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                     CENTRAL VIRGINIA COMMUNITY COLLEGE

BOARD MEETING
DRAFT

                                                                           MINUTES NO. 231

                                         October 17, 2018

 

 

The two hundred and thirty-first meeting of the Central Virginia Community College Board was held at 4:30 p.m. on October 17, 2018, in the Appomattox Hall Conference Room, Room 1114.

 

ROLL CALL

 

Members Present

Dr. Mac Duis—Bedford County

Mr. Nathaniel Marshall—City of Lynchburg

Ms. Tamara Rosser— Bedford County

Dr. Steve Troxel—City of Lynchburg

Mr. Clay Stanley—Campbell County

 

Members Absent

Dr. Lloyd Tannenbaum—City of Lynchburg

Ms. Julie Harris—Campbell County

Mr. Winfred Nash—Appomattox County

Mr. Franklin Swann—City of Lynchburg

Dr. John Walker—Amherst County

 

Special Guests Present

Ms. Laura Hamilton—Beacon of Hope

Mr.  Josh Moody—News and Advance

 

Staff Present

Dr. John Capps, President

Dr. Muriel Mickles, VP of Student and Academic Services

Mr. Lewis Bryant, III, VP for Finance and Administration

Mr. David Lightfoot, VP for Information Technology

Vacant, VP of Institutional Advancement

Ms. Kris Ogden, Dean of Institutional Effectiveness

Chief Russell Dove, Chief of Police

Ms. Dianne Sykes, General Administration Coordinator

 

CALL TO ORDER

 

Dr. Steve Troxel, Vice Chair, called the meeting to order at 4:30 p.m.

 

Approval of Minutes No. 230

 

On a motion by Mr. Marshall, duly seconded, Minutes No. 230 from the regular meeting of July 18, 2018, were approved with the addition of adding Dr. Mac Duis to the attending list and correcting Ms. Rosser’s representation county.

 

The motion carried unanimously.

REQUEST FOR PUBLIC NOTICE

 

None

INTRODUCTION OF NEW MEMBER

Mr. Clayton Stanley

Dr. Troxel introduced Clayton Stanley as a new Board member representing Campbell County and stated Mr. Stanley serves as assistant superintendent for the Campbell County School District. He has 28 years of experience in public education. He has served as the Director of Personnel (2017-2018), principal at Rustburg High School (2011-2017) and principal at Altavista Combined School (2002-2011). Mr. Stanley was a classroom teacher for 7 years and assistant principal for 4 years. Dr. Troxel stated 24 of Mr. Stanley’s 28 years in public education have been with Campbell County Schools. He holds a bachelor’s degree in Social Science from Radford University and a master’s in Educational Leadership from Lynchburg College.

Dr. Troxel stated Mr. Stanley is a life-long Campbell County resident as well as a graduate from Rustburg High School in Campbell County and is married to his wife of 19 years, Monica, and has three children, Jackson, Alice, and Josie.

Dr. Troxel welcomed Mr. Stanley to CVCC’s Local Board.

PRESENTATION

Ms. Laura Hamilton, Executive Director of Beacon of Hope

Dr. Capps introduced Ms. Laura Hamilton as the Executive Director of the Lynchburg Beacon of Hope. She began her presentation by reporting this is a decade-old, non-profit partner with the Lynchburg City Schools (LCS). Ms. Hamilton reported on September 12, 2018, an announcement was made to about 550 seniors from E. C. Glass and Heritage High Schools telling them they could go to college. She stated approximately $4 million has been raised of a $5 million campaign that offers free community college to any LCS graduate, and if they chose to pursue one of Lynchburg’s four-year accredited options, they can receive $2,000 in matched scholarships. Ms. Hamilton stated Stay Close-Go Far is a universal promise and does not depend on the student’s grades (the university/college will decide) or the ability to pay private funding. She stated as long as a student attends one of the LCS from ninth through twelfth grades, they are eligible for this opportunity. Ms. Hamilton stated these scholarships will help ensure that Lynchburg City has a home-grown, well-educated, well-prepared workforce for the future.

