Minutes of the
President’s Cabinet Meeting
Minutes of the March 19, 2018, meeting were approved.
Name(s) highlighted in
yellow were absent.
Data As Of Today (4/30/2018)
Consent Agenda Items:
Changes to the College Governance Manual
Manual part II. a. (Selection
Process for Committee Membership)
To ensure maximum participation in College governance, whenever possible,
groups should avoid having a single member serve on more than one policy or
may not serve consecutive terms.
individual may serve as chair of any committee for more than two consecutive
ensure maximum participation in College governance, whenever possible,
groups should avoid having a single member serve on more than one policy or
Individuals should avoid serving consecutive
terms on the same committee;
should avoid electing the same individual as chair for more than
two consecutive years.
Manual part V. (Guidelines
for Governance Committees -- Recorder duties)
Recorder: Produce minutes for each meeting, and upload a draft copy to
Communication Central within two weeks of the meeting.
change: Recorder: Produce minutes for each meeting, and upload a draft copy to Communication Central within two weeks of
If the approved minutes are different than the draft minutes, the
approved minutes should be posted within two weeks of the change.
For those committees who have scheduled meetings and
no meeting is held, a note indicating that the meeting was not held and the
reason should be posted in lieu of minutes
Create “Governance Model Committee”
The CGC would like the
President to convene the following committee:
(From the Governance Model
Document revised version April 2018)
4. e. Changes to the CVCC
Each year the President’s
Cabinet will appoint an ad hoc “Governance Model Committee” composed of broadly
representative members of the college community who will be tasked with the
responsibility of addressing and making changes to the Governance Model as
requested by the College Governance Council (CGC). They will:
Develop changes to the governance model
Change committee representations as needed
Develop new committees as needs arise or disband committees no longer needed
Regulations (Safety and Security Committee)
Propose the following reasons
to allow Campus Police to tow vehicles from campus. 1- Once a person has been
issued and found responsible for three parking tickets, that the Police Dept
has the authority to tow their car for the 4th and subsequent offenses if they
deem necessary. 2- If a vehicle has received 3 parking tickets and the Police
Dept is unable to identify the driver as a member of the CVCC Campus Community
the vehicle may be towed for the 4th and subsequent offenses if deemed
necessary. The Officer on duty will verify through the Dispatcher how many
tickets have been issued to the vehicle for the current fiscal year before the
vehicle is towed. Bee Line Towing would be utilized for any vehicles needing
Lewis made a motion with Muriel duly
seconding to approve the proposed changes to the College Governance Manual, create
“Governance Model Committee,” and parking regulations as requested.
The motion carried unanimously.
Compressed Summer Schedule
Randall asked for approval for employees to
work the compressed summer scheduled which would begin on May 11 and end on
Bradford made a motion to allow employees to work the compressed summer
schedule with Russell duly seconding.
The motion carried unanimously.
Vice President of Finance and Administration
Mr. Bryant stated he is pleased to say that a
new cleaning contractor, the Budd Group, has been hired for the College. He
reported this group is from Winston Salem, North Carolina, and serves the southeast
(Virginia Tech, Danville Community College, and High Point University) with
regional offices. An informational video
was shown featuring the Budd Group.
Vice President of Information
David reported Alison Clark is the new
administrative assistant for IT and should begin working on May 10. He also
reported the ETF (Equipment Trust Fund) money was approved for FY ‘18 and
spending can begin after July 1.
Tom reported exams are finishing this week. He
stated the Faculty Association met last week for the final meeting of this
semester. Tom reported one issue of concern was the lack of communication
between deans and faculty involving student evaluations. He stated one faculty
member was upset because his/her dean complained to them that their student
evaluations were very poor, and the faculty member must work hard to improve
them or they would not be approved for that particular part of the APDO (Annual
Performance and Professional Development Objectives). Tom reported the
conversation became very heated on this subject of student evaluations. He
stated he discussed the section on Student Evaluations in the Employee Manual,
and Muriel stated she will send out an email to the faculty on this subject.
John stated the information (student evaluation is one of the three components
of the faculty evaluation) in the Employee Manual was a VCCS policy.
Tom also stated some faculty were upset
concerning changing of pre-requisites to match the VCCS list. He stated some
see this as directly affecting their courses. Tom stated Kris has agreed to
discuss this directly with the faculty.
Tom stated another issue discussed was faculty
that have to travel for their classes need to be compensated for mileage. John
stated this matter will be reviewed.
Will stated when he was dean of BAH, he took
into consideration that faculty could get bad student evaluations during a
semester, but when bad evaluations occur semester after semester, there is a
problem that must be dealt with. Muriel stated the evaluations are to help and
to give faculty the opportunity to improve. Tom stated maybe a peer evaluation
(have a faculty member attend some of the classes) would be helpful.
John stated this is an important issue and a
controversial one as well. John stated he had reviewed many evaluations in the
past, and when you encounter a trend, it is usually accurate. He stated when the majority of the students
give poor evaluations and a majority of the students fail the class, there is
an issue. John stated the College is not doing its job when the issue is not
addressed. He stated ultimately everyone
is responsible for student success.
Dean of Institutional Effectiveness
Kris reported the annual departmental planning and budget
prioritization information will be sent to the committee at the end of this
week. She reported Kevin is busy with graduate assessments, and they both are
busy with the Navigate project.
