Minutes of the
President’s Cabinet Meeting
Minutes of the April 30, 2018, meeting were approved.
Name(s) highlighted in
yellow were absent.
Data as of 8/27/18
Consent Agenda Items:
CVCC Calendar (LIGHTFOOT)
David discussed adding an Outlook calendar
that would show Campus committee meetings, pay dates, and events. In preparing
for the academic year, David stated he began to enter dates into his Outlook
calendar, e.g. committee meetings and thought others are doing the same thing He
stated he felt there has to be a more efficient way. (Previous discussions of a
college calendar included what platform to use and who managed it.)
David demonstrated how the calendar could be
added and how it would look but stated this would be up to the individual as
whether to use this calendar or not. He
stated this calendar is based upon a very mature feature within CVCC’s Office
365 Exchange environment, and it is not intended to replace any existing calendaring
systems e.g. SchoolDude. (The calendar is available via Outlook and Outlook Web
Access but not Outlook mobile app.)
David stated all faculty and staff would have
read access to the calendar from within Outlook and OWA. He also stated the
calendar’s name can be changed and multiple calendars can be created.
John stated he liked David’s idea and would
like to see professional development activities added. He asked that David fine
tune this idea and bring to the next meeting the specific proposal defining the
content that would be placed on the calendar. John stated he felt the IT
department would be the administrators of the calendar postings. He also stated
there would be specific individuals (such as Alison Moore and Muriel, etc.)
that would be regular contributors for postings.
Vice President of Finance and Administration
Lewis distributed and discussed the proposed Maintenance
and Operations (M&O) Budget. He stated this listed all of the College’s
operating budgets that he was recommending for this upcoming year. Lewis
requested for everyone to conduct a final review during the next two weeks, and
let him know of any changes needed. He stated he hopes to have the final budget
approved at the next Cabinet meeting.
Vice President of Information
David reported the College purchased HD
monitors for the classrooms but discovered some challenges with room designs,
etc.; therefore, most have been installed in the AREVA Building as those rooms
have higher ceilings. David stated laser projectors are now being purchased
because they do not require bulbs which was a major expense ($300-$400) for the
previous projectors. He reported 30 have been purchased and hopefully,
installed by the end of the semester.
John stated CVCC was acknowledged in the
Great Colleges to Work For under the new criteria of Teaching Environment with
technology and support being a portion of that category. He thanked David and
his department for all their hard work to enhance the teaching environment.
Matt reported the Faculty Association would
like to make a formal request that the Classified Staff Association President
receive some form of compensation for their time spent as president (the
Faculty Association’s President receives release time). John stated if this is
approved, it would only be fair to do the same for the Part-Time Association
John stated the faculty compensation for teaching
at the off-site centers is still under review.
Part-Time Staff Association
reported the Part-Time Staff Association will hold its first meeting on
Wednesday, September 12. She stated moving the meetings to Wednesdays will
hopefully increase participation. Sarah stated she is pleased to see more
part-time staff as members serving on the governance committees.
President’s Cabinet discussed the governance committees stating there should be
member introductions during the first meeting of the semester, nominating a
chair and recorder for the upcoming semester during the last meeting of the
current semester, identify procedures with the chair and recorder, etc.
Discussions also included ways to ensure this is being done as required.
Classified Staff Association
reported the Classified Staff Association will meet for the first time
on September 5 and stated this year’s
meetings will have a focus on wellness and health (maybe combine this with
CommonHealth). John requested that Randall work with the Classified Staff Association
to develop a formal wellness program. Mary stated 15 people had signed up for the
Weight Watchers program and meetings will be held on Campus. She stated other
plans for the Association meeting include stress management classes, professional
development, speakers from on and off Campus, donating to the food pantry,
participation in the Christmas parade, and Salvation Army stocking stuffers.
Russell reported on one program he initiated
was for CVCC to become a Certified Crime Prevention Campus. He stated the
College has 11 core objectives (TAT, 24-hour coverage, a DCJS certified
prevention specialist on staff assigned to crime prevention duties) that must
be met. He stated Officer Cawthon is in training now for CVCC. He stated four
more objectives can be chosen and for CVCC that could include RAD, public
safety day, etc. He stated there are 65 colleges in Virginia but only five that
are certified. Russell stated he would like for CVCC to be number six in the
state and number two in the VCCS (Germanna CC is the first).
Russell reported the CVCC Police Department
has been challenged to a lip sync contest by the VWCC police. He stated the
challenge has been accepted.