Ms. Hamilton stated eight years ago, Future Centers (that are privately funded) were created in each high school to help guide the students by providing free SAT, ACT, and PPT testing and prep and field trips (Michele Fletcher and Mickey Paige tour students at CVCC). She stated this is a game-changer for students who probably would not have attended college. Ms. Hamilton stated the scholarships will also fund any technical certification program.

Ms. Hamilton stated beginning to reach students in the ninth grade concerning their future sometimes is too late. She stated they have made many decisions that close a lot of doors that make their pathways much harder than they would be otherwise. Ms. Hamilton stated, for this reason, their programs are now reaching the middle and elementary schools.

Ms. Hamilton reported, this fall, a Future Center was opened here at CVCC with two employees (dual employed by CVCC and Beacon of Hope) and stated they have been really busy and are making a seamless transition of LCS students to CVCC. 

Ms. Hamilton stated the $4 million is privately funded (by Beacon of Hope, BWXT, individuals, and families) with zero dollars raised publicly. She stated the focus is on Lynchburg City as it has a 24% poverty rate, and education can change the lives of this community. She stated funding will be available for the next five years but feels that it will be renewable.

Ms. Rosser stated this is definitely a game-changer but feels that another important part is to ensure completion by offering mentorship and support. Ms. Hamilton stated a “College for Success” is opening in the spring to help students not to just get “to” but “through.”

Ms. Hamilton stated the students have four years to use their promise. She stated, for example, if a student waits one year before starting school, they will still have three years available.

Dr. Capps thanked Ms. Hamilton for her commitment and enthusiasm that has driven this initiative from beginning to today. He stated Virginia’s First Lady visited the Future Center at E. C. Glass today and heard several students speak on this opportunity.

Ms. Rosser questioned if this would benefit students who had obtained their General Educational Development (GED). Ms. Hamilton stated she would be open to discussing this with her.

REPORT OF STANDING COMMITTEES

CURRICULUM COMMITTEE

Curriculum Advisory Committee Member Appointments

On a motion by Mr. Marshall and duly seconded by Dr. Duis, as  the Curriculum Committee did not have a quorum, the memberships of the Curriculum Advisory Committees were approved as presented.

The motion carried unanimously.

Administration of Justice

The Administration of Justice Curriculum Advisory Committee proceedings were provided for information.

Administrative Management Technology

The Administrative Management Technology Curriculum Advisory Committee proceedings were provided for information.

Business Management

The Business Management Curriculum Advisory Committee did not meet.

Culinary Arts

The Culinary Arts Curriculum Advisory Committee did not meet.

Emergency Medical Services

The Emergency Medical Services Curriculum Advisory Committee proceedings were provided for information.

Health Medical Laboratory Technologies

The Health Technologies Curriculum Advisory Committee did not meet.

Medical Laboratory Technology

The Medical Laboratory Technology Curriculum Advisory Committee proceedings were provided for information.

Radiologic Technology

The Radiologic Technology Curriculum Advisory Committee proceedings were provided for information.

Respiratory Therapy

The Respiratory Therapy Curriculum Advisory Committee proceedings were provided for information.

Communication Design

The Communication Design Curriculum Advisory Committee proceedings were provided for information.

General Education Transfer

The General Education Transfer Advisory Curriculum Committee proceedings were provided for information.

General Engineering Technology

The General Engineering Technology Curriculum Advisory Committee proceedings were provided for information.

Heating, Ventilation, and Air Conditioning

The Heating, Ventilation, and Air Conditioning Advisory Curriculum Committee proceedings were provided for information.

Machine Tool/ Quality Control

The Machine Tool/Quality Control Curriculum Advisory Committee proceedings were provided for information.

Welding

The Welding Curriculum Advisory Committee proceedings were provided for information.

