty and stated a team is
working to complete all the standards required to become accredited. He
stated this will allow students that have taken dual enrolled classes to
seamlessly transfer these classes to four-year colleges.
Sandidge reported Dr. Capps has asked him to get training on the Alliance
Certification through the Department of Veteran Services. He stated there are
three steps to achieve this certification which includes: attending a
training session (Ms. Tina Murphy-CVCC’s Veteran’s Coordinator has completed
this), submit an executive cover letter to the governor requesting this
certification, and submit a military veterans’ student success plan.
Troxel questioned if the teachers in the high schools who teach
college-credit courses have to have graduate degrees. Mr. Sandidge stated yes
if they are teaching transfer courses but if they are teaching a career
technical class, if may not be required.
Dr. John Capps
Dr. Capps thanked everyone for the support
and encouragement that was given to him during his recent accident. He also
thanked the senior administration for keeping the College on its course
during his absence.
Dr. Capps stated Ms. Ogden did an admirable
job of summarizing where the College is with its current strategic plan. Dr.
Capps continued by reporting on several important issues that needed
discussing such as the College’s compensation plan. He stated CVCC had
conducted a compensation analysis two years ago and discovered in too many
cases, the salaries being paid to its employees were below what they should
have been. Dr. Capps stated to correct this, a three-phase process was
created. He reported he was pleased to say that two phases are now completed,
and in August the last phase will be completed. He stated a salary analysis will
be conducted on the part-time employees as there are serious inequities there
Dr. Capps discussed CVCC’s one-door approach
by integrating workforce and academic affairs. He stated great progress has
been done but the College still has two admissions, financial aid, and two
support functions. Dr. Capps stated the College’s resources needed to be
integrated for the advantage of the students.
Dr. Capps stated the College needs to be
more entrepreneurial on the development of new programs of study. He stated
he felt the current curricula had been effectively marketed but there are
areas of further growth in trades, advanced technology, and health sciences
Dr. Capps stated during his recent injury
he felt this may change his life forever, and it caused him to think about many
of the College’s students who feel hopeless and really need CVCC to help
change the course of their lives. He referred to a report on ALICE (asset
limited, income constrained, employed) which is a
population representing those men, women, and families who work hard and earn
more than the official Federal Poverty Level, but less than the basic cost of
of households that fall in this category are listed below.
34% of households in Bedford County
39% of households in Appomattox County
40% of households in Campbell County
41% of households in Amherst County
of households in Lynchburg City
Dr. Capps stated these are the students
that really need CVCC, and CVCC can make the difference in students’ lives
from poverty to prosperity.
Dr. Capps stated the big news this week is
about CVCC being recognized as a “Great College to Work For” and that is a
recognition of which to be proud.
Dr. Capps shared the final report of the
Enrollment Taskforce of which he was chair. He stated this taskforce was
about increasing enrollment in the VCCS and reported CVCC has already implemented
many of these initiatives.
Tannenbaum stated the chair of the Local Advisory Board is an ex officio
member of CVCC’s Foundation Board. He reported he attended a Foundation
meeting on May 16 at which he learned what an important role the Foundation
plays in the success of CVCC. He stated the Foundation members include the
business leaders of the greater Lynchburg area, and the fund balance as of
March 1 is over $3.4 million. Dr. Tannenbaum stated he had an incomplete
vision on assumption of the role of the Foundation. He stated the Foundation
does a lot more than just giving scholarships to students. He stated
functions include faculty/staff development, contribute toward faculty/staff
grant programs, graduation alumni event, student emergency fund, science
fair, summer academies, marketing staff support, Great Expectations, other
programs and basic adult education.
There being no further business, the meeting adjourned at