Dean of Institutional Effectiveness
Kris reported Natalie Prue from the
Appomattox Center has joined the Institutional Effectiveness Department. She
also reported her team is busy with the annual assessment process particularly
with the Navigate launch with training on September 6. Kris stated EAB was
first a research firm and many here participated in a recent web conference to
discuss early attrition and to review CVCC’s processes. Kris stated EAB’s
research included using “secret shoppers” to make employees aware of how they
interact with students and what things deter students from enrolling in
classes. She stated once a year, EAB will send one of their experts to come to
CVCC and provide professional development (scheduled on October 23). Kris
stated this event should be open to everyone but staff will be encouraged to
John stated he had heard some complaints
from students during the beginning of this semester’s classes. He stated he
wondered if CVCC should have “secret shoppers” or maybe a “point of sale”
evaluation made assessable to students so they could talk to someone about
their experience immediately after dealing with the College’s offices. John
stated he felt this may help identify where some of the problem areas are and
also identify where the stellar areas are. He stated he has heard complaints
but feels there are additional students that suffer in silence about their
experiences. David stated there is a survey module available where a student
(or someone) would create a ticket and when that ticket was closed, a survey
would be sent to the student. Will stated he liked the idea of secret shoppers
as he felt students may not take the time to complete a survey. Kris stated
that Navigate has a process that provides the framework for “secret shoppers” but
someone would have to be hired to serve as the leader. John asked Kris and
Muriel to explore this in more detail. Kris also stated one common complaint in
the student assessment surveys is that they get conflicting information. Kris
stated Navigate will show each person that interacts/talks with the student and
what was said.
of Strategic Initiatives
Will reported work continues on the National
Alliance of Concurrent Enrollment Partnerships (NACEP) initiatives’ and stated
Gary Randolph gave a great presentation to the faculty liaisons on the second
day of Convocation. He stated, on September 7, the high school teachers that
teach dual enrollment courses are invited to CVCC to hear a guest speaker from
NACEP, and in the afternoon, there will be breakout sessions where the faculty
liaisons from each discipline will discuss learning outcomes, syllabi, etc.
Will stated this is to ensure that the dual enrolled class is the same as the
one taught at the College. He reported Muriel, Donna Grant-Paige, and Michael
Farris will attend the 2018 NACEP National Conference in Texas that will be
held on November 4-6.
Will reported on Ad Astra and stated, on
September 23, a two-hour webinar will be held to review the spring 2019
Will reported on the Nuclear Regulatory
Commission (NRC) grant and stated Jack Freeman met with him on July 10 to let
him know that CVCC had received a NRC grant ($150,000) in June 2017, and the
money had to be spent by June 29, 2019. Will stated he discovered only $12,000
had been awarded as scholarships. He stated an Open House (August 8) was
immediately planned to support five programs (computers-electronics technology,
engineering, machine shop, megatronics, and welding) and about 350 people
attended. He stated a committee met after the Open House and 27 scholarships
were awarded (minorities and females were given priority as required by the
grant). Will thanked Cindy Wallin and Lynn Dillard for all their help in
notifying industries about the Open House. Will reported during this time, he
was made aware of the Stroobants grant which would award nine scholarships but
stated only one had been awarded.
Will stated to prevent last-minute awarding
of the grants, a check list with criteria will be created for future grant
Director of Human Resources
Randall reported on staffing and stated since
April, there have been 30 plus job postings. He stated 10 of those postings
were full-time faculty. There are several positions posted that haven’t closed
yet and five pending background checks.
Randall discussed a new benefit for those
employees having a baby, adopting a child, or gaining guardianship of a child.
He stated, through DHRM, classified full-time employees who are eligible for
FMLA can take up to eight weeks of parental leave to bond with the child.
Randall stated at this time, faculty are not eligible for this benefit but VCCS
is working on a policy to include them.
Randall discussed a professional development
seminar for new deans which will be held on October 23-25 in Richmond. John stated he would be a speaker at this
Randall stated Phase III of the compensation
plan has been implemented and the analysis of the part-time staff salaries next.
He stated he will be meeting soon with John and Lewis on how to proceed.
Vice President of Academic
and Student Affairs
reported there will be a mid-semester convocation as the one held in the spring
semester was a success.
reported the first week of classes went well and thanked everyone for wearing
the “Ask Me” buttons and their name badges to answer questions and direct
stated the food pantry is now available for those students in need and a resource
book has been placed in all offices to help students and also to help faculty
and staff. She stated a Campus-wide food drive will be held to fill the pantry.
reported on the two Saturday express registrations and stated both were
successful yielding 14 FTEs in the first one and over 40 FTEs in the second.
reported on the first week of classes with students walking from the library to
Amherst Hall slipping/falling because of the floor being wet from the rain. She
stated thanks to Chief Dove who placed rugs in front of the doors.
asked Muriel to print additional resource guides to be placed in the Student
Center and all over the Campus.
John reported the Vice President of
Institutional Advancement search has begun, and the internal College committee
will be led by Will, and a second committee interview will be conducted by the
current vice presidents, Randall, and three CVCC Foundation members. The
questions for the interviews have been approved by HR. He stated the candidates
will be screened to determine which candidates will be interviewed.
John questioned Randall concerning the
adjunct faculty not being paid until the end of September but began work on
August 13 or 14. Randall stated adjunct faculty cannot be paid until after the add-drop
census date because the class could be canceled.
The meeting adjourned 3:00 p.m. The next President’s Staff meeting is
scheduled for September 10, 2018.