Mechatronics

The Mechatronics Curriculum Advisory Committee proceedings were provided for information.


 

FACILITIES AND FINANCE COMMITTEE

 

College Revenue Fund-Bookstore Budget Adjustment

Dr. Duis discussed the budget adjustment request and stated the bookstore revenue is down (about $60,000) due to the Open Education Resource initiative which provides books at a minimal cost or no-cost to students. He stated to adjust for that loss of revenue, Mr. Bryant has proposed three major changes: reduce budgets in 19 specific lines based on the average of what was spent the past three years, and bus service to students and graduation expenses moved to the Student Activity fund.   

A motion was made by Dr. Duis and duly seconded by Mr. Marshall, as the Facilities and Finance Committee did not have a quorum, to approve the budget adjustments as requested.

The motion carried unanimously.

 

Local Fund Financial Statements

The Local Fund Quarterly Financial Report and Financial Statements were reviewed. On a motion by Dr. Duis and duly seconded by Mr. Stanley as the Facilities and Finance Committee did not have a quorum, the Local Fund Quarterly Financial Report and Financial Statements were approved as written.

The motion carried unanimously.


 

PRESIDENT’S CABINET REPORT

Dr. Muriel Mickles

Dr. Mickles began her report by stating several positions have been filled which included: two full-time positions and a part-time position in Financial Aid, four navigators (similar to advisors) who will reach out to students who first reach out to CVCC, and a mobile advisor (grant-funded) who will contact students by text who have 30 or more credits to encourage completion.

Dr. Mickles reported CVCC has been awarded a Title III, Part A, Strengthening Institutions Grant ($1.9 million) from the U.S. Department of Education. She stated this will help strengthen CVCC’s student success rate.

Dr. Mickles reported on EAB Navigate and stated it was launched in September. She stated training on this software was provided to faculty and staff.

Dr. Mickles stated CVCC has launched a mentoring program for new students with many faculty and staff being involved.

Dr. Mickles discussed the poverty rate in Lynchburg and surrounding counties, and stated CVCC has established a food bank for those in need and have provided a resource guide to all students, faculty, and staff.

Dr. Mickles stated an articulation agreement was signed with Bluefield College for Business Administration, Business Management, Human Resource Specialization, and Marketing.

Dr. Mickles reported on Workforce and stated a phlebotomy technician program will begin on November 5, and looking at offering dual enrollment opportunities in Culinary Arts and Health Science Technologies in Bedford County.

Mr. Lewis Bryant, III

Mr. Bryant reported on a project with CVCC working with the VCCS State Officials’ Bureau of Capital Outlay Management (BCOM) to make a recommendation for an architect to renovate the Amherst and Campbell Halls. He stated by the January Board meeting he will have more information on this.

Mr. Bryant reported on the parking situation that was discussed at the July Board meeting. He stated auxiliary funds (listed in the financial reports) which is a portion of student activity fee is used for parking maintenance. He stated VDOT will help with the estimates and will pave the parking lots. Mr. Bryant reported VDOT conducted an informal assessment of the parking lots and concluded they were basically in good shape. (Mr. Bryant stated to repave three of the student parking lots would cost $200,000 for each.) Mr. Bryant stated one concern was the lower parking lot where the buses travel each day. He reported VDOT was able to repaved portions of the lot during the recent fall break at no cost to the College. Mr. Bryant stated the lower parking lot just needs restriping. He stated the upper parking lot that is used for the motorcycle program needs a little more work with a 14-foot path needing to be re-milled and paved. He stated he estimates this to be under $100,000. He stated the Visitor’s Parking lot needs a complete mill and pave, and the cost is estimated at $50,000. He stated it is fortunate that all the work that is needed now falls within the fund balance.

Mr. David Lightfoot

Mr. Lightfoot reported that IT is engaged and supporting all the exciting new systems, like EAB and Ad Astra, as well as striving to improve upon current systems, classroom systems, all for the purpose of serving CVCC’s students better. He stated these student-focused systems are integral to the success of the students. 