Russell reported his department plans to
participate in a lot of training (approximately 300 hours) this summer. He
stated most of this training will be delivered locally especially at Liberty
University and some at the Police Academy. Russell stated most is to enhance
their skills, and some of the training (active shooter, using a vehicle as a
weapon) will be brought back to the Campus community.
Russell stated some skills’ training is
scheduled in Merritt Hall with the Lynchburg Police and weapons training with
LU. He stated during Convocation, training will include the faculty on an
Director of Human Resources
Randall reported HR had switched background check
companies from USA to Castle Branch. He stated VCCS has a contract with Castle
Branch and seems to be more efficient.
Randall gave an update on job searches and
stated the following:
· Interviewing next week for HR analyst
position (replaces Loretta Marshall)
· Interviewing two deans’ positions after
· Posting two facilities’ positions (one part-
and one full-time position)
Part-Time Staff Association
reported on the Part-Time Staff Association’s pizza fundraiser that was held on
April 5 with all proceeds ($345) going to the student emergency fund and the
book fund. Mike stated the funds were greatly appreciated.
reported the Association will meet in May or June to hold elections.
of Strategic Initiatives
Will reported on National Alliance of
Concurrent Enrollment Partnerships (NACEP) and stated he and Dr. Capps met with
Bedford and Campbell County superintendents and the Governor’s School. He
stated plans are to meet with Amherst and Lynchburg City Schools. He stated he
will be meeting with Bedford County high school principals.
Will discussed Ad Astra, a VCCS scheduling
initiative, and stated a WebEx is schedule for May 8 and an onsite visit is
scheduled for May 18.
President of Institutional Advancement
Mike stated, previously, Jack Freeman through
his company JVF Services has been providing grant writing to CVCC on an
as-needed basis. He stated this position will be advertised and hopefully on an
Mike stated at the last meeting there had
been no news on the annual Tobacco scholarship money (for fiscal year 2019- fall
2018 and spring 2019). He reported he has been informed, CVCC will receive
$300,000 in scholarship money and hopefully, will receive $120,000 for half of
a mechatronics’ equipment purchase.
Mike discussed marketing and stated
advertising on Comcast, Direct and Dish TV, Facebook, Google, and Pandora radio
has begun for summer classes. He stated Ken Bunch created campaign ads that
encapsulated CVCC’s Mission on Facebook and received 1,500 likes and shares.
Mike stated while this is an increase from past years, the number is still low
compared to the neighbor colleges of 3,000 to 3,500.
Classified Staff Association
welcomed Mary Canfield as the interim president of the Classified Staff
Associaiton. She reported the Classified Staff held a pizza sale and donated
$175 to the student emergency fund and the book fund. Mary reported a ‘cookie
day’ was held for the students, and a professional development workshop called
“Creating Life Margin” was held during the last meeting.
reported the new vice president is Cathy Sanders, Connie Deacon remains the
secretary, and Tammy Johnson will be the treasurer.
Vice President of Academic
and Student Affairs
reported deans and faculty admins are working on faculty contracts and
full-time faculty contracts. She stated this was a job that Linda Daye formerly
stated graduation will be held on May 10 with 1,346 eligible to participate but
expects only 350-400 will actually walk. She reported the student speaker this
year is Nickki Tesdesco who has completed the Road to Success in
Virginia program (RSVP) and was recently hired for a $40,000
per year job.
John reported after the JLARC report was
released, dual enrollment classes have become an important topic. He stated at
the ACOP meeting last week, the presidents adopted new dual enrollment
standards which conformed to NACEP’s requirements. John reported the presidents
decided not to make NACEP accreditation compulsory at this time but stated CVCC
will continue to seek accreditation along with NOVA, Thomas Nelson, and
Reynolds’ community colleges.
John reported, as there have been complaints
about the various fees charged, the VCCS is going to adopt uniform pricing
strategies on dual enrollment courses taught in the high schools. He stated he
expects the State Board to adopt a fee of $50 per credit hour phased in over
three years which would result in $67,000 additional revenue for CVCC. John
stated the individual colleges can decide which additional fees (example: student
activity fee) to charge, and at a future meeting, CVCC needs to decide which fees
to charge. He also reported the State Board will vote on a tuition increase
from 1% to 3% at their May meeting. He stated that extra moeny will be used to
fund system-wide initiatives, for increases in health insurances the college’s
portion of salary increases pending approval by the General Assembly.
John reported last year the College placed
second out of the 23 colleges in the performance-based funding, but this year,
preliminary data shows CVCC is in fifth place, and if that remains, the funding
loss will result in $42,000. He reported it looks like CVCC did better on all
criteria except the most important one, credentials and awards.
John stated Beacon of Hope (organization that
helps provide college opportunities for those in the Lynchburg City Schools
that would not be able to attend college otherwise) will provide student
scholarships to come to CVCC. He stated plans are to try and relocate their
offices here on Campus. John stated he and Lewis are looking at several
John stated he wanted to talk about money,
the proverbial issue. He stated it is always a struggle to balance the budget
with the limited resources and unlimited needs. John discussed the three items
on his wish list:
Phase 3 of the compensation analysis
the associate instructors’ positions (not individuals) to instructors’
more full-or part-time advisors (Navigate should give a new perspective)
John asked if anyone else have anything to
add to the list. David and Lewis suggested to add filling several vacant
positions, and Tom suggested reversing the order.
The meeting adjourned 3:00 p.m. The next President’s Staff meeting is
scheduled for May 14, 2018.