Mr. Lightfoot stated in addition to the student-focused systems, IT is investigating collaborative software from Microsoft with the goal of increased efficiency and effectiveness amongst faculty and staff. He stated collaboration will rely primarily upon Microsoft Teams that are included in the College’s current Microsoft license; therefore, it is not an additional cost.  Mr. Lightfoot stated it is a hub for team collaboration in Office 365 that integrates people, content, and tools. 

Mr. Lightfoot reported much of the functionality within Teams isn’t new—Teams combines the functionality into a single interface that can be accessed via a PC, tablet, and/or smartphone.  He stated the ultimate goal is to integrate the office phone into the Teams’ software. He stated the integration of the phone will allow the PC to have the functionality that has been enjoyed on smartphones for years. Mr. Lightfoot stated if a faculty or staff member is working off-site, e.g. from home, his/her office phone number will ring on his/her PC, tablet smartphone.

Ms. Kris Ogden

 

Ms. Ogden reported, in July, the Chronicle of Higher Education announced CVCC was selected as a "Great College to Work For" (national recognition) for 2018 and was specifically recognized in three categories: collaborative governance, confidence in senior leadership, and teaching environment. She stated even though in 2015 CVCC received the same recognition, Dr. Capps decided to empower committees led by Mr. Will Sandidge to help  “Build a Better CVCC.” She stated all categories in the survey for “Great Colleges” became a committee/work group. Ms. Ogden stated each group sent out surveys, held focus meetings and actions were developed from the outcomes. She stated it revealed areas that were not as strong, and like at most organizations, compensation and benefits were listed. 

Ms. Ogden reported CVCC participated in the "Great College to Work For" survey in 2016 but was not recognized. She stated in 2018, CVCC once again participated, along with 88 community colleges nationwide and was recognized. Ms. Ogden distributed information detailing the progress in CVCC’s 2016 and 2018 surveys. She discussed the category of teaching environment and stated a lot of this is the result of the IT Department updating the technology in the classrooms. 

Ms. Ogden stated all administrators and full-time faculty, and a sample of staff and adjunct were invited to complete the "Great College to Work For" survey.

Dr. Capps stated he felt “Building a Better CVCC” Compensation and Benefits group discovered serious salary inequities. He stated this was due to salary compression overtime and the result of paying below average salaries when employed. Dr. Capps stated these issues were addressed by hiring outside consultants to review the salaries, and then initiated a three-phase approach to make those salaries what they should have been. He stated CVCC went from a “Great College to Work for” in 2015 to a college of discontent in 2016 because of the salary inequities that were made known. Dr. Capps stated he was pleased to say by 2018, CVCC had completed the third phase of the salary plan for full-time employees and now will embark on the part-time staff salary study.  

Chief Russell Dove

Chief Dove reported works continues on the remaining two objectives for CVCC to become a Certified Crime Prevention Campus. 

Dr. John Capps

Dr. Capps stated Ms. Hamilton spoke earlier on the Beacon of Hope’s initiative “Stay Close, Go Far” and also spoke on the 24% poverty rate in Lynchburg. He stated at the July Board meeting he spoke on the ALICE ((asset limited, income constrained, employed) report sponsored by the United Way. Dr. Capps reported these households consist of the working poor. Statistics of households that fall in this category are listed below.

·       34% of households in Bedford County

·       39% of households in Appomattox County

·       40% of households in Campbell County

·       41% of households in Amherst County

·       54% of households in Lynchburg City

Dr. Capps stated this shows serious unmet needs. He stated the Virginia Community College System (VCCS) was established to meet the unmet needs of the Commonwealth. He stated there are still critical needs that CVCC has not met especially in the ALICE population (tend to be adults 25 and older).

Dr. Capps stated CVCC graduates about 2,800 students every year from Lynchburg City and the four surrounding counties. He stated there are 78,000 adults (2016 statistic) in the College’s service area that do not have any post-secondary education. He stated this results in 25 times the number of adults in the College’s service area as graduating high school seniors every year. Dr. Capps stated the 2019 statistic predicts there will be 81,000 adults that will not have any post-secondary education and that number is expected to rise every year but the number of high school graduates is predicted to decline. He stated these figures show serious unmet needs.

Dr. Capps stated some CVCC’s initiatives that will help meet the needs of students include: food bank and the Title III grant which is a $1.96 million grant dispersed over a five-year period. He stated these are resources the College did not expect to have. Dr. Capps asked the Board for their ideas of how CVCC might invest this money to help the needs of the community, address poverty, and help provide post-secondary education to those 78,000 adults who lack any degree or credential.

Dr. Capps stated maybe CVCC can push on the Financial Aid Department not only to administer Pell grants and loans but that department to become a Financial Service in order to meet the needs of the ALICE households. He stated the social needs of the poor need to be met as well as the financial ones. Dr. Capps stated the poor have to prove over and over that they are poor and qualify for services to which they are entitled. He stated perhaps CVCC can band together with community resources such as the United Way, Salvation Army, Interfaith Outreach Association, or Workforce Board to create a more cohesive and comprehensive type of resource center in CVCC’s services unit. He asked the Board for their opinions.

Mr. Marshall stated he has seen success with the hands-on approach with someone to help with each obstacle that a student faces. He stated he was excited to hear of the hiring of navigators at CVCC and the work that Mickey Page is doing here with Great Expectations.

Ms. Rosser stated there are not only financial issues but also social issues and hidden problems such as mental health issues and the mindset as to being worthy to attend college. She stated a social services representative would help to change the mindset, provide resources for child care, Supplemental Nutrition Assistance Program (SNAP), and fuel assistance.  

Dr. Duis reported through grant and local funds, a family services worker was hired to work in one of Bedford County’s elementary school to help parents with personal problems. He stated this is a first but maybe will continue with other schools.   

Mr. Stanley stated Campbell County has received a grant to hire a psychologist, training for mental health and wellness, and partnering with CVCC for a career coach. He stated all of this is beneficial but just scratching the surface to a much deeper need.

Dr. Duis stated there may not be funding for a social worker on Campus but maybe area schools and localities could pool together to provide funding. He stated Bedford County’s justification for a social worker is to try and prevent foster care for the younger students.    

Dr. Troxel questioned if the 2019 statistic prediction of 81,000 is those adults that have not taken any credit classes or if non-credit classes/credentials are included. He stated the college cannot reach all of the 81,000 but should focus on those that can be easily reached.

Mr. Marshall questioned if it is known how many have taken classes but never completed a degree/credential. Dr. Capps stated Ms. Ogden would have this information.

Dr. Duis stated some work for larger companies that will pay for their employees to take classes but there are smaller companies who cannot afford to pay for their employees to continue or go to college.

Mr. Marshall stated 80% of employees work for companies who have 50 or less employees.  

Dr. Capps stated community colleges were formed in the 1967 and even though they are more sophisticated, still operate basically the same.

Mr. Stanley stated what Beacon of Hope is doing is incredible because reaching the 18-year old is easier than a 35-year old who has family responsibilities.

Dr. Capps asked as members of the Board whether or not any momentum would come from the localities they serve for the kind of conception that was discussed today. He stated maybe community colleges need to be redefined to include the wrap-around services to serve the ALICE households. Dr. Duis stated maybe a discussion is all that is needed.

 

CHAIR’S REPORT

 

OLD BUSINESS

 

None

 

NEW BUSINESS

None

 

ADJOURNMENT

 

There being no further business, the meeting adjourned at
 6:34 p.m.

                             

 

                                                                                                ______________________________

John Capps

Secretary

 

APPROVED:

 

______________________________                                    ______________________________

